Job summary
To manage the procurement catalogue and reporting processes to support the Procurement Team with their tactical and strategic activities.
Main duties of the job
To manage the procurement catalogue and reporting processes to support the Procurement Team with their tactical and strategic activities.
To support the administration and operation of core Finance and Procurement computer-based systems (Financial Systems)*
To control and manage the Product data in the Trusts Financial Systems.
To manage and maintain the Trusts online product catalogue.
Providing technical problem-solving support, to assist in the investigate enquiries from Trust users, as required.
To investigate and resolve price, carriage and invoice queries, liaising with Finance and Procurement team, updating the catalogue as required.
To provide data and analysis support to the Procurement team in areas such as: review and evaluate spend, savings and trends using the full range the Procurement applications
To provide and support both regular and ad-hoc reporting requirements.
About us
Diversity makes us interesting... Inclusion is what will make us outstanding.
Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.
Job description
Job responsibilities
- Develop a good working knowledge of the Financial Systems including EFIN, this will include the system methodology, appropriate administrative procedures, an understanding of specialist Procurement terminology and process , as well as the wider context of how the roles integrates with the wider Finance Directorate and the Trust in general.
- Setup and maintain, the Trust core online product catalogue, apply changes where necessary in accordance with the documented procedures, ensuring the accuracy and integrity of all data inputted into the Financial Systems is maintained at all times. Accuracy of data entry is crucial for data integrity as information will be transferred to multiple systems and will be used for patient level costing.
- Update & maintain the catalogue item master data in the correct format from information provided from different sources and agreed with the Procurement team.
- Proactively work with others including the Trusts Distribution, Accounts Payable, Procurement, End Users and Suppliers to support the prompt resolution of issues related to the catalogue.
- Perform data cleansing activities on all parts of the Financial Procurement Systems including close old orders, purging suppliers and items no longer required from master data.
- Provide reporting support to the Procurement team and the wider Trust using available Finance systems.
Job description
Job responsibilities
- Develop a good working knowledge of the Financial Systems including EFIN, this will include the system methodology, appropriate administrative procedures, an understanding of specialist Procurement terminology and process , as well as the wider context of how the roles integrates with the wider Finance Directorate and the Trust in general.
- Setup and maintain, the Trust core online product catalogue, apply changes where necessary in accordance with the documented procedures, ensuring the accuracy and integrity of all data inputted into the Financial Systems is maintained at all times. Accuracy of data entry is crucial for data integrity as information will be transferred to multiple systems and will be used for patient level costing.
- Update & maintain the catalogue item master data in the correct format from information provided from different sources and agreed with the Procurement team.
- Proactively work with others including the Trusts Distribution, Accounts Payable, Procurement, End Users and Suppliers to support the prompt resolution of issues related to the catalogue.
- Perform data cleansing activities on all parts of the Financial Procurement Systems including close old orders, purging suppliers and items no longer required from master data.
- Provide reporting support to the Procurement team and the wider Trust using available Finance systems.
Person Specification
Qualifications
Essential
- Good general education GCSE (or equivalent) or above in Maths and English
- Experience working with Procurement and Finance Systems
Desirable
- Graduate level qualification
- Detailed theoretical knowledge of Purchase to Pay system capabilities, acquired through formal training or equivalent experience
Experience
Essential
- Administration and Procurement Experience
- Basic theoretical knowledge (or demonstrate a willingness to learn) of Procurement processes and practices and ERP system capabilities
Desirable
- Catalogue and data analysis experience
- Detailed knowledge gained through practical experience of Procurement processes and systems
Person Specification
Qualifications
Essential
- Good general education GCSE (or equivalent) or above in Maths and English
- Experience working with Procurement and Finance Systems
Desirable
- Graduate level qualification
- Detailed theoretical knowledge of Purchase to Pay system capabilities, acquired through formal training or equivalent experience
Experience
Essential
- Administration and Procurement Experience
- Basic theoretical knowledge (or demonstrate a willingness to learn) of Procurement processes and practices and ERP system capabilities
Desirable
- Catalogue and data analysis experience
- Detailed knowledge gained through practical experience of Procurement processes and systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
