Job summary
We are looking for an enthusiastic and organised Project Officer to work as part of a dynamic team in providing comprehensive day-to-day project support across the Office of the Chief Medical Officer at GSTT. Reporting to the Senior Delivery Manager, the post holder will work closely with the Project Management Team and Senior Leadership Team (including the Deputy Chief Medical Officers) providing high level support with the delivery of their key initiatives and objectives.
The post holder will provide specific support for projects and key programmes of work including supporting meetings and providing business/project administration. Experience of facilitating and organising educational events is desired but not essential as full training will be provided.
The post holder will require well developed organisational skills and the ability to communicate to a high level. The role requires the exercise of initiative and sound judgement in order to coordinate work effectively across the office. The post holder will be highly-motivated, organised and self-sufficient, with the ability to work under pressure with strict, often competing deadlines.
Main duties of the job
Bringing experience of project support the post holder will support a team of project managers to deliver projects across a range of programmes such as training activities, networking events and more and support evaluation and audit of projects across sites and organisations.
The postholder will provide support for project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up.
There will be a requirement to communicate information on the delivery progress of the project(s) to key stakeholders as required.
About us
The GSTT Chief Medical Officer is a board-level executive and the Trust's most senior medical advisor. He is directly responsible to the Chief Executive and shares the board's responsibility for the quality of services provided, the strategic direction and the financial well-being of the Trust. He is responsible for all matters related to the medical and allied health professional (AHP) workforce, including professional support, professional development and leadership, education, clinical governance and quality and safety.
The Office of the Chief Medical Officer (Office) supports the Trust's clinical workforce in achieving the highest possible standards of clinical care and involves medical and AHP staff in the management, development and delivery of all services across the organisation. The Office supports the development of the Trust's expanding cadre of clinical leaders and plays a key role in collaborating with executive and clinical colleagues in the delivery of the GSTT clinical strategy.
Job description
Job responsibilities
Project Management
- Support the development of project plans and the delivery of agreed milestones and objectives.
- Provide project support to the individuals in the project team.
- Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up adjusting plans to accommodate complex and changing priorities.
- Set up and maintain risk and issues logs. Working closely with more senior project leads to monitor and address risks and issue resolution to ensure projects deliver to time, quality and cost.
- Lead service level workshops with admin, management and clinical teams. Produce presentation material and follow up information to introduce change projects and delivery plans.
- Communicate information on the delivery progress of the project(s) to key stakeholders as required.
- Draft highlight and exception reports when required, tracking milestones, for circulation to more senior project leads
- Co-ordinate minutes, agendas and papers for distribution in preparation for OCMO meetings, ensuring this is done in a timely manner.
- Support evaluation and audit of projects across sites and organisations.
Job description
Job responsibilities
Project Management
- Support the development of project plans and the delivery of agreed milestones and objectives.
- Provide project support to the individuals in the project team.
- Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up adjusting plans to accommodate complex and changing priorities.
- Set up and maintain risk and issues logs. Working closely with more senior project leads to monitor and address risks and issue resolution to ensure projects deliver to time, quality and cost.
- Lead service level workshops with admin, management and clinical teams. Produce presentation material and follow up information to introduce change projects and delivery plans.
- Communicate information on the delivery progress of the project(s) to key stakeholders as required.
- Draft highlight and exception reports when required, tracking milestones, for circulation to more senior project leads
- Co-ordinate minutes, agendas and papers for distribution in preparation for OCMO meetings, ensuring this is done in a timely manner.
- Support evaluation and audit of projects across sites and organisations.
Person Specification
Qualifications
Essential
Desirable
- Prince 2 Foundation or equivalent project management qualification
- Knowledge of Lean methodology
Experience
Essential
- Experience of project support or operational performance and improvement
- Experience of managing change in a multi-professional environment
- Experience of developing high quality communication materials
Desirable
- Experience of digital transformation projects
Knowledge and Skills
Essential
- Organisational skills, including evidence of ability to prioritise
- Numerical analysis skills
- Effective written and verbal communication skills
- Good MS Office skills
Desirable
- Knowledge of change processes
Person Specification
Qualifications
Essential
Desirable
- Prince 2 Foundation or equivalent project management qualification
- Knowledge of Lean methodology
Experience
Essential
- Experience of project support or operational performance and improvement
- Experience of managing change in a multi-professional environment
- Experience of developing high quality communication materials
Desirable
- Experience of digital transformation projects
Knowledge and Skills
Essential
- Organisational skills, including evidence of ability to prioritise
- Numerical analysis skills
- Effective written and verbal communication skills
- Good MS Office skills
Desirable
- Knowledge of change processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
