Job summary
The Sleep Disorders service is excited to offer the opportunity of a Band 4 full time Medical Secretary to start ASAP.
Successful applicants will join a friendly and highly supportive team of 4 secretaries providing administrative support to clinical and non-clinical colleagues.
If you are a dedicated, highly motivated individual with an ambition to support colleagues to deliver the best towards patient care, we can support you in achieving this.
Main duties of the job
The post holder will work closely with the clerical and consultant team to ensure the delivery of a seamless service for our patients.
You will be be proficient in using IT packages and systems, and will have excellent organisation and typing skills and will be able to work efficiently, both within a team and independently.
Previous NHS and secretarial experience is desired, but not essential.
About us
The Sleep Disorders Centre is based at Nuffield House on the Guys Hospital site and is one of the busiest sleep centres in the UK providing a complete range of sleep evaluations, from simple diagnostics to complex sleep studies.
Our 10-bed facility and home testing facilities allow us to evaluate patients with any type of sleep disorder including sleep and seizure disorders and follow up outpatient appointments that take place at the Nuffield Centre
We have a strong multidisciplinary team made up of different health professionals, including:
- Sleep consultants
- Sleep psychologists
- Sleep technicians
- Sleep pharmacists
We work closely with other services including neurology, ear, nose and throat (ENT) and respiratory.
Job description
Job responsibilities
Key duties include but are not limited to:
- providing an efficient, high quality specialised secretarial support service to one or more consultants
- maintaining information on the hospital administration system,
- processing patient referrals and results
- dealing directly with enquiries
- liaising with other directorates, hospitals, GPs, and general administrative and secretarial duties.
Please read the job description for full details.
Job description
Job responsibilities
Key duties include but are not limited to:
- providing an efficient, high quality specialised secretarial support service to one or more consultants
- maintaining information on the hospital administration system,
- processing patient referrals and results
- dealing directly with enquiries
- liaising with other directorates, hospitals, GPs, and general administrative and secretarial duties.
Please read the job description for full details.
Person Specification
Qualifications / Education
Essential
- NVQ Level III in a related subject or equivalent level of knowledge
- AMSPAR Medical Secretary Diploma or equivalent experience
Previous experience
Essential
- Proven post qualifying experience in a comparable medical secretarial role, including experience of typing clinics from audio tapes and providing organisation and support to one or more consultants
Skills/ Knowledge/ Ability
Essential
- Advanced keyboard skills
- Advanced knowledge of medical terminology
- Excellent IT skills, experience using the full range of Microsoft Office Suite
- Ability to work on own initiative and with minimal supervision
- Polite and confident manner
- Ability to work effectively as member of a team
- Ability to develop good working relationships with colleagues at all levels
- Ability to deal tactfully and efficiently with members of the public and reassure them whilst maintaining patient confidentiality at all times
- Excellent organisational skills, with a demonstrable ability to manage and prioritise workload and work methodically, efficiently and accurately to meet tight deadlines
- Demonstrable communication and influencing skills with an ability to communicate in both verbal and written format
- Ability to advise on and propose changes to office systems
- Commitment to promoting the highest standards of customer care
Desirable
- Working knowledge of the Patient Administration System (PiMS)
Person Specification
Qualifications / Education
Essential
- NVQ Level III in a related subject or equivalent level of knowledge
- AMSPAR Medical Secretary Diploma or equivalent experience
Previous experience
Essential
- Proven post qualifying experience in a comparable medical secretarial role, including experience of typing clinics from audio tapes and providing organisation and support to one or more consultants
Skills/ Knowledge/ Ability
Essential
- Advanced keyboard skills
- Advanced knowledge of medical terminology
- Excellent IT skills, experience using the full range of Microsoft Office Suite
- Ability to work on own initiative and with minimal supervision
- Polite and confident manner
- Ability to work effectively as member of a team
- Ability to develop good working relationships with colleagues at all levels
- Ability to deal tactfully and efficiently with members of the public and reassure them whilst maintaining patient confidentiality at all times
- Excellent organisational skills, with a demonstrable ability to manage and prioritise workload and work methodically, efficiently and accurately to meet tight deadlines
- Demonstrable communication and influencing skills with an ability to communicate in both verbal and written format
- Ability to advise on and propose changes to office systems
- Commitment to promoting the highest standards of customer care
Desirable
- Working knowledge of the Patient Administration System (PiMS)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
