Personal Assistant

Job summary

We are looking for a highly organised and proactive Personal Assistant to join our Integrated Community Care Directorate. In this pivotal role, you will provide essential support to our Senior Leadership Team within Active Recovery, ensuring smooth operations while delivering outstanding service to patients, carers, and colleagues.

This is a fantastic opportunity for someone with secretarial or PA experience to contribute to the continuous improvement of our administrative services. The ideal candidate will be adaptable, resourceful, and customer-focused, thriving in a fast-paced environment where no two days are the same.

While prior experience in a healthcare or hospital setting is beneficial, it is not essential. If you are a motivated professional with strong organisational skills, a positive attitude, and a passion for making a difference, we'd love to hear from you.

Join us in a rewarding role where your contributions directly enhance the efficiency and quality of care within our directorate.

Main duties of the job

This is a vital role within our Integrated Community Care Directorate by providing essential support to the Senior Leadership Team. Our roles are diverse, fast-paced, and rewarding, offering the opportunity to make a real difference to patient outcomes. Your day-to-day responsibilities will include:

Prioritise and organise own day-to-day work schedule, completing work within agreed timescales.

Prepare and produce high quality correspondence, minutes, agendas, papers and reports using Microsoft Word and Excel.

Exercise discretion and maintain a high standard of confidentiality, communication and interpersonal skills including telephone enquiries.

Provide outreach secretarial support in the clinical team bases including collection, liaison and distribution of administrative material.

Maintain staff employment records and ensure any changes in an employees' details are included in their personal file.

Organise meetings, interviews and/or training days including venue, equipment, materials, booking places and keeping attendance records.

While previous administration experience would be beneficial, we are primarily seeking individuals with a genuine passion for working in healthcare and a proactive, "can-do" attitude, with strong communication skills to effectively support the Senior Leadership Team.

The successful candidate will join a friendly, supportive, and collaborative team that values the contributions of all staff.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

This vacancy is advertised on a fixed term contract basis for 23 months from the point of commencement in post. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder

Please also note any secondment must first be agreed with your current line manager.