Project Manager (Vital 5 Check)

Job description

Job responsibilities

JOB DESCRIPTION: Please see attached file (this is an excerpt)

Grade Band 7

Department Population Health & Equity

Responsible to: Programme Manager

Accountable to: Programme Director

Department Information

Kings Health Partners was established by its founding partners ten years ago, unified by a common purpose to improve health and wellbeing, locally and globally.

We are an Academic Health Sciences Centre where world-class research, education and clinical practice are brought together for the benefit of patients. Academic Health Sciences Centres are engine rooms of high-impact innovation, translating cutting-edge research and existing best practice into excellent patient care.

www.kingshealthpartners.org

The post will be part of Kings Health Partners which is hosted by Guys & St Thomas NHS Foundation Trust.

JOB PURPOSE

The post holder will provide project support to the SEL Vital 5 Check Programme. This is hosted by the Population Health & Equity Programme, which is a joint initiative of Kings Health Partners and the South east London Integrated Care System.

The post holder will also be expected to work with the Programme Manager and programme team to identify and resolve any issues relating to programmes of work. This will include identification and analysis of the nature of the issues and proposals for how they might be resolved.

The post holder will professionally and effectively navigate their area of work at all levels both internally and externally to Kings Health Partners and will also manage and monitor any systems established to manage project requirements and undertake any ad hoc projects as required.

The key performance delivery areas for this role are to:

• Support and project manage programme wide projects, handling and communicating highly complex and often contentious information between different organisations and audiences;
• Provide support to the Programme Manager and team on the analysis of key performance indicators for the project associated areas of work and be accountable for achievement of performance objectives;
• Support the development of strategic business plans across KHP. Work with key KHP leads to identify and support the development of teams;
• Ensure the effective running of the appropriate meetings within relevant governance structures with proactive agenda, management of attendance, identifying information requirements, gathering of information, data and reports and the scheduling and minute taking of meetings
• Gather, analyse and prepare project/programme performance and metrics for Executive and Partners Board meetings;
• Support as required with any budgetary requirements commensurate with the band of the post;
• Support the delivery of a robust application for bids/funding;
• Champion a shared information environment within KHP, encouraging sharing and benchmarking of data, etc;

It is expected that the specific programme / projects managed by the post holder will change over time as the portfolio of work changes.

This is a generic job description. Additional specific responsibilities and requirements depending on specialty will be confirmed during the appointment and induction processes. The duties and responsibilities listed below are representative of the role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative or managerial duties and responsibilities commensurate with the level of the post.

1. Key Relationships

The post holder will have regular contact with a wide range of clinical and managerial staff, administrative and clerical support staff at many levels and occasionally with patients, relatives and external agencies.

Duties and responsibilities

Project Management

Develop and maintain robust project management and performance management systems for the programme

• Provide project management advice to members of the KHP executive, programme office and own team.
• Review and maintain project procedures/activities and associated documentation including storing electronic records of all related documents
• Ensure correct project management procedures are followed and maintain a record of all project activities.

Project/Programme performance management and development

Providing analytical and business case support to assist in the development of the implementation plans

• Developing and maintaining gantt chart and or other means of tracking time lines, deliverables and milestones
• Assisting in the development of template documentation for performance management
• Advising and supporting in the development of systems and processes to enable their continued progress to include identification, analysis and proposed actions for issues which require alignment or modification to support the work of the Programme.
• Developing and maintaining electronic libraries for all documentation e.g. strategy and implementation documentation, minutes of key meetings etc

• Develop and maintain spread sheet or other systems to monitor and manage programme requirements e.g.budgets/reporting for the KHP executive
• Set up efficient and effective measurement systems and reporting mechanisms to track progress.
• Provide regular reports and analyses of project/programme progress

Confidentiality / Data Protection / Freedom of Information

Post holders must maintain the confidentiality of information about patients, staff and other health service business in accordance with the Data Protection Act of 1998. Post holders must not, without prior permission, disclose any information regarding patients or staff. If any member of staff has communicated any such information to an unauthorised person, those staff will be liable to dismissal. Moreover, the Data Protection Act 1998 also renders an individual liable for prosecution in the event of unauthorised disclosure of information.

Following the Freedom of Information Act (FOI) 2005, post holders must apply the Trusts FOI procedure if they receive a written request for information.

Equal Opportunities

Post holders must at all times fulfil their responsibilities with regard to the Trusts Equal Opportunities Policy and equality laws.

Health and Safety

All post holders have a responsibility, under the Health and Safety at Work Act (1974) and subsequently published regulations, to ensure that the Trusts health and safety policies and procedures are complied with to maintain a safe working environment for patients, visitors and employees.

Infection Control

All post holders have a personal obligation to act to reduce healthcare-associated infections (HCAIs). They must attend mandatory training in Infection Control and be compliant with all measures required by the Trust to reduce HCAIs. Post holders must be familiar with the Trusts Infection Control Policies, including those that apply to their duties, such as Hand Decontamination Policy, Personal Protective Equipment Policy, safe procedures for using aseptic techniques and safe disposal of sharps.

All post holders have a responsibility to report risks such as clinical and non-clinical accidents or incidents promptly. They are expected to be familiar with the Trusts use of risk assessments to predict and control risk, as well as the incident reporting system for learning from mistakes and near misses in order to improve services. Post holders must also attend training identified by their manager, or stated by the Trust to be mandatory.

Person Specification

Education

Essential

• PRINCE 2 qualified or qualification in similar structured project/ programme management methodologies

Skills

Essential

• Minute taking experience and preparation of agendas and minutes
• Excellent analytical skills
• Computer literacy including ability to analyse data using Excel or related tools

Experience

Essential

• Experience of managing project information systems
• Programme or project management experience, including budget management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust

Address

Counting House

London

SE1 9TN

Employer's website

https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)