Job summary
We are looking for an enthusiastic and hard-working person with a positive attitude and excellent people skills to join our busy but dedicated Bexley Cardiology team.
The community service is a complex sub-speciality within Cardiovascular due to the nature of working with third party companies to conduct diagnostics, track patients and liaise with all stakeholders. It is paramount that the post holder will be confident and dedicated to managing 3 services which require high level of attention and prioritisation skills.
We encourage applicants to use the supporting information section of the application form to demonstrate how they meet the person specification, using specific examples where possible.
Please Note: Vacancy may close early due to high numbers of applications
Main duties of the job
The Patient Pathway Coordinator (PPC) will lead on the clinic letters for the service diverted from consultants, actively managing our community system IPMC2 and retrospectively checking with both EPIC and IPMC2. Furthermore, tracking of patient pathways and understanding the patient pathway management in depth. By working closely with a wide range of clinical and managerial staff and providing a high standard of administrative support, the post holder will ensure patients receive treatment as soon as possible and help ensure national targets are met.
Depending on the requirements of the service, the post holder may be required to rotate within the team and provide cover in the case of absence. This ensures that at every point of contact with the Trust, patients are able to speak to staff who understand their scheduling needs and that clinical teams are always supported by knowledgeable administrative staff.
About us
Guy's and St Thomas' NHS Foundation Trust comprises five of the UK's best known hospitals - Guy's, St Thomas', Evelina London Children's Hospital, Royal Brompton and Harefield - as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation.
We are among the UK's busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.
We have a long tradition of clinical and scientific achievement and - as part of King's Health Partners - we are one of England's eight academic health sciences centres, bringing together world-class clinical services, teaching and research. We have one of the National Institute for Health Research's biomedical research centres, established with King's College London in 2007, as well as dedicated clinical research facilities.
We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs.
Job description
Job responsibilities
We are seeking a dedicated, motivated, strong communicator, and proactive person to join our team to help us provide high quality care to our service.
The post holder will provide administrative and secretarial support to the Cardiology Consultants. You must enjoy working in a busy and fast paced environment and be able to prioritise your own workload. You will need good interpersonal skills, be IT literate and be able to work as a part of the team.
The ideal candidate must be highly organised with exemplary prioritisation skills, be able to work to tight deadlines, whilst maintaining accuracy and attention to detail. Excellent communication and customer service skills are essential for this role as they will often be the first point of contact for doctors, nurses, managers and patients. You must have a knowledge and understanding of patient confidentiality and be flexible in your approach to working at Bexley Cardiology.
This role will also provide high quality liaison with counterparts in other organisations. Tasks will include some secretarial duties, customer service, maintaining databases, booking appointments, scanning and processing referrals.
Job description
Job responsibilities
We are seeking a dedicated, motivated, strong communicator, and proactive person to join our team to help us provide high quality care to our service.
The post holder will provide administrative and secretarial support to the Cardiology Consultants. You must enjoy working in a busy and fast paced environment and be able to prioritise your own workload. You will need good interpersonal skills, be IT literate and be able to work as a part of the team.
The ideal candidate must be highly organised with exemplary prioritisation skills, be able to work to tight deadlines, whilst maintaining accuracy and attention to detail. Excellent communication and customer service skills are essential for this role as they will often be the first point of contact for doctors, nurses, managers and patients. You must have a knowledge and understanding of patient confidentiality and be flexible in your approach to working at Bexley Cardiology.
This role will also provide high quality liaison with counterparts in other organisations. Tasks will include some secretarial duties, customer service, maintaining databases, booking appointments, scanning and processing referrals.
Person Specification
Qualifications/Education
Essential
- Good general education, maths and English GCSE or equivalent
- Diploma/NVQ 3/City & Guilds level in business admin or equivalent
Desirable
- IT qualification/training
- Customer service qualification/training
- Evidence of continual professional development e.g. short courses
Previous Experience
Essential
- Experience of fast-paced high-volume customer service
- Admin experience
- Experience with data collection and presentation, and data quality issues
Desirable
- NHS admin experience
- Experience of supervising staff
Skills/Knowledge/Abilities
Essential
- Excellent interpersonal skills, able to work with wide range of staff/disciplines
- Able to work in team and autonomously
- Able to deal with difficult patients and challenging situations
- Excellent organisation/time managements skills to meet deadlines and prioritise workload
- Understanding of confidentiality and its application and maintenance in and out of the workplace
- Able to cope with changing demands in the face of changing service priorities
- Strong IT skills - Microsoft Excel and Outlook
- Able to prepare reports and present is easily-digestible formats
Desirable
- Knowledge of the key waiting times targets including 18 weeks
- Knowledge of Trust hospital systems e.g. EPIC
Additional Information
Essential
- Flexible approach to work
Person Specification
Qualifications/Education
Essential
- Good general education, maths and English GCSE or equivalent
- Diploma/NVQ 3/City & Guilds level in business admin or equivalent
Desirable
- IT qualification/training
- Customer service qualification/training
- Evidence of continual professional development e.g. short courses
Previous Experience
Essential
- Experience of fast-paced high-volume customer service
- Admin experience
- Experience with data collection and presentation, and data quality issues
Desirable
- NHS admin experience
- Experience of supervising staff
Skills/Knowledge/Abilities
Essential
- Excellent interpersonal skills, able to work with wide range of staff/disciplines
- Able to work in team and autonomously
- Able to deal with difficult patients and challenging situations
- Excellent organisation/time managements skills to meet deadlines and prioritise workload
- Understanding of confidentiality and its application and maintenance in and out of the workplace
- Able to cope with changing demands in the face of changing service priorities
- Strong IT skills - Microsoft Excel and Outlook
- Able to prepare reports and present is easily-digestible formats
Desirable
- Knowledge of the key waiting times targets including 18 weeks
- Knowledge of Trust hospital systems e.g. EPIC
Additional Information
Essential
- Flexible approach to work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
