Income Clerk

Guy's and St Thomas' NHS Foundation Trust

This job is now closed

Job summary

An exciting role is available in the Income Treasury & Cashiers team in Finance with responsibility for processing the invoices for the Trust income of over £1,900M a year. The role requires the use of the Trust's finance systems for review, processing, and approval of all sales invoice requests across the full range of Trust income ensuring that all requests are valid, accurate, and in line with the correct VAT treatment for NHS income. This role requires a good working knowledge of current best practices for sales invoicing with minimum queries.

The successful applicant will have good knowledge of current VAT legislation as applied to healthcare and associated income streams, be able to work with minimum supervision on the daily activities, be able to use Excel for month-end activity, and suggest changes to working practices to increase efficiency. This role will need to develop good working relationships with staff in income-generating departments across the Trust and to learn how the Trust works.

Please Note: Vacancy may close early due to high numbers of applications

Main duties of the job

Responsible for the accurate and timely raising and despatch of invoices and credit notes for all customers raising queries back to the invoice requester where relevant. Provide assistance with month-end income accruals ensuring that all invoice requests not processed by month-end are accrued. Provide query management service back to departments and to external customers in respect of the status of invoices raised or awaiting processing. Receive internal and external telephone calls and deal with customer queries.

About us

Income Treasury and Cashiers are responsible for external customer billing for all goods and services provided by the Trust. The department isresponsible also for debt collection and processing of all receipts to customer accounts. There is a Cash Office on both hospital sites that looksafter patients' monies and patient travel refunds.

Date posted

20 November 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£29,485 to £31,088 a year inc HCA

Contract

Permanent

Working pattern

Full-time

Reference number

196-A&C628

Job locations

Guy's Hospital

1st Floor, 200 Great Dover Street, SE1 4YB

London

SE1 4YB

Job description

Job responsibilities

Ensure that all invoice & credit note requests are raised correctly, have sufficient supporting documentation, are appropriately authorized as per Trust Standing Financial Instructions, and are processed in a timely, accurate and efficient manner

Ensure that rejected invoice and credit note requests are returned to the requester in a timely manner, with sufficient information to enable the request to be amended and returned for processing

Ensure the correct treatment of and accounting for VAT output tax

Maintain all filing for invoice requests and backing documents on daily basis to enable queries to be investigated where appropriate

If you have applied for this post, and been unsuccessful in the past 6 months then please do not apply

Job description

Job responsibilities

Ensure that rejected invoice and credit note requests are returned to the requester in a timely manner, with sufficient information to enable the request to be amended and returned for processing

Ensure the correct treatment of and accounting for VAT output tax

Maintain all filing for invoice requests and backing documents on daily basis to enable queries to be investigated where appropriate

If you have applied for this post, and been unsuccessful in the past 6 months then please do not apply

Person Specification

Knowledge

Essential

AAT Intermediate level, or NVQ level 3 in Accounting or equivalent experience.
ECDL qualification or equivalent experience - able to set up spreadsheets and documents as well as input data onto pre-prepared spreadsheets or word documents

Experience

Essential

Substantial experience of working in a finance department including direct involvement in processing activity.
Experience of using a computerised accounting system and able to contribute to developments and systems improvements.

Skills

Essential

Highly organised approach and able to prioritise own work to meet tight deadlines and targets.
Able to carry out work with the required attention to detail required in a billing department.

Person Specification

Knowledge

Essential

AAT Intermediate level, or NVQ level 3 in Accounting or equivalent experience.
ECDL qualification or equivalent experience - able to set up spreadsheets and documents as well as input data onto pre-prepared spreadsheets or word documents

Experience

Essential

Substantial experience of working in a finance department including direct involvement in processing activity.
Experience of using a computerised accounting system and able to contribute to developments and systems improvements.

Skills

Essential

Highly organised approach and able to prioritise own work to meet tight deadlines and targets.
Able to carry out work with the required attention to detail required in a billing department.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.