Job summary
An exciting opportunity has arose to join the Specialised Cancer Services, at Weston Park Hospital, as the Clerical Supervisor.
The Weston Park Cancer Centre is the leading Cancer Centre in the North of England, with its clinicians' providing a non-surgical oncology service to the populations of Barnsley, Chesterfield, Doncaster, Rotherham and Sheffield. As well as patients from further afield.
The admin and clerical service within Weston Park is currently undergoing a cycle of improvement meaning you can also contribute to innovations underway and bring your ideas to the creative improvement space.
Main duties of the job
To ensure that designated clinical services are supported by an efficient and effective administrative system, including clerical, receptionist and data collection.
To line manage all clerical staff in the directorate.
To participate in any service changes or improvement projects.
To ensure data is recorded by the directorate's administrative staff in an accurate and timely fashion in order to support the directorate's core business and ensure an excellent service is provided to patients.
To liaise with nursing staff to plan and co-ordinate chemotherapy activity in WPH daycase unit.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This vacancy is advertised on a fixed term contract basis for a period until 30th June due to the post being part of an organisational change within the Specialised Cancer Services Department. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and the management of organisational change.
Please also note any secondment must first be agreed with your current line manager.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent experience
Desirable
Experience (Previous/current work or any other relevant experience)
Essential
- Relevant experience working within health services in either a secretarial or clerical capacity
- Experience of working with clinical teams
- Knowledge and understanding of clerical and secretarial procedures used within the NHS
Desirable
- Experience of staff management
- Experience of chairing team meetings
- Experience of using Trust information systems (PAS/Lorenzo)
Experience (Previous/current work or any other relevant experience)
Essential
- Ability to lead a team and provide/monitor ongoing workload
- Ability to provide guidance and support in a line management capacity
- Knowledge of medical terminology
- Excellent organisational skills
- Good verbal communication skills
- Good written communication skills including the ability to present information in a clear manner
- Ability to prioritise effectively, including when working to tight deadlines
- Ability to deal effectively with conflict and to minimise its escalation Ability to solve problems
- Competent to interpret basic numerical information
- Ability to keep accurate and appropriate staff records
- Ability to use Microsoft Office packages, including Word & Excel
Desirable
- Ability toproduce brief reports including numerical information
Other Factors
Essential
- Commitment to patient-centred services
- Attention to detail
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent experience
Desirable
Experience (Previous/current work or any other relevant experience)
Essential
- Relevant experience working within health services in either a secretarial or clerical capacity
- Experience of working with clinical teams
- Knowledge and understanding of clerical and secretarial procedures used within the NHS
Desirable
- Experience of staff management
- Experience of chairing team meetings
- Experience of using Trust information systems (PAS/Lorenzo)
Experience (Previous/current work or any other relevant experience)
Essential
- Ability to lead a team and provide/monitor ongoing workload
- Ability to provide guidance and support in a line management capacity
- Knowledge of medical terminology
- Excellent organisational skills
- Good verbal communication skills
- Good written communication skills including the ability to present information in a clear manner
- Ability to prioritise effectively, including when working to tight deadlines
- Ability to deal effectively with conflict and to minimise its escalation Ability to solve problems
- Competent to interpret basic numerical information
- Ability to keep accurate and appropriate staff records
- Ability to use Microsoft Office packages, including Word & Excel
Desirable
- Ability toproduce brief reports including numerical information
Other Factors
Essential
- Commitment to patient-centred services
- Attention to detail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
