Job summary
South Central Ambulance Service NHS Foundation Trust is seeking a Logistics Officer (Resilience & Specialist Operations) to support the effective day-to-day running of the Resilience & Specialist Operations Department.
This role provides essential logistical support across the Trust's resilience and specialist operational teams, including HART and SORT, helping to ensure that equipment, vehicles, training resources and operational assets are available, maintained and ready for use at all times.
Working closely with Resilience Managers, Resilience Officers and HART staff, the post holder will contribute to operational readiness, training delivery, exercises and large-scale events across the SCAS operating area. The role requires flexibility, strong organisational skills and the ability to respond to changing priorities in a fast-paced operational environment.
Main duties of the job
Provide logistical support to the Resilience & Specialist Operations Department, working closely with Resilience Managers, HART Managers and Officers to plan and prioritise workloads. Ensure the effective delivery of resilience, HART and SORT activities by maintaining, recording and replenishing equipment, consumables and stores. Manage departmental stores and logistics areas, ensuring accurate stock control, stock rotation and safe disposal of expired or surplus items. Order equipment and supplies using Trust systems, liaising with Procurement and internal departments as required.
Prepare training and operational sites in advance of exercises, incidents and training sessions. Carry out routine maintenance and basic fault identification on equipment, arranging repairs and servicing with approved suppliers. Deliver and collect equipment across the SCAS area, responding to short-notice requests to maintain service continuity. Support the deployment, recovery, set-up and break-down of equipment for incidents, exercises, training and large-scale events. Assist with departmental vehicle management, coordinating with Fleet Services and the Operational Support Desk to ensure vehicles are serviced, stocked and compliant.
Maintain accurate records using Trust ICT systems, provide basic equipment familiarisation to staff, ensure compliance with health and safety, IPC and governance policies, work flexibly across the Trust footprint, and undertake additional duties as required.
About us
Benefits we offer:
- Full training and a range of courses which you can book locally.
- Holiday entitlement of 27 days, rising to 29 days after 5 years' service and 33 days after 10 years' service, plus an additional 8 days bank holiday (pro rata for part time).
- Automatic enrolment into the NHS Pension Scheme.
- Access to continual professional development within SCAS and the wider NHS.
- Occupational Health support and direct access to our Employee Assistance Programme as well as our own Health and Wellbeing Team.
- NHS Discounts in over 200 + stores saving money on holidays, days out, car insurance, restaurants, clothing and much more.
- Ability to join our staff networking groups (as a member, ally or just for interest).
Corporate Induction
It's really important for us to ensure you have the best onboarding experience which allows you to feel a sense of belonging from the start. To help with this, we will book your Corporate Induction as soon as we possibly can (depending on availability).
All new starters need to attend our *Corporate Induction in person, this is held over one and half days from our educational centres based in: Newbury (Berkshire), Bicester (Oxfordshire) or Whiteley (Hampshire). More specific details will be sent to you once your start date has been confirmed.
*Please note - depending on your role additional training may be required following on from your corporate induction.
Job description
Job responsibilities
OVERALL PURPOSE/ROLE SUMMARY:This role supports the day to day smooth running of the Resilience & SpecialistOperations Department by providing logistical support to the Resilience andoperational teams within the department as well as our HART and SORT staff. Therole encompasses the whole of the SCAS operating area but will be based atThatcham (1 Post).
Key Duties and ResponsibilitiesThe Post holder will:1) Work closely with the Resilience Managers, HART Manager and ResilienceOfficers to plan and prioritise workload which will usually be communicated toAssistant Director of OperationsHead of Resilience & Specialist OperationsResilience & Specialist Operations Manager andHART ManagerResilience ManagersResilience OfficersLogistics Officer(Resilience a & Specialist Operations)you via email phone, making maximum use of available resources andensuring maximum productivity.2) Ensure that the Resilience & Specialist Operations Managers and HARTManager are regularly updated via email and phone in relation to the progressof your daily duties.3) Be able to communicate effectively with stakeholders, commercial businessesand where barriers are identified be persuasive and tactful in dealing with avariety of situations.4) Drive any vehicle owned, hired, or on loan to the South Central AmbulanceNHS Trust, for which you are properly licensed, as required.5) Drive and Operate any vehicle you are required to, in accordance with TrustPolicy (CPP19 Driving and care of Trust Vehicles)6) Identify faults and problem solve with the departmental equipment (e.g.Detection Equipment) and report the findings to the relevant officers.7) Ensure the departmental stores within the Central Logistics Unit and at anyother site used by the Resilience and Hazardous Area Response Team (e.g.HART base, Thatcham) are clean, tidy and that accurate stock levels arerecorded and maintained. Ensure stock is rotated and removed /disposed ofwhere required.8) In conjunction with the administration team, ensure that each site thatconducts training has sufficient supplies and equipment to enable them to doso prior to the commencement of the training.9) Order supplies and equipment as requested or when required utilising Trustsystems and in conjunction with other departments (including medical gases)10)Maintain training and operational equipment in a serviceable conditionundertaking routine maintenance of clinical devices as outlined inmanufacturers instructions.11)Arrange for repair and maintenance of equipment unable to be undertakenwithin the trust with agreed suppliers and manufacturers.12)Assist where required in the collection and making ready of any equipmentwhich may have been used at Incidents or Exercises which may on occasionsresult in the indirect exposure to a distressing situation.13)Deliver supplies and equipment (which may be heavy and bulky) to locationsor individual schemes across the operating area, ensuring that productivity ismaximised with each journey undertaken to reduce excessive travelling14)Respond to short notice requests for broken / missing / damaged equipment(including Specialist and operational equipment) in order to ensureuninterrupted service delivery ensuring accurate and timely information flowbetween the team members15)Ensure your vehicle is kept appropriately stocked with equipment andconsumables to allow for a rapid response to any issues outlines above16)Liaise with South Central Fleet Services, Operational Support Desk and theResilience and Specialist Operations Managers or the HART Manager tokeep an accurate database of scheme and departmental vehicles (includingIncident Support Vehicles and Mass Casualty Vehicles), overseeing theirbeing sent for servicing / MOTs etc. in a timely fashion and assisting with theexpedition of this when required. Arrange for temporary vehicles wherepossible to assist with service delivery.17)Provide regular reports to the Resilience and Specialist Operations Managersaround the status of vehicles under the control of the department identifyingany issues and working to resolve them in a timely fashion.18) Assist the Resilience Officers with the set up and break down of Exerciseswhere required (e.g. assisting with Scene and tent setup or transportation ofvehicles to the site).19)Provide familiarisation training as prescribed by the department to membersof staff when delivering / maintaining Resilience equipment or in the course ofyour duties.20)Undertake any personal development training deemed necessary by theResilience & Specialist Operations managers.21)Assist the Resilience Officers in the setup / break down of induction or othertraining courses22)Support the Resilience and Specialist Operations managers in the logisticalplanning of large events (such as CPD days, local conferences etc.) whichmay include liaison with external partners or organisations.23)Take responsibility for the SORT Vehicles ensuring maximum availability,working with SCFS and OSD to ensure it is regularly maintained and stockedwith appropriate clinical and promotional items as required.24)Assist other areas of the Trust as directed by the Resilience & SpecialistOperations managers when required.Other Specific Expectations of the Role:1) Work seamlessly with other members of staff across the department to ensurea joined up approach to the working within the department.2) Demonstrate a flexible and committed attitude to the nature of the work whichmay involve unsociable hours and possessing effective time managementskills to deal with unpredictable events / incidents which may will involvetravelling long distances and to possess an autonomous ability to react toimmediate situations and provide the appropriate solution or advice.3) Plan your own time effectively making use of all available resources (includingcolleagues) where capacity allows maximising performance and productivity4) Utilise ICT programmes to fulfil the role including: Microsoft Office (Outlook,Excel, Word) Proactis and Proclus system (training will be provided).5) Undertake audits in relation to equipment both owned by the department andin use in the community which would include ensuring that routine testing andmaintenance occurs.GENERAL INFORMATION:Changes to this job description:This is an outline of the job description and may be subject to change according toservice needs and developments, which will take place in consultation with the postholder as appropriate.SCAS Core Values: Teamwork, Innovation, Professionalism, Caring.Smoking:South Central Ambulance Service operates a No Smoking policy.Equality and Diversity:South Central Ambulance Service is committed to the fair treatment of all people,regardless of their gender, race, colour, ethnicity, ethnic or national origin,citizenship, religion, disability, mental health needs, age, domestic circumstances,social class, sexuality, beliefs, political allegiance or trades union membership.Health and Safety:It is the general duty of every employee to take reasonable care for the Health andSafety of themselves and others including the use of necessary safety devices andprotective clothing and co-operation with the Trust in meeting its responsibilitiesunder the Health and Safety at Work legislation. The post holder must be aware ofindividual responsibilities under the Health and Safety at Work Act and identify andreport, as necessary, any untoward accident, incident or potentially hazardousenvironment.It is the Trusts responsibility to ensure that staff are able to work in a safe andconducive working environment and that responsibilities regarding Health and Safetyand staff welfare legislation and best practice are fulfilled throughout their area ofresponsibility, this will also include undertaking Risk Assessments as and whenrequired.Infection ControlInfection Prevention and Control: South Central Ambulance Service is committed toreducing the risk of healthcare associated infections. All employees involved directlyor indirectly in the provision of healthcare have a duty to cooperate with the TrustsInfection Prevention and Control associated Policies and Procedures to reduce therisk of healthcare associated infections for patients staff and the public. You will beexpected to cooperate with colleagues, contractors and other healthcare providersalso involved in patient care directly or indirectly so far as is necessary to enable theTrust to meet its obligations under the Health and Social Care Act 2008.Safeguarding Children and Vulnerable AdultsSafeguarding Children and Vulnerable Adults: In accordance with Section 11 of theChildren Act (2004) and Department of Heath guidance 'No secrets' (2000). SouthCentral Ambulance Service is committed to safeguarding and promoting the welfareof Children, Young People and Adults. All staff working with these groups areexpected to share a commitment to this. You will be expected to promptly report anyconcerns relating to the safeguarding of children, young people and / or adults inaccordance with agreed policy and procedures. If your own conduct in relation to thesafeguarding of children, young people or adults gives cause for concern the Trustsagreed Public Protection Procedures will be followed, alongside implementation ofthe Disciplinary Procedure where appropriate.Confidentiality:The post holder must ensure that personal information for patients, members of staffand all other individuals is kept secure and confidential at all times in compliancewith the Data Protection Legislation.Development:The post holder will be required to participate in relevant development activities anddevelopment reviews.The job description is not exhaustive and is subject to review in the light of thechanging needs of the organisation. Any review of this job description will beundertaken in consultation with the post holder
Job description
Job responsibilities
OVERALL PURPOSE/ROLE SUMMARY:This role supports the day to day smooth running of the Resilience & SpecialistOperations Department by providing logistical support to the Resilience andoperational teams within the department as well as our HART and SORT staff. Therole encompasses the whole of the SCAS operating area but will be based atThatcham (1 Post).
Key Duties and ResponsibilitiesThe Post holder will:1) Work closely with the Resilience Managers, HART Manager and ResilienceOfficers to plan and prioritise workload which will usually be communicated toAssistant Director of OperationsHead of Resilience & Specialist OperationsResilience & Specialist Operations Manager andHART ManagerResilience ManagersResilience OfficersLogistics Officer(Resilience a & Specialist Operations)you via email phone, making maximum use of available resources andensuring maximum productivity.2) Ensure that the Resilience & Specialist Operations Managers and HARTManager are regularly updated via email and phone in relation to the progressof your daily duties.3) Be able to communicate effectively with stakeholders, commercial businessesand where barriers are identified be persuasive and tactful in dealing with avariety of situations.4) Drive any vehicle owned, hired, or on loan to the South Central AmbulanceNHS Trust, for which you are properly licensed, as required.5) Drive and Operate any vehicle you are required to, in accordance with TrustPolicy (CPP19 Driving and care of Trust Vehicles)6) Identify faults and problem solve with the departmental equipment (e.g.Detection Equipment) and report the findings to the relevant officers.7) Ensure the departmental stores within the Central Logistics Unit and at anyother site used by the Resilience and Hazardous Area Response Team (e.g.HART base, Thatcham) are clean, tidy and that accurate stock levels arerecorded and maintained. Ensure stock is rotated and removed /disposed ofwhere required.8) In conjunction with the administration team, ensure that each site thatconducts training has sufficient supplies and equipment to enable them to doso prior to the commencement of the training.9) Order supplies and equipment as requested or when required utilising Trustsystems and in conjunction with other departments (including medical gases)10)Maintain training and operational equipment in a serviceable conditionundertaking routine maintenance of clinical devices as outlined inmanufacturers instructions.11)Arrange for repair and maintenance of equipment unable to be undertakenwithin the trust with agreed suppliers and manufacturers.12)Assist where required in the collection and making ready of any equipmentwhich may have been used at Incidents or Exercises which may on occasionsresult in the indirect exposure to a distressing situation.13)Deliver supplies and equipment (which may be heavy and bulky) to locationsor individual schemes across the operating area, ensuring that productivity ismaximised with each journey undertaken to reduce excessive travelling14)Respond to short notice requests for broken / missing / damaged equipment(including Specialist and operational equipment) in order to ensureuninterrupted service delivery ensuring accurate and timely information flowbetween the team members15)Ensure your vehicle is kept appropriately stocked with equipment andconsumables to allow for a rapid response to any issues outlines above16)Liaise with South Central Fleet Services, Operational Support Desk and theResilience and Specialist Operations Managers or the HART Manager tokeep an accurate database of scheme and departmental vehicles (includingIncident Support Vehicles and Mass Casualty Vehicles), overseeing theirbeing sent for servicing / MOTs etc. in a timely fashion and assisting with theexpedition of this when required. Arrange for temporary vehicles wherepossible to assist with service delivery.17)Provide regular reports to the Resilience and Specialist Operations Managersaround the status of vehicles under the control of the department identifyingany issues and working to resolve them in a timely fashion.18) Assist the Resilience Officers with the set up and break down of Exerciseswhere required (e.g. assisting with Scene and tent setup or transportation ofvehicles to the site).19)Provide familiarisation training as prescribed by the department to membersof staff when delivering / maintaining Resilience equipment or in the course ofyour duties.20)Undertake any personal development training deemed necessary by theResilience & Specialist Operations managers.21)Assist the Resilience Officers in the setup / break down of induction or othertraining courses22)Support the Resilience and Specialist Operations managers in the logisticalplanning of large events (such as CPD days, local conferences etc.) whichmay include liaison with external partners or organisations.23)Take responsibility for the SORT Vehicles ensuring maximum availability,working with SCFS and OSD to ensure it is regularly maintained and stockedwith appropriate clinical and promotional items as required.24)Assist other areas of the Trust as directed by the Resilience & SpecialistOperations managers when required.Other Specific Expectations of the Role:1) Work seamlessly with other members of staff across the department to ensurea joined up approach to the working within the department.2) Demonstrate a flexible and committed attitude to the nature of the work whichmay involve unsociable hours and possessing effective time managementskills to deal with unpredictable events / incidents which may will involvetravelling long distances and to possess an autonomous ability to react toimmediate situations and provide the appropriate solution or advice.3) Plan your own time effectively making use of all available resources (includingcolleagues) where capacity allows maximising performance and productivity4) Utilise ICT programmes to fulfil the role including: Microsoft Office (Outlook,Excel, Word) Proactis and Proclus system (training will be provided).5) Undertake audits in relation to equipment both owned by the department andin use in the community which would include ensuring that routine testing andmaintenance occurs.GENERAL INFORMATION:Changes to this job description:This is an outline of the job description and may be subject to change according toservice needs and developments, which will take place in consultation with the postholder as appropriate.SCAS Core Values: Teamwork, Innovation, Professionalism, Caring.Smoking:South Central Ambulance Service operates a No Smoking policy.Equality and Diversity:South Central Ambulance Service is committed to the fair treatment of all people,regardless of their gender, race, colour, ethnicity, ethnic or national origin,citizenship, religion, disability, mental health needs, age, domestic circumstances,social class, sexuality, beliefs, political allegiance or trades union membership.Health and Safety:It is the general duty of every employee to take reasonable care for the Health andSafety of themselves and others including the use of necessary safety devices andprotective clothing and co-operation with the Trust in meeting its responsibilitiesunder the Health and Safety at Work legislation. The post holder must be aware ofindividual responsibilities under the Health and Safety at Work Act and identify andreport, as necessary, any untoward accident, incident or potentially hazardousenvironment.It is the Trusts responsibility to ensure that staff are able to work in a safe andconducive working environment and that responsibilities regarding Health and Safetyand staff welfare legislation and best practice are fulfilled throughout their area ofresponsibility, this will also include undertaking Risk Assessments as and whenrequired.Infection ControlInfection Prevention and Control: South Central Ambulance Service is committed toreducing the risk of healthcare associated infections. All employees involved directlyor indirectly in the provision of healthcare have a duty to cooperate with the TrustsInfection Prevention and Control associated Policies and Procedures to reduce therisk of healthcare associated infections for patients staff and the public. You will beexpected to cooperate with colleagues, contractors and other healthcare providersalso involved in patient care directly or indirectly so far as is necessary to enable theTrust to meet its obligations under the Health and Social Care Act 2008.Safeguarding Children and Vulnerable AdultsSafeguarding Children and Vulnerable Adults: In accordance with Section 11 of theChildren Act (2004) and Department of Heath guidance 'No secrets' (2000). SouthCentral Ambulance Service is committed to safeguarding and promoting the welfareof Children, Young People and Adults. All staff working with these groups areexpected to share a commitment to this. You will be expected to promptly report anyconcerns relating to the safeguarding of children, young people and / or adults inaccordance with agreed policy and procedures. If your own conduct in relation to thesafeguarding of children, young people or adults gives cause for concern the Trustsagreed Public Protection Procedures will be followed, alongside implementation ofthe Disciplinary Procedure where appropriate.Confidentiality:The post holder must ensure that personal information for patients, members of staffand all other individuals is kept secure and confidential at all times in compliancewith the Data Protection Legislation.Development:The post holder will be required to participate in relevant development activities anddevelopment reviews.The job description is not exhaustive and is subject to review in the light of thechanging needs of the organisation. Any review of this job description will beundertaken in consultation with the post holder
Person Specification
Knowledge
Essential
- Working within a team environment
- Previous experience of working with customers.
- Experience of prioritising own workload.
- Experience of manual handling
Qualifications
Essential
- Educated to GCSE or NVQ level 3 or equivalent
- Evidence of Continuous Professional / Personal development
- Experience of working within or closely with the Ambulance Service
Desirable
- Clinical Experience (e.g. CFR, ECA)
- Teaching experience
Person Specification
Knowledge
Essential
- Working within a team environment
- Previous experience of working with customers.
- Experience of prioritising own workload.
- Experience of manual handling
Qualifications
Essential
- Educated to GCSE or NVQ level 3 or equivalent
- Evidence of Continuous Professional / Personal development
- Experience of working within or closely with the Ambulance Service
Desirable
- Clinical Experience (e.g. CFR, ECA)
- Teaching experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
South Central Ambulance Service NHS Foundation Trust
Address
Thatcham Specialist Training Centre
Enterprise Way
Thatcham
RG19 4AE
Employer's website
https://scasjobs.co.uk/ (Opens in a new tab)
