Job summary
The department of Haematology is looking to recruit an enthusiastic and well-motivated Thrombotic thrombocytopenic purpura (TTP) MDT Co-coordinator, who will support the successful set up and delivery of the TTP Specialist Centre (STTPC) which sits within a defined geographical catchment area with a network of referring hospitals hosted by Sheffield Teaching Hospitals NHS Foundation Trust. This role sits within the Haematology Department.
This role is integral to the STTPC, which will co-ordinate, support and promote a system wide networked approach to delivery of TTP services. The post holder will be required to work closely with the Clinical Teams to co-ordinate the collection and recording of mandatory data from partner organisations and prepare for, record and disseminate outputs from monthly network MDT meeting.
You will require experience of working in a customer/patient-focused environment, excellent communication and IT skills, along with good organisation and interpersonal skills and have the necessary confidence and competence to work with a wide range of professional staff, internal departments and external organisations.
They will need to be able to work as part of a multi-disciplinary team, as well as demonstrating the ability to work independently as required.
Main duties of the job
. Coordinate the referral process, record and disseminate outcomes from monthly network MDT meeting.
. To develop excellent working relationships and clear communication channels with all staff, both clinical and administrative, across the Network.
. To improve communications across the referral/ treatment pathway to promote a smooth passage for patients
. To support the clinical teams in the coordination of region/network wide education programmes.
. Provide administrative facilitation of the STTPC quarterly meeting, including preparing and circulating agendas and minutes.
. To co-ordinate and maintain robust TTP data collection and validation mechanisms
. To be responsible for the efficient collection and data entry onto the patient tracking database for Outcomes Monitoring Dataset
. To locate all missing data and ensure accuracy when inputting to the TTP database, working with the Clinical Nurse Specialists, Consultant Physicians and the wider TTP network as needed.
. To collate and report data as required, obtaining data from a variety of sources including patient records.
. To support & maintain research registries & databases for TTP
. To be responsible for the provision of timely and accurate information to management and other staff and ensure the production of reports and analysis when required.
. To be responsible for the undertaking of data collection, analysis and reporting and to participate in audits as required.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Sheffield Teaching Hospitals NHS Foundation Trust is one of the UK's busiest and most successful NHS foundation trusts. We provide a full range of local hospital and community services for people in Sheffield, as well as specialist care for patients from further afield. The Trust comprises five of Yorkshire's best known teaching hospitals including the Royal Hallamshire Hospital, the Northern General Hospital and Weston Park Cancer Hospital.
We strive to promote a culture of continuous quality improvement and encourage our staff to innovate and adopt 'best practice' in order to deliver the highest standard of care to our patients. The Northern General Hospital is the home of the City's Accident and Emergency department which is also now one of three adult Major Trauma Centres for the Yorkshire and Humber region.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is for 15 hours (2 days), ideally on a Monday and Tuesday.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is for 15 hours (2 days), ideally on a Monday and Tuesday.
Person Specification
Qualifications
Essential
- NVQ level 4 or equivalent experience
- Good level of general education including pass grades at English language and mathematics at O'level / GCSE (C grade or above / equivalent, eg. NVQ level 2).
- IT Qualification or equivalent experience
Desirable
- Evidence of continuous professional development
- ECDL
- Any further educational qualifications a distinct advantage.
Experience
Essential
- Experience of working for the NHS in a multi-disciplinary patient-centred environment
- Resilience in meeting objectives and deadlines and maintaining a fast pace of work
- Experience of managing projects and working in an office environment
- Working with Clinicians
Desirable
- Knowledge of relevant Trust's policies and ability to ensure compliance
- Experience of working in a Haematology/ oncology setting
- Working knowledge of current and national programmes of work
- Evidence of working towards cancer waiting times targets
Special skills/Aptitudes
Essential
- Proven administrative, organisational skills
- Assertiveness/ negotiation skills
- Experience of data management
- Excellent interpersonal skills and experience of liaising with senior clinical and management staff across organisational boundaries
- A clear understanding of protection of patient's rights and confidentiality in all areas of date handling
- Self motivated
Desirable
- Evidence of change management skills
- Methodical & analytical approach to work
- A clear understanding of NHS cancer waiting time targets
Other Factors
Essential
- Ability to work flexibly as a member of a team
- Enthusiastic proactive attitude towards work
Desirable
- Ability and willingness to learn new skills and to develop self
Further Training
Essential
- Proficient in using Microsoft Office, Professional package (Word, Excel, Access and PowerPoint
- Knowledge of Lorenzo (Patient Administration System) Experience
Desirable
- Working knowledge of Infoflex
- Advanced IT
Person Specification
Qualifications
Essential
- NVQ level 4 or equivalent experience
- Good level of general education including pass grades at English language and mathematics at O'level / GCSE (C grade or above / equivalent, eg. NVQ level 2).
- IT Qualification or equivalent experience
Desirable
- Evidence of continuous professional development
- ECDL
- Any further educational qualifications a distinct advantage.
Experience
Essential
- Experience of working for the NHS in a multi-disciplinary patient-centred environment
- Resilience in meeting objectives and deadlines and maintaining a fast pace of work
- Experience of managing projects and working in an office environment
- Working with Clinicians
Desirable
- Knowledge of relevant Trust's policies and ability to ensure compliance
- Experience of working in a Haematology/ oncology setting
- Working knowledge of current and national programmes of work
- Evidence of working towards cancer waiting times targets
Special skills/Aptitudes
Essential
- Proven administrative, organisational skills
- Assertiveness/ negotiation skills
- Experience of data management
- Excellent interpersonal skills and experience of liaising with senior clinical and management staff across organisational boundaries
- A clear understanding of protection of patient's rights and confidentiality in all areas of date handling
- Self motivated
Desirable
- Evidence of change management skills
- Methodical & analytical approach to work
- A clear understanding of NHS cancer waiting time targets
Other Factors
Essential
- Ability to work flexibly as a member of a team
- Enthusiastic proactive attitude towards work
Desirable
- Ability and willingness to learn new skills and to develop self
Further Training
Essential
- Proficient in using Microsoft Office, Professional package (Word, Excel, Access and PowerPoint
- Knowledge of Lorenzo (Patient Administration System) Experience
Desirable
- Working knowledge of Infoflex
- Advanced IT
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
