Royal Berkshire NHS Foundation Trust

Recruitment Administrator

The closing date is 07 September 2025

Job summary

We are looking for a motivated Recruitment Administrator to join our fast-paced Recruitment Team.

The post holder will:

Deliver an efficient, customer-focused recruitment and administrative service, ensuring candidates are processed effectively and all pre-employment checks (e.g. ID, Right to Work, DBS, professional registration, occupational health, and references) are completed in line with NHS guidance.

Liaise with new starters, managers, Occupational Health, and external organisations to ensure a smooth and timely appointment process while maintaining excellent customer service.

Provide a professional reception and administrative service that reflects positively on the Trust and Workforce Directorate.

Main duties of the job

Conduct accurate pre-employment checks as stated in the NHS Employment Check Standards for all general recruitment candidates.

To progress and chase all pre-employment checks that are outstanding.

To carry out DBS renewals through Atlantic as and when required.

Provide updates to candidates on the progress of their pre-employment checks, answering general enquiries about their recruitment.

Responsible for requesting and obtaining employment references covering a minimum of three years, ensuring compliance with recruitment standards

Enter documents into the TRAC recruitment system and update pre-employment checks as and when required.

Manage and maintain the TRAC communications inbox, ensuring timely action and review of employment references, Occupational Health clearances, and other recruitment-related queries.

To support new and on-going recruitment events, initiatives and projects.

About us

Diversity makes us interesting... Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Date posted

01 September 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

193-7422499CORREC-B

Job locations

Princes House

73a London Road

Reading

RG1 5UZ

Job description

Job responsibilities

Maintain all personal files, including all relevant and necessary information in order for audits to be successfully carried out.

Ensure the Electronic Staff Record system is accurately maintained

To create electronic personal files for new employees

To provide administrative support, including photocopying and maintaining the electronic and paper-based filing systems.

May be asked to take minutes at the Recruitment Team Huddle.

To perform any other duties that ensure a smooth running of the recruitment service as required.

To maintain excellent communications with candidates and promoting a positive image of the Trust at all times.

To main excellent communication with hiring managers on the progress and completion of all requests.

To deal with telephone and e-mail enquiries from all sources in a professional and timely manner.

To receive and welcome visitors to the department.

Job description

Job responsibilities

Maintain all personal files, including all relevant and necessary information in order for audits to be successfully carried out.

Ensure the Electronic Staff Record system is accurately maintained

To create electronic personal files for new employees

To provide administrative support, including photocopying and maintaining the electronic and paper-based filing systems.

May be asked to take minutes at the Recruitment Team Huddle.

To perform any other duties that ensure a smooth running of the recruitment service as required.

To maintain excellent communications with candidates and promoting a positive image of the Trust at all times.

To main excellent communication with hiring managers on the progress and completion of all requests.

To deal with telephone and e-mail enquiries from all sources in a professional and timely manner.

To receive and welcome visitors to the department.

Person Specification

Qualifications

Essential

NVQ3 in Business Administration or equivalent qualification or experience
Able to evidence a general level of education
Must be able to communicate effectively using both verbal and written means of communication

Experience

Essential

Experience of working with confidential, sensitive data
Demonstrates ability to deliver high standard of customer care
Experience of working in a fast-paced, busy administration role
Reception duty experience

Desirable

Knowledge of using ESR or similar database
Pre-employment checking experience

Skills

Essential

Demonstrates attention to detail
Demonstrates good communication and interpersonal skills
Ability to self-manage, referring when appropriate
Act in ways that support equality and value diversity

Person Specification

Qualifications

Essential

NVQ3 in Business Administration or equivalent qualification or experience
Able to evidence a general level of education
Must be able to communicate effectively using both verbal and written means of communication

Experience

Essential

Experience of working with confidential, sensitive data
Demonstrates ability to deliver high standard of customer care
Experience of working in a fast-paced, busy administration role
Reception duty experience

Desirable

Knowledge of using ESR or similar database
Pre-employment checking experience

Skills

Essential

Demonstrates attention to detail
Demonstrates good communication and interpersonal skills
Ability to self-manage, referring when appropriate
Act in ways that support equality and value diversity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Princes House

73a London Road

Reading

RG1 5UZ

Employer's website

https://www.royalberkshire.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Princes House

73a London Road

Reading

RG1 5UZ

Employer's website

https://www.royalberkshire.nhs.uk/ (Opens in a new tab)