Job summary
Please note: Interviews are due to be scheduled on 23 Nov, however alternative dates may be considered if shortlisted candidates are unavailable on that date.
This is an exciting role working at the heart of GSTT's transformation agenda, shaping and managing the portfolio of change projects and programmes to deliver the Trust strategy.
The post-holder will be a business partner function within the Central Portfolio Office - engaging with Trust Clinical Groups and Major Programme teams to help manage the project portfolios, improve delivery assurance, identify and manage risks and dependencies, and to ensure successful delivery of the Trust's ambitious transformation objectives.
The post holder will be responsible for establishing best practice for programme and portfolio management, leading the establishment of effective partnership relationships with programme teams, supporting and assuring that programme documentation is in place and being used effectively to manage delivery and effective risk and dependency management.
The Business Partner will have a specialist function to lead on, working collaboratively with stakeholders to build cohesive portfolio and programme management capabilities and coordinating programme assurance with all programmes across the Trust. A key aspect of the role will be to ensure appropriate evaluation and metrics are in place for programmes to support programme delivery and benefits realisation.
Main duties of the job
- Manage the production of project plans that deliver agreed milestones and
- Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs.
- Provide project management expertise to individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.
- Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning.
- Develop and maintain effective project reporting to project boards.
- Proactively mitigate risk across all project activity, and assure that programme / project leads and stakeholders are aware.
- Determine and allocate staff and other resources for the project, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality.
- Use appropriate project management practices and facilitate meetings of clinicians, managers, patients and other partners to agree priorities and action plans.
- Proactively monitor progress to ensure the project is managed in line with the Trust's Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards.
- Plan and implement appropriate evaluation and audit of projects across sites and organisations.
About us
The Deputy Chief Executive Office is responsible for leading and developing the Trust's strategy for transformation, innovation and improvement, which aims to develop new knowledge and capabilities and learn from best practice elsewhere to deliver improvements in patient care at scale.
The Central Portfolio Office (CPO) works with strategy and change teams across the organization, Clinical Groups as well as Estates and Digital functions, in order to shape the change portfolio and deliver the Trust strategy. The CPO is part of the DCEO's group and incorporates the Major Programmes Office and the Investment Portfolio Office which respectively support the delivery of the Trust's Major Programmes and the pipeline management of capital programmes.
The CPO also works closely with the Centre for Innovation, Transformation and Improvement (CITI) which co-locates multifaceted teams to provide the focal point for clinical innovators and services seeking to translate ideas or early stage products or improvements into clinical practice.
Job description
Job responsibilities
Project Management
- Manage the production of project plans that deliver agreed milestones and objectives.
- Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs.
- Provide project management expertise to individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.
- Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning.
- Develop and maintain effective project reporting to project boards.
- Proactively mitigate risk across all project activity, and assure that programme / project leads and stakeholders are aware.
- Determine and allocate staff and other resources for the project, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality.
- Use appropriate project management practices and facilitate meetings of clinicians, managers, patients and other partners to agree priorities and action plans.
- Proactively monitor progress to ensure the project is managed in line with the Trusts Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards.
- Plan and implement appropriate evaluation and audit of projects across sites and organisations.
Financial management
- Support the management of contracts, specifications for tenders and awarding of new contracts.
- Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports.
- Staff and stakeholder management
- Manage engagement plans for projects to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project
Information management
- Develop, implement, monitor and evaluate project information management systems, ensuring they are fit for purpose to a range of audiences.
Strategy, change and service improvement
- Manage the development of a project strategy including research and development to identify, develop and promote best practice.
General
- Autonomy for specific areas of directorate, to assess the impact of change and make decisions, balancing risks and priorities
Job description
Job responsibilities
Project Management
- Manage the production of project plans that deliver agreed milestones and objectives.
- Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs.
- Provide project management expertise to individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.
- Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning.
- Develop and maintain effective project reporting to project boards.
- Proactively mitigate risk across all project activity, and assure that programme / project leads and stakeholders are aware.
- Determine and allocate staff and other resources for the project, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality.
- Use appropriate project management practices and facilitate meetings of clinicians, managers, patients and other partners to agree priorities and action plans.
- Proactively monitor progress to ensure the project is managed in line with the Trusts Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards.
- Plan and implement appropriate evaluation and audit of projects across sites and organisations.
Financial management
- Support the management of contracts, specifications for tenders and awarding of new contracts.
- Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports.
- Staff and stakeholder management
- Manage engagement plans for projects to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project
Information management
- Develop, implement, monitor and evaluate project information management systems, ensuring they are fit for purpose to a range of audiences.
Strategy, change and service improvement
- Manage the development of a project strategy including research and development to identify, develop and promote best practice.
General
- Autonomy for specific areas of directorate, to assess the impact of change and make decisions, balancing risks and priorities
Person Specification
Qualifications/ Education
Essential
- Educated to masters level or equivalent knowledge, skills and experience.
- Formal qualification in Project management (PRINCE 2) to practitioner level or equivalent
- Evidence of recent Continuing Professional Development.
Experience
Essential
- Evidence of managing successful project and / or operational performance and improvement; including business case preparation, service initiation / commissioning, contract negotiation and the development and monitoring of output and outcome measures.
- Project management experience in managing complex services including design, development, implementation and management of change in a multiple stakeholder environment.
- Experience of managing complex budgets from a range of income sources and demonstrable evidence of individual, team, financial, process and change management.
Desirable
- Knowledge and understanding of the changing NHS environment, strategy, and policy agendas.
Skills / Knowledge / Ability
Essential
- Extensive knowledge of operations and / or project management methodologies and techniques.
- Extensive knowledge of contract management.
- Excellent understanding and track record of successful change and project management.
- Highly effective people and project management skills.
- Use advanced analytical and judgement skills including understanding and application of complex statistical and numerical data.
- Work flexibly, prioritise workloads and resource them in response to changing demands and requirements.
- Excellent interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills with a track record in consistently delivering performance targets and writing complex business cases, policies and change.
- Excellent management skills including motivating and coaching staff.
- Excellent organisational skills and the ability to prioritise, meet deadlines and delegate effectively.
- Ability to find IT literate, including competency in MS Office programmes and in particular in Excel and MS Project.
Person Specification
Qualifications/ Education
Essential
- Educated to masters level or equivalent knowledge, skills and experience.
- Formal qualification in Project management (PRINCE 2) to practitioner level or equivalent
- Evidence of recent Continuing Professional Development.
Experience
Essential
- Evidence of managing successful project and / or operational performance and improvement; including business case preparation, service initiation / commissioning, contract negotiation and the development and monitoring of output and outcome measures.
- Project management experience in managing complex services including design, development, implementation and management of change in a multiple stakeholder environment.
- Experience of managing complex budgets from a range of income sources and demonstrable evidence of individual, team, financial, process and change management.
Desirable
- Knowledge and understanding of the changing NHS environment, strategy, and policy agendas.
Skills / Knowledge / Ability
Essential
- Extensive knowledge of operations and / or project management methodologies and techniques.
- Extensive knowledge of contract management.
- Excellent understanding and track record of successful change and project management.
- Highly effective people and project management skills.
- Use advanced analytical and judgement skills including understanding and application of complex statistical and numerical data.
- Work flexibly, prioritise workloads and resource them in response to changing demands and requirements.
- Excellent interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills with a track record in consistently delivering performance targets and writing complex business cases, policies and change.
- Excellent management skills including motivating and coaching staff.
- Excellent organisational skills and the ability to prioritise, meet deadlines and delegate effectively.
- Ability to find IT literate, including competency in MS Office programmes and in particular in Excel and MS Project.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
