Job summary
The Space and Asset Management team at Guy's and St Thomas' is looking for an experienced Project Manager - Space Design, to work within its Community portfolio, on an initial 12-month fixed-term appointment to cover a career break.
The team oversees and governs the Trust's space and property assets, triaging requests for space from across the Trust, and delivering solutions through a well-defined Space Governance Framework. This framework ensures a clear link between Space and the Trust's clinical and strategic priorities.
Working alongside a wider network of Space colleagues, covering Acute and Community, you will be joining at a busy and exciting time for the Trust, as the team works to deliver a number of key space schemes, alongside programmes aimed at delivering an overall improvement in the operational suitability and efficiency of the estate.
Main duties of the job
This role sits within Essentia's Design and Development - Space team, which is responsible for managing the Trust's property and space including those of the Royal Brompton & Harefield NHS Foundation Trust.
The Project Manager - Space Design role is being recruited to manage a programme of Community projects, known as 'space requests' that either form part of our business workplan or business as usual activity. These projects have the potential to generate material efficiencies, to be transformational - in the context of how services are delivered in the Community - but equally have a high degree of sensitivity and risk.The post holder will need to bring a high degree of energy to drive decisions and change, and work efficiently and competently within a project and programme environment - demonstrating best practice.
This role will contribute to the delivery of the ambitious transformation of the health and social care system within the local community, including alignment with the community mobility strategy which provides the technology that will enable staff to work in new ways.
This role will require a good understanding of clinical practice, preferably within Community Services, and a proven track record in project and programme management.
About us
Guy's and St Thomas' NHS Foundation Trust comprises five of the UK's best known hospitals - Guy's, St Thomas', Evelina London Children's Hospital, Royal Brompton and Harefield - as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation.
We are among the UK's busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.
Our Trust values arePut patients first, Take pride in what we do,Respect others, Strive to be the best,Act withIntegrity
What We Offer
The NHS Pension Scheme - one of the most generous and comprehensive in the UK. When you start working for the NHS you automatically become a member and you will get an excellent package of pension benefits.Interest free Season Ticket LoanLong Term Service AwardsSubsidised on-site nurseries and childcare vouchersA comprehensive staff health and well-being programme, '5 ways to a healthier YOU' Ride to work schemeEmployee assistance programmeFree stop smoking service
Job description
Job responsibilities
Project Management
- Manage the production of project plans that deliver agreed milestones and objectives.
- Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs.
- Provide project management expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.
- Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning.
- Develop and maintain effective project reporting to project board.
- Proactively mitigate risk across all project activity, and assure that programme / project leads and stakeholders are aware.
- Determine and allocate staff and other resources for the project, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality.
- Use appropriate project management practices and facilitate meetings of clinicians, managers, patients and other partners to agree priorities and action plans.
- Proactively monitor progress to ensure the project is managed in line with the Trusts Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards.
- Plan and implement appropriate evaluation and audit of projects across sites and organisations.
- Able to read and interpret, change and develop CAD drawings and other computer generated software programmes as required.
- To use extensively computerised equipment to create spreadsheets and documents utilising Microsoft programmes, to include Project, Excel, Word, CAD, ServiceNow, SharePoint and MiCAD system and others as required.
Financial management
- Support the management of contracts, specifications for tenders and awarding of new contracts.
- Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports.
- Actively monitor expenditure against budget and address problems at an early stage.
- Manage the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project.
- Manage complex recharging arrangements across multiple organisations.
Staff and stakeholder management
- Manage engagement plans for project to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project.
- Manage strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians.
- Use negotiation, persuasion and motivational skills to gain support for the programme across the breadth of stakeholders, including commissioners, patients and providers.
- Ensure that delivery plans are developed and regularly updated for all projects. Ensure that effective communication continues throughout the life of the project.
- Ensure that satisfactory systems are in place to maintain effective communication within the programme office.
- Provide full line management and leadership to project team, assigning responsibility for individual projects, providing day to day technical support and balancing the workloads of individual team.
- Lead project management training and model practices to both internal staff members and external stakeholders and partners.
- Work in a matrix management style and foster close working relations with other stakeholders.
- Provide support and guidance to team members on all aspects of project delivery, including technical areas. Ensure that lessons learned are addressed and taken forward.
Information management
- Develop, implement, monitor and evaluate project information management systems, ensuring they are fit for purpose to a range of audiences.
- Manage project team to develop, refine and implement project data collection systems that will provide accurate and timely data, including quantitative and qualitative data.
- Maintain databases required by the project.
- Develop policies and protocols to support the project that are consistent with Trust standards.
- Support wider review and development of existing project information management systems to ensure an integrated approach to project management.
Strategy, change and service improvement
- Manage the development of a project strategy including research and development to identify, develop and promote best practice.
- Ensure infrastructure in place to test and review new concepts, models, methods, practices, products and equipment.
- Design and implement innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management.
- Regular horizon scanning of best practice and ways of working within the sector and within project management.
Personal Development
- Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme.
Research and Development
- Undertake primary and secondary research, audits and evaluations as required.
General
- Autonomy for specific areas of directorate, to assess the impact of change and make decisions, balancing risks and priorities
- Provide advice to the GM/DMT.
- Proactive in identifying and addressing issues which are significant within and across directorates.
This is a generic job description. Additional specific responsibilities and requirements depending on specialty will be confirmed during the appointment and induction processes. The duties and responsibilities listed below are representative of the role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative or managerial duties and responsibilities commensurate with the level of the post.
Job description
Job responsibilities
Project Management
- Manage the production of project plans that deliver agreed milestones and objectives.
- Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs.
- Provide project management expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.
- Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning.
- Develop and maintain effective project reporting to project board.
- Proactively mitigate risk across all project activity, and assure that programme / project leads and stakeholders are aware.
- Determine and allocate staff and other resources for the project, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality.
- Use appropriate project management practices and facilitate meetings of clinicians, managers, patients and other partners to agree priorities and action plans.
- Proactively monitor progress to ensure the project is managed in line with the Trusts Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards.
- Plan and implement appropriate evaluation and audit of projects across sites and organisations.
- Able to read and interpret, change and develop CAD drawings and other computer generated software programmes as required.
- To use extensively computerised equipment to create spreadsheets and documents utilising Microsoft programmes, to include Project, Excel, Word, CAD, ServiceNow, SharePoint and MiCAD system and others as required.
Financial management
- Support the management of contracts, specifications for tenders and awarding of new contracts.
- Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports.
- Actively monitor expenditure against budget and address problems at an early stage.
- Manage the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project.
- Manage complex recharging arrangements across multiple organisations.
Staff and stakeholder management
- Manage engagement plans for project to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project.
- Manage strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians.
- Use negotiation, persuasion and motivational skills to gain support for the programme across the breadth of stakeholders, including commissioners, patients and providers.
- Ensure that delivery plans are developed and regularly updated for all projects. Ensure that effective communication continues throughout the life of the project.
- Ensure that satisfactory systems are in place to maintain effective communication within the programme office.
- Provide full line management and leadership to project team, assigning responsibility for individual projects, providing day to day technical support and balancing the workloads of individual team.
- Lead project management training and model practices to both internal staff members and external stakeholders and partners.
- Work in a matrix management style and foster close working relations with other stakeholders.
- Provide support and guidance to team members on all aspects of project delivery, including technical areas. Ensure that lessons learned are addressed and taken forward.
Information management
- Develop, implement, monitor and evaluate project information management systems, ensuring they are fit for purpose to a range of audiences.
- Manage project team to develop, refine and implement project data collection systems that will provide accurate and timely data, including quantitative and qualitative data.
- Maintain databases required by the project.
- Develop policies and protocols to support the project that are consistent with Trust standards.
- Support wider review and development of existing project information management systems to ensure an integrated approach to project management.
Strategy, change and service improvement
- Manage the development of a project strategy including research and development to identify, develop and promote best practice.
- Ensure infrastructure in place to test and review new concepts, models, methods, practices, products and equipment.
- Design and implement innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management.
- Regular horizon scanning of best practice and ways of working within the sector and within project management.
Personal Development
- Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme.
Research and Development
- Undertake primary and secondary research, audits and evaluations as required.
General
- Autonomy for specific areas of directorate, to assess the impact of change and make decisions, balancing risks and priorities
- Provide advice to the GM/DMT.
- Proactive in identifying and addressing issues which are significant within and across directorates.
This is a generic job description. Additional specific responsibilities and requirements depending on specialty will be confirmed during the appointment and induction processes. The duties and responsibilities listed below are representative of the role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative or managerial duties and responsibilities commensurate with the level of the post.
Person Specification
Education
Essential
- Educated to masters level or equivalent knowledge, skills and experience in design, architecture or construction
- Formal qualification in Project management (APM/ PRINCE 2) to practitioner level or equivalent
- Evidence of recent Continuing Professional Development
Experience
Essential
- Evidence of managing successful project and / or operational performance and improvement; including business case preparation, service initiation / commissioning, contract negotiation and the development and monitoring of output and outcome measures.
- Project management experience in managing complex services including design, development, implementation and management of change in a multiple stakeholder environment.
- Experience of managing complex budgets from a range of income sources and demonstrable evidence of individual, team, financial, process and change management.
- Experience of managing demand and capacity utilisation studies using NHS standard guidance.
- Experience of undertaking options appraisal utiliising tools such as SHAPE of the wider ICB partners estates and in particular primary care networks.
Desirable
- Knowledge and understanding of the changing NHS environment, strategy, and policy agendas.
Knowledge
Essential
- Extensive knowledge of operations and / or project management methodologies and techniques.
- Excellent understanding and track record of successful change and project management.
- Extensive knowledge of contract management.
Person Specification
Education
Essential
- Educated to masters level or equivalent knowledge, skills and experience in design, architecture or construction
- Formal qualification in Project management (APM/ PRINCE 2) to practitioner level or equivalent
- Evidence of recent Continuing Professional Development
Experience
Essential
- Evidence of managing successful project and / or operational performance and improvement; including business case preparation, service initiation / commissioning, contract negotiation and the development and monitoring of output and outcome measures.
- Project management experience in managing complex services including design, development, implementation and management of change in a multiple stakeholder environment.
- Experience of managing complex budgets from a range of income sources and demonstrable evidence of individual, team, financial, process and change management.
- Experience of managing demand and capacity utilisation studies using NHS standard guidance.
- Experience of undertaking options appraisal utiliising tools such as SHAPE of the wider ICB partners estates and in particular primary care networks.
Desirable
- Knowledge and understanding of the changing NHS environment, strategy, and policy agendas.
Knowledge
Essential
- Extensive knowledge of operations and / or project management methodologies and techniques.
- Excellent understanding and track record of successful change and project management.
- Extensive knowledge of contract management.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
