Vaccination Centre Clinical Administrator
The closing date is 01 February 2026
Job summary
This role will support the administration of the vaccination centre, providing ongoing support for vaccination of staff and patients for COVID-19, Flu, RSV, Pertussis and Travel vaccines. The team are exploring exciting new services all the time and supporting other services across Berkshire, Oxfordshire and Buckinghamshire
This role will involve receiving calls and emails from patients, and other departments within the hospital and satellite sites, screening patient eligibility, creating databases on vaccination activity and stock levels, creating and preparing clinic lists, bookings and arrival management.
The role combines some clinical duties, and the post-holder will be expected to be flexible to support this service. This may involve collecting vaccine stock, re-stocking fridges, cleaning and re-stocking clinical areas and updating noticeboards. The team often deliver vaccines through a roving model and the post holder will be expected accompany the team walking across the hospital site delivering vaccinations and giving advice. We also deliver clinics to satellite sites, and occasionally in patients own homes, so the post holder must have a driving license and access to their own car.
Post holders will also need good IT skills and ability to use multiple Trust systems. Knowledge of MS Excel functions such as basic pivot tables and conditional formatting would be desirable . Attention to detail will be important.
Main duties of the job
- Assist with queries from patients/staff e.g. vaccine availability and eligibility, using the up to date Trust guidelines, escalating to senior staff when appropriate
- Sending relevant communications to staff/patients when needed
- Updating and editing the website with relevant information
- Assist Compiling reports on Trust Vaccination status
- IT support, trouble shooting for IT systems, working with the system providers to improve the service
- Handling and capture of personal data and ensuring its submitted accurately and in a timely manner with all obligations always ensuring confidentially is maintained
- Use of EPR to check admission status and outpatient appointments
- Using own initiative and working to meet targets
- Monitoring staff/patients observation area post vaccination
- Assisting nurses during clinics, roving around the hospital and with administrative duties as required
- Taking payments and creating invoices
About us
Royal Berkshire hospital is rated by CQC as Good. Our values; Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be, and you can join our dedicated and talented staff to make that happen.
The Vaccination has been set up to support staff and patients taccess vaccinations, to help keep our Trust as safe as possible. The team have won awards for patient safety and are recognised for their proactive service and commitment to reducing inequalities in vaccine access.
Details
Date posted
19 January 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
193-7729530COR
Job locations
Royal Berkshire Hospital
London Road
Reading
RG1 5AN
Employer details
Employer name
Royal Berkshire NHS Foundation Trust
Address
Royal Berkshire Hospital
London Road
Reading
RG1 5AN
Employer's website
https://www.royalberkshire.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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