Job summary
Clinical Neuroscience is based at the Royal Hallamshire Hospital (RHH) and is the service provider for South Yorkshire, North Derbyshire, North Lincolnshire and North Nottinghamshire servicing a population in excess of 2.2 million. The Neuroscience Directorate includes, Neurosurgery, Paediatric Neurosurgery and Stereotactic Radiosurgery, Neurology, Neuropsychology and Neurophysiology. There are 51 Neurosurgical beds on N Floor and critical care facilities are housed on K floor. Paediatric services are provided at the Sheffield Children's Hospital.
The fundamental goal is to improve the quality of care offered to the neurologically impaired patients so that they can live as productive and independent lives as possible.
The role of Medical Secretary is varied however the core values of the role are to provide a comprehensive and efficient secretarial service to the consultant neurosurgeon team. Ensuring that the neurosurgery theatre lists are fully utilised and that neurosurgery patients are appropriately managed through their care pathways adhering to National Waiting Time targets.
We have 2 vacancies available:
- 1x Permanent, Part time - 18 hrs a week
- 1x Fixed term, Full time - 37.5 hrs a week
Main duties of the job
- Arrange and book theatre lists
- Liaise with the inpatient Service Co-ordinator and Neurosurgery Operational Manager to ensure that sufficient theatre lists are available
- Manage the relevant in-patient waiting list, ensuring adherence to the Trust and National waiting list policies and procedures.
- Arrange hospital admissions for neurosurgery patients. This will include arranging pre-operative assessments and admission dates.
- Ensure that the relevant equipment is available for operative cases, as directed by the consultant.
- Be the first point of contact for queries
- Type patient correspondence and accurately maintain records of patient correspondence.
- Maintain an effective investigation tracking system using the Trust Lorenzo application.
- Take ownership of individual patient pathways and to make sure relevant comments are added to the relevant
- Information Services tracking systems on a regular basis.
- Liaise with the Clinic Support Team regarding outpatient appointments as necessary.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This vacancy is advertised on a fixed term contract basis for a period of 6 months due to the post being recruited as part of a limited term funding within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project's implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
Please note this advertisement is for both permanent and fixed term/secondment opportunities.
Please note this advertisement is for both full time and part time opportunities.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Educated to GCSE level including English and Mathematics at grades C or above or equivalent qualifications/experience.
Desirable
- Educated to A Level standard or equivalent qualifications/experience.
- RSA/OCR stage III (or equivalent qualification/experience) word processing or audio typing
Experience
Essential
- Experience in an administrative/clerical role within the NHS.
- Experience of dealing with patients or members of the public over the telephone.
Desirable
- Experience of working with patient pathways and the 18-week referral to treatment target.
- Experience of managing a waiting list.
- Experience of STH Trust data systems.
- Audio typing experience
- Knowledge of medical terminology
Special Skills/Aptitudes
Essential
- Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
- Excellent communication and organisational skills.
- Assertive and able to work productively with members of staff at all levels.
- Accuracy of spelling and grammar
Desirable
- Methodical approach to work
- Accurate when dealing with data
Further Training
Essential
- Digital dictation/Transcription training
- Clear understanding of patient confidentiality
Desirable
- Awareness of medical records issues e.g. Data Protection.
- Trained in the use of Lorenzo
Other Factors
Essential
- Ability to work efficiently on own initiative and as part of a team.
Person Specification
Qualifications
Essential
- Educated to GCSE level including English and Mathematics at grades C or above or equivalent qualifications/experience.
Desirable
- Educated to A Level standard or equivalent qualifications/experience.
- RSA/OCR stage III (or equivalent qualification/experience) word processing or audio typing
Experience
Essential
- Experience in an administrative/clerical role within the NHS.
- Experience of dealing with patients or members of the public over the telephone.
Desirable
- Experience of working with patient pathways and the 18-week referral to treatment target.
- Experience of managing a waiting list.
- Experience of STH Trust data systems.
- Audio typing experience
- Knowledge of medical terminology
Special Skills/Aptitudes
Essential
- Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
- Excellent communication and organisational skills.
- Assertive and able to work productively with members of staff at all levels.
- Accuracy of spelling and grammar
Desirable
- Methodical approach to work
- Accurate when dealing with data
Further Training
Essential
- Digital dictation/Transcription training
- Clear understanding of patient confidentiality
Desirable
- Awareness of medical records issues e.g. Data Protection.
- Trained in the use of Lorenzo
Other Factors
Essential
- Ability to work efficiently on own initiative and as part of a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
