Job summary
Senior Procurement Category Manager (37.5 hours per week) - South Central Ambulance Service NHS Foundation Trust
Fancy an exciting challenge with an emerging and evolving Ambulance Trust Procurement Team? Can you demonstrate a tenacious, strategic mind-set along with the ability to juggle a large number of projects involving the continuous education of stakeholders and pushing the boundaries of effective public-sector wide collaboration?
Then look no further than a job with the dynamic and forward looking Procurement Team at SCAS! The role covers, but is not limited to:
Providing strategic procurement support and outcomes to the Urgent Care and Non-Emergency Patient Transport teams (PTS) with third-party providers creating strategic procurement solutions including the creation of a new Dynamic Purchasing System (DPS); Corporate Services category support and procurement, as required by the Head of Procurement, and procurement needs.
You will be an established procurement professional, ideally MCIPS, with evidence of continuous development, excellent category and stakeholder management skills, have an outcome focused, whole life costing approach, and evidence developing multiple category strategies which align with both divisional and corporate strategies and action plans.
Reporting to the Head of Procurement, you will be responsible for development and delivery of your category portfolio.
The challenge is substantial but the opportunity and the rewards are great!
Main duties of the job
To strategically approach and manage procurement activity, provide contract management and stakeholder support. Delivery of required Corporate Services procurement activity .
To support the Head of Procurement in delivery of a strategic procurement service to the Trust on specific/allocated portfolio of sourcing categories - Urgent Care & Patient Transport Service (PTS), supporting Corporate Service category needs, and contributing significantly to the delivery of allocated procurement projects within key markets, ensuring contract compliance, suitability and cost improvements and a range of benefits across the Trust. To operate in accordance with Trust policy and procedures, while working on own initiative.
Engage with all relevant stakeholders ensuring that Trust requirements (appropriate to category areas of responsibility) are actioned in accordance with Trust governance; through strategic procurement and contract management, and that goods and services ordered are delivered to the right quality, quantity, time and price while working to ensure lowest whole life costs.
To implement procurement strategy for relevant categories, to meet governance and achieve outcomes, ensuring local, regional and national sourcing options are integrated within category management opportunities.
Stakeholder relationship management of key categories and departments, balancing diverse and conflicting needs and priorities;
Commercial contract management of key contracts within the portfolio.
About us
Changes to this job description:
This is an outline of the job description and may be subject to change according to service needs and developments, which will take place in consultation with the post holder as appropriate.
SCAS Core Values: Teamwork, Innovation, Professionalism, Caring.
Development:
The post holder will be required to participate in relevant development activities and development reviews.
SCAS expects all staff to conduct themselves in accordance with our values of Caring, Professionalism, Team-work and Innovation. SCAS's 7 values based behaviour sets provide role relevant examples of effective and ineffective behaviours at work. These behavioural guidelines support our staff within their roles and allow them to understand what is expected of them at work.
Examples of the effective behaviours linked to these roles can be found on the SCAS intranet.
The job description is not exhaustive and is subject to review in the light of the changing needs of the organisation. Any review of this job description will be undertaken in consultation with the postholder
Job description
Job responsibilities
- To deliver a strategic procurement service through engagement with all relevant stakeholders to ensure that Trust requirements (appropriate to category areas of responsibility) are processed and transacted in accordance with Trust policy and procedures; through requisitioning and purchase order placement processes, and associated purchase orders are raised in accordance with Trust policy and procedures and that such goods and services ordered are delivered to the right quality, quantity, time and price while working to ensure lowest total acquisition (in-life) costs are achieved to the benefit of the Trust.
- To implement procurement strategy for assigned areas of the strategic plan and ensure that performance management systems are operating effectively to meet governance and achieve goals while ensuring local, regional and national sourcing options are integrated within category management opportunities and key performance objectives are identified and strategies are in place to enable procurement performance to be monitored across the local health economy.
- To ensure all procurement activities operate in full accordance with legal (UK PCR legislation), environment and sustainability requirements.
- Awareness and implementation of opportunities under NHS Supply Chain Government Procurement Service and other strategic sourcing organisations.
- Identification and management of risk throughout national and local procurement initiatives.
- To support the Head of Procurement in the delivery of cost and efficiency savings across the Trust, by analysing current expenditure in specific categories and supporting those categories managed by Category Managers to support the development of procurement strategies while considering the near, mid and longer-term perspectives of the Trust.
- To meet customer requirements by demonstrating best value for money, through compliance with category priorities and contracts, and by actively managing the market place through development of key strategies for supplier and contract management.8. To ensure contract compliance in allocated categories, pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets.
- Coverage of up to £70m non pay spend comprising all commercial spend within the Trust to ensure strategies that deliver value for money and improved services.
- To provide high expert knowledge and skill to ensure procurement and supply chain departments benefit from application of best practice and risk management philosophies.
- To make recommendations as to the products and services to purchase in conjunction with clinical and user networks.
- To maintain benefits tracking/contract compliance data basis to ensure levels of savings are implemented and delivered.
- To undertake work related to the procurement of goods and services within category area of responsibility, in an efficient and effective manner, ensuring that all recording procedures undertaken by the post holder, or overseen by the post holder, either manual or electronic, are accurate, that unit recording procedures are followed, that audit trails are clear, and that all information generated in the department is recorded, stored or disposed of according to Trust policy and in accordance with legislation
- To ensure that all Trust systems and records are maintained in an efficient and effective manner in respect of supplier related information and performance management requirements in accordance with Trust policy.
- To collect, collate and analyse information to provide statistical and financial information as requested by the Head of Procurement to support monthly and annual reporting procedures, using spreadsheets, databases etc. manipulating the data in an appropriate manner
- To respond to all stakeholder enquiries appropriately, liaising with internal and external parties, explaining contractual issues, negotiating with suppliers in relation to contract price, delivery dates, product specification, contracted requirements etc.
- To assist with the sourcing of products within category areas of responsibility when requested, using databases and information sources as appropriate, preparing information for the reporting process when appropriate
- To maintain good lines of communication with members of the Trust, stakeholders, suppliers and contractors, explaining contractual issues and statutory regulations related to procurement and supplies to non supplies staff, stakeholders, and relevant others, in a clear and informative manner
- To ensure that the workplace is clean and tidy and that any hazards or risks are either removed, signed or reported appropriately and to ensure that the register of COSHH data is maintained in the unit
- To ensure that Trust policies, procedures, protocols and guidelines are implemented, maintained and observed at all times in the department, informing the Head of Procurement of any discrepancies
- To undertake general administration duties appropriate to this role, for example, sickness reporting, time sheet recording, general office duties etc.
- To ensure that staff are able to work in a safe and conducive working environment ensuring that Health and Safety procedures are adhered to at all times, including the movement of heavy articles, the disposal of clinical or hazardous waste, the movement of drugs etc
- There are occasions when staff agree to take on additional roles which are not specifically part of the main job role
- This job description is not comprehensive but contains the main responsibilities and functions of the post. Other reasonable duties may be required, in accordance with operational need.
Job description
Job responsibilities
- To deliver a strategic procurement service through engagement with all relevant stakeholders to ensure that Trust requirements (appropriate to category areas of responsibility) are processed and transacted in accordance with Trust policy and procedures; through requisitioning and purchase order placement processes, and associated purchase orders are raised in accordance with Trust policy and procedures and that such goods and services ordered are delivered to the right quality, quantity, time and price while working to ensure lowest total acquisition (in-life) costs are achieved to the benefit of the Trust.
- To implement procurement strategy for assigned areas of the strategic plan and ensure that performance management systems are operating effectively to meet governance and achieve goals while ensuring local, regional and national sourcing options are integrated within category management opportunities and key performance objectives are identified and strategies are in place to enable procurement performance to be monitored across the local health economy.
- To ensure all procurement activities operate in full accordance with legal (UK PCR legislation), environment and sustainability requirements.
- Awareness and implementation of opportunities under NHS Supply Chain Government Procurement Service and other strategic sourcing organisations.
- Identification and management of risk throughout national and local procurement initiatives.
- To support the Head of Procurement in the delivery of cost and efficiency savings across the Trust, by analysing current expenditure in specific categories and supporting those categories managed by Category Managers to support the development of procurement strategies while considering the near, mid and longer-term perspectives of the Trust.
- To meet customer requirements by demonstrating best value for money, through compliance with category priorities and contracts, and by actively managing the market place through development of key strategies for supplier and contract management.8. To ensure contract compliance in allocated categories, pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets.
- Coverage of up to £70m non pay spend comprising all commercial spend within the Trust to ensure strategies that deliver value for money and improved services.
- To provide high expert knowledge and skill to ensure procurement and supply chain departments benefit from application of best practice and risk management philosophies.
- To make recommendations as to the products and services to purchase in conjunction with clinical and user networks.
- To maintain benefits tracking/contract compliance data basis to ensure levels of savings are implemented and delivered.
- To undertake work related to the procurement of goods and services within category area of responsibility, in an efficient and effective manner, ensuring that all recording procedures undertaken by the post holder, or overseen by the post holder, either manual or electronic, are accurate, that unit recording procedures are followed, that audit trails are clear, and that all information generated in the department is recorded, stored or disposed of according to Trust policy and in accordance with legislation
- To ensure that all Trust systems and records are maintained in an efficient and effective manner in respect of supplier related information and performance management requirements in accordance with Trust policy.
- To collect, collate and analyse information to provide statistical and financial information as requested by the Head of Procurement to support monthly and annual reporting procedures, using spreadsheets, databases etc. manipulating the data in an appropriate manner
- To respond to all stakeholder enquiries appropriately, liaising with internal and external parties, explaining contractual issues, negotiating with suppliers in relation to contract price, delivery dates, product specification, contracted requirements etc.
- To assist with the sourcing of products within category areas of responsibility when requested, using databases and information sources as appropriate, preparing information for the reporting process when appropriate
- To maintain good lines of communication with members of the Trust, stakeholders, suppliers and contractors, explaining contractual issues and statutory regulations related to procurement and supplies to non supplies staff, stakeholders, and relevant others, in a clear and informative manner
- To ensure that the workplace is clean and tidy and that any hazards or risks are either removed, signed or reported appropriately and to ensure that the register of COSHH data is maintained in the unit
- To ensure that Trust policies, procedures, protocols and guidelines are implemented, maintained and observed at all times in the department, informing the Head of Procurement of any discrepancies
- To undertake general administration duties appropriate to this role, for example, sickness reporting, time sheet recording, general office duties etc.
- To ensure that staff are able to work in a safe and conducive working environment ensuring that Health and Safety procedures are adhered to at all times, including the movement of heavy articles, the disposal of clinical or hazardous waste, the movement of drugs etc
- There are occasions when staff agree to take on additional roles which are not specifically part of the main job role
- This job description is not comprehensive but contains the main responsibilities and functions of the post. Other reasonable duties may be required, in accordance with operational need.
Person Specification
Essentail
Essential
- Degree or equivalent experience
- Recognised advanced computer training courses (advanced Excel/database) and then on-the-job training. Risk assessment/analysis training
- Account management skills training
Desirable
- knowledge of market areas related to specific work categories
- Finance and leasing knowledge
- Persuading and influencing and interpersonal skills
Person Specification
Essentail
Essential
- Degree or equivalent experience
- Recognised advanced computer training courses (advanced Excel/database) and then on-the-job training. Risk assessment/analysis training
- Account management skills training
Desirable
- knowledge of market areas related to specific work categories
- Finance and leasing knowledge
- Persuading and influencing and interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
South Central Ambulance Service NHS Foundation Trust
Address
Flexible work location - Bicester HQ & Homeworking
Bicester
OX26 6HR
Employer's website
https://scasjobs.co.uk/ (Opens in a new tab)
