Medical Honorary Advisor

Job description

Job responsibilities

Oversee and act as the first point of contact for all Medical and Dental Honorary enquiries from Clinical Group managers and Honorary visitors providing advice and support on the Honorary processes and specific information regarding applications within the team remit, referring to Medical Workforce Planning Manager where necessary.

Manage and maintain comprehensive administration records of all Honorary visitors requested and applications, including MTI Honorary applications.

Provide clear guidance and communicate on who can apply for MTIs and where this is not appropriate as the subject matter expert.

Liaise with the Royal Colleges and Health Education England to coordinate MTI applications and submit the final pack to meet the criteria set by the Academy of Medical Royal Colleges (AOMRC) and MTI guidance.

Act as Trust authorised signatory as the final approver on behalf of the Medical Workforce as the Honorary and Trust Workforce lead.

Complete the AOMRC MTI starter pack for approved MTI Honorary visitor.

To advise Honorary visitors and Clinical Group/Directorate Management of the Honorary requests, stage of pre-employment checks and inform when visitors fail to comply with the honorary process in a timely manner.

Undertake and provide a comprehensive pre-employment checking process in line with the Honorary requirements/guidance. This includes following up references, Occupational Health clearance, Right to Work including ID check, DBS initiation and verification (when required), new-starter paperwork completed in an accurate and timely manner.

Provide guidance on visas to Honorary visitors and Clinical Group/Directorate Managers including drafting a support letter for visa applications for individuals who are overseas, if necessary.

Ensure all administrative activities related to the Honorary processes are timely and accurate.

Continuously communicate and provide advice to the Clinical Group managers, Clinical Leads and Honorary visitors where issues may arise and provide advice in line with Trust process and guidance for Medical and Dental visitors.

Develop strong relationship with the Clinical Group managers, Medical Directors Office and provide ad hoc inductions to new managers.

Support the Medical Workforce Planning Manager with reviewing of the Honorary process, implementing changes where needed

Meet the requirements of Service Level Agreements, addressing compliance issues, identifying problems and escalating where appropriate.

Monitor accurate and on time completion and delivery of Honorary appointment letters.

Ensuring documents produced, delivered and stored are accurate and comply with Trust requirements and KPIs.

Liaise and provide information to the Medical Directors Office in relation to honorary appointments and visitors.

Provide feedback and escalate any issues related to Honorary visitors to the Clinical Director and Medical Directors Office.

Carry out a range of administrative duties that are commensurate with the grade to support other areas of the team including (but not restricted to) fulfilment, data entry, scanning as required to support the Medical Workforce function.

Person Specification

Education/ Qualifications

Essential

• Educated to GCSE or equivalent including English and Mathematics
• NVQ level 3 or equivalent experience in customer service or administration

Professional/ Statutory Registration

Desirable

• Certificate in Personnel Practice level or an equivalent HR qualification
• Certificate in Personnel Practice level or an equivalent HR qualification

Previous Experience

Essential

• Experience working within customer service or office environment within HR or resourcing.
• Experience of producing contracts of employment accurately within set KPI standard times
• Experience of providing administrative support for recruitment activities within a fast paced highly visible support service

Desirable

• Experience working with the NHS
• Medical Staffing/recruitment or Honorary management experience

Skills/ Knowledge/ Ability

Essential

• Operational knowledge of standard Honorary or Resourcing policies and procedures.
• Ability to collate, input and analyse data systematically and accurately
• Close attention to detail
• Proficient in computerised candidate management systems and HR database systems
• Computer literate - keyboard skills, word, excel, outlook & power point.
• Able to prioritise and plan activities to meet tight deadlines in accordance with Service Level Agreements

Desirable

• Awareness of NHS issues
• Working knowledge of employment law relating to recruitment
• Knowledge of ESR and Trac

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust

Address

Great Dover Street and Royal Brompton

London

SE1 4YB

Employer's website

https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)