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Sheffield Teaching Hospitals NHS Foundation Trust

Directorate PA/Healthcare Governance

The closing date is 29 June 2025

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Job summary

To provide confidential PA support to the Clinical Governance Lead and also support to the Governance Team. To support incident and risk reporting and the co-ordination of the Healthcare Governance agenda. To provide high quality, comprehensive administration services to the Directorate Healthcare Governance team to ensure robust and efficient processes are in place.

To provide managerial support to services to meet the Healthcare Governance requirements of the organisation, work to minimise risk and improve the quality of care to the people we care for.

Main duties of the job

  • Be responsible for the effective operation of governance admin functions, managing issues efficiently and escalating concerns appropriately.
  • Be proficient in the use of Trust software and clinical systems to support service development.
  • Have a high standard of Microsoft Office skills.
  • Achieve and maintain up to date knowledge of department processes to train and advise staff.
  • Support the implementation of effective systems, processes and risk management arrangements
  • Advise and support Datix reporters and approvers with incident management and assist the Governance team in monitoring of the governance email inbox
  • Support the development and implementation of the Directorate Clinical Governance intranet site
  • Organise meetings as and when required, including virtual, including booking venues, arranging hospitality, co-ordinating workshops and events / preparing agendas / distributing papers and to facilitate meetings where necessary
  • Collection of incident, risk, audit and CQC data including the export of data from Datix reports for both local and directorate services

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Details

Date posted

17 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Full-time

Reference number

190-0492-DIR

Job locations

Northern General Hospital

Sheffield

S5 7AU


Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education & Qualifications

Essential

  • GCSE C/4 or above in Mathematics and English
  • Educated to Diploma Level 4 or NVQ Level 3 plus other additional knowledge/training e.g ECDL or equivalent experience

Desirable

  • Evidence of professional or personal development

Personal Qualities

Essential

  • Willingness to work flexibly to meet service needs
  • Time Management
  • Self-awareness and ability to adapt own approach to build effective working relationships
  • Ability to work both independently and as part of a team
  • Excellent communication, listening and interpersonal

Experience

Essential

  • Experience of working in an administrative setting
  • Ability to undertake basic data analysis and use information to inform decision making
  • Navigate around systems Datix, System One, EDMS and Lorenzo or equivalent
  • Experience of working to and meeting tight deadlines and managing own workload

Desirable

  • Experience of working in an NHS setting

Special Skills/Aptitudes

Essential

  • Ability to undertake basic data analysis and use information to inform decision making
  • Skills working with colleagues at all levels and from all disciplines
  • A working knowledge of clinical governance
  • Diary Management & Organising Meetings
  • Development of standard operating procedures and their application in the workplace
  • Handling clinical/medical records

Desirable

  • Knowledge of business continuity/ MAJAX process
Person Specification

Education & Qualifications

Essential

  • GCSE C/4 or above in Mathematics and English
  • Educated to Diploma Level 4 or NVQ Level 3 plus other additional knowledge/training e.g ECDL or equivalent experience

Desirable

  • Evidence of professional or personal development

Personal Qualities

Essential

  • Willingness to work flexibly to meet service needs
  • Time Management
  • Self-awareness and ability to adapt own approach to build effective working relationships
  • Ability to work both independently and as part of a team
  • Excellent communication, listening and interpersonal

Experience

Essential

  • Experience of working in an administrative setting
  • Ability to undertake basic data analysis and use information to inform decision making
  • Navigate around systems Datix, System One, EDMS and Lorenzo or equivalent
  • Experience of working to and meeting tight deadlines and managing own workload

Desirable

  • Experience of working in an NHS setting

Special Skills/Aptitudes

Essential

  • Ability to undertake basic data analysis and use information to inform decision making
  • Skills working with colleagues at all levels and from all disciplines
  • A working knowledge of clinical governance
  • Diary Management & Organising Meetings
  • Development of standard operating procedures and their application in the workplace
  • Handling clinical/medical records

Desirable

  • Knowledge of business continuity/ MAJAX process

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Northern General Hospital

Sheffield

S5 7AU


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Northern General Hospital

Sheffield

S5 7AU


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Governance Lead

Debbie Shone

debbie.shone@nhs.net

01142714418

Details

Date posted

17 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Full-time

Reference number

190-0492-DIR

Job locations

Northern General Hospital

Sheffield

S5 7AU


Supporting documents

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