Job summary
The primary role of the Legal Records Assistant requires the professional responsibility to ensuring all services are completed in a timely and accurate manner, meeting the requirements as set out in the Data Protection 1998 and General Data Protection Regulation (GDPR).
The Legal Records Assistant is responsible for providing a high standard of records management services to the Royal Berkshire Hospital and satellite locations.
Working within the criteria of Trust Policy, the Legal Records Assistant will provide primary records management services, ensuring that all requested Health Records are located, retrieved and delivered to the requestor (clinic ward or admin area) within the departmental service level agreement (SLA)
Main duties of the job
The role holder specifically assigned to the legal services department, will be responsible for ensuring their daily allocation of requests are managed accordingly.
The role holder will be part of the legal services team. The legal administrator will ensure daily allocation of record requests, together with record transfers and the return of spent records to the Records Library is completed.
As part of the wider team, the role holder will provide assistance (and will be provided assistance) should there be an unequal allocation of record requests or heavy workloads within their own, or other team members' areas of responsibility. This change in work allocation will be coordinated by the legal administrator; however in their absence, the role holder will be responsible to work fairly within their team to achieve the departmental SLA
About us
Diversity makes us interesting... Inclusion is what will make us outstanding.
Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.
Job description
Job responsibilities
The role holder should ideally be educated to GCSE level or have relevant work experience within an Admin or records management environment.
In addition to the generic Health Records staff Mandatory Training requirements, the role holder is required to undertake relevant training pursuant to the requirements of the role and responsibilities and to deliver the service in a compliant manner to the regulations as set out in DP98 and GDPR.
The role holder will have demonstrable skills in the following areas;
Good communication skills, both verbal and written
High level of integrity and commitment to complete tasks to strict deadlines and to a high degree of accuracy
Self-disciplined and self-motivated
Work on their own initiative and make positive and timely work-based decisions
Work within a team with a positive attitude to meeting departmental goals and its wider objectives
Good organisational skills
A positive, flexible, can-do approach to the changing demands of the service, introduction of new technologies, services and processes.
Develop positive and professional relationships with our customers to provide collaborative working across all workgroups
Have a positive and proactive approach to personal development
Actively work as a part of modernisation programme to help redesign processes to support the implementation of the Digital Hospital Strategy.
Work to develop own knowledge of all tasks completed within the Health Records department and those associated within the Trust.
Job description
Job responsibilities
The role holder should ideally be educated to GCSE level or have relevant work experience within an Admin or records management environment.
In addition to the generic Health Records staff Mandatory Training requirements, the role holder is required to undertake relevant training pursuant to the requirements of the role and responsibilities and to deliver the service in a compliant manner to the regulations as set out in DP98 and GDPR.
The role holder will have demonstrable skills in the following areas;
Good communication skills, both verbal and written
High level of integrity and commitment to complete tasks to strict deadlines and to a high degree of accuracy
Self-disciplined and self-motivated
Work on their own initiative and make positive and timely work-based decisions
Work within a team with a positive attitude to meeting departmental goals and its wider objectives
Good organisational skills
A positive, flexible, can-do approach to the changing demands of the service, introduction of new technologies, services and processes.
Develop positive and professional relationships with our customers to provide collaborative working across all workgroups
Have a positive and proactive approach to personal development
Actively work as a part of modernisation programme to help redesign processes to support the implementation of the Digital Hospital Strategy.
Work to develop own knowledge of all tasks completed within the Health Records department and those associated within the Trust.
Person Specification
Essential
Essential
- Experience of processing records
Essential
Essential
- Experience of administrative / record keeping / data analysis
- Working within a team
Desirable
- Working within an in house (legal) team
- Customer experience
Essential
Essential
- Example of team working
- Example of data inputting
Desirable
- Minimum of 5 GCSE
- Legal work experience
Person Specification
Essential
Essential
- Experience of processing records
Essential
Essential
- Experience of administrative / record keeping / data analysis
- Working within a team
Desirable
- Working within an in house (legal) team
- Customer experience
Essential
Essential
- Example of team working
- Example of data inputting
Desirable
- Minimum of 5 GCSE
- Legal work experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
