Job summary
We are seeking an enthusiastic, motivated individual to join our secretarial team within the Diabetes and Endocrinology service. The role provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. You will provide a comprehensive, efficient and responsive secretarial service to the medical staff and their teams.
To work collaboratively with the clerical, secretarial and clinical teams to provide an accurate and effective secretarial service. The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific secretarial duties.
Main duties of the job
Provide a support service to the Consultants, CNS Nursing Team and Multi-disciplinary team by undertaking a wide range of secretarial duties, under the direction of the Service Coordinator.To maintain the highest standard of confidentiality in line with the Trust code of practice for safeguarding medical information and comply with Data Protection Act, Access to health records Act and related Acts, Health and Safety procedures and Confidentiality.Provide an accurate, high quality and complete secretarial service, filing, audio typing (G2 digital dictation), manuscript or verbal dictation to meet Trust standards.Answer telephone enquiries, taking messages as appropriate and dealing personally with routine enquiries.To provide absence cover for colleagues.Work effectively as a team member working to the Unit's protocols and policies in line with the Trust.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSEs in Maths and English Language Grade C/4 or above or equivalent experience/ qualifications
- OCR II or equivalent experience/ qualifications
- Word processing
- Audio Typing Skills
Desirable
- Qualification in Office Practice
- ECDL
- Any qualification related to a Support Medical Secretarial Post
Experience
Essential
- Relevant Support Secretarial experience
- Previous NHS experience
- Experience of using Microsoft Packages, including word, Excel, Outlook (e-mail and calendars)
- Knowledge and Use of databases
- Experience of using audio systems
Desirable
- Experience of a multi-disciplinary environment
- Experience of using G2 - digital dictation system
Further Training
Essential
- A willingness to undertake further training as required for the role
Desirable
Special Skills
Essential
- Medical Terminology
- Ability to communicate with a range of people including medical staff, other health care professionals, patients and relatives
- Ability to prioritise own Office practice skills A & I workload
- Ability to use own initiative
- Ability to work under pressure
- Team player
Desirable
Person Specification
Qualifications
Essential
- GCSEs in Maths and English Language Grade C/4 or above or equivalent experience/ qualifications
- OCR II or equivalent experience/ qualifications
- Word processing
- Audio Typing Skills
Desirable
- Qualification in Office Practice
- ECDL
- Any qualification related to a Support Medical Secretarial Post
Experience
Essential
- Relevant Support Secretarial experience
- Previous NHS experience
- Experience of using Microsoft Packages, including word, Excel, Outlook (e-mail and calendars)
- Knowledge and Use of databases
- Experience of using audio systems
Desirable
- Experience of a multi-disciplinary environment
- Experience of using G2 - digital dictation system
Further Training
Essential
- A willingness to undertake further training as required for the role
Desirable
Special Skills
Essential
- Medical Terminology
- Ability to communicate with a range of people including medical staff, other health care professionals, patients and relatives
- Ability to prioritise own Office practice skills A & I workload
- Ability to use own initiative
- Ability to work under pressure
- Team player
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
