Job summary
Do you have a background in administrative support? Are you looking for an opportunity to progress and learn more about corporate governance in a high-performing team?
We're looking for a highly-motivated and organised administrator to join our Chief Executive's Office team, where you'll work flexibly to provide business, project and administrative support across a portfolio of corporate meetings and corporate governance business functions that oversee and manage how we operate as an organisation.
Delivering safe, high-quality care across our hospitals and services can only happen through strong corporate governance and ensuring the decisions we take as a Trust have proper oversight, accountability and are in the best interests of our patients.
As part of the Chief Executive's Office team of Business Managers and Personal Assistants, you'll work with our senior leaders and other teams responsible for overseeing the management of the Trust including corporate and strategic development and special projects.
Main duties of the job
Day-to-day, you'll be responsible for supporting the team to deliver the highest standard of secretariat and assisting in a range of administrative tasks to support the portfolio of meetings serviced by the Chief Executive's Office, which includes our Board of Directors and associated Committees. This will involve the preparation of meeting agendas, templates and initial drafts of documents including emails, reports and presentations, in addition to supporting the team with administrative tasks related to specific projects, and research and benchmarking activities.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
We're looking for someone who is passionate about ensuring we meet the highest standards for our patients, has a proven track record in providing administrative or business support who is confident collaborating and communicating with a diverse range of individuals and stakeholders.
While your main base will be at the Royal Hallamshire Hospital site, you may need to travel across our other sites. We're also happy to accommodate some working from home and flexible working arrangements as much as we can.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of 12 months until 30th of September 2026 due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the projects implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of 12 months until 30th of September 2026 due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the projects implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
Person Specification
Education and Qualifications
Essential
- Education to GCSE level with Grade 4 or above in English Language and Mathematics (or equivalent experience)
- NVQ Level 3 in Business Administration (or equivalent experience)
Ability to demonstrate the following experience
Essential
- Experience of working in an administrative role / providing business support
Desirable
- Experience maintaining electronic filing systems
- Experience of responding to both routine and complex queries
- Experience of organising meetings and / or events
Ability to demonstrate the following skills and knowledge
Essential
- Comprehensive IT skills including a good working knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, Teams and Forms
- Good organisational skills - the ability to arrange meetings and diary keeping
Person Specification
Education and Qualifications
Essential
- Education to GCSE level with Grade 4 or above in English Language and Mathematics (or equivalent experience)
- NVQ Level 3 in Business Administration (or equivalent experience)
Ability to demonstrate the following experience
Essential
- Experience of working in an administrative role / providing business support
Desirable
- Experience maintaining electronic filing systems
- Experience of responding to both routine and complex queries
- Experience of organising meetings and / or events
Ability to demonstrate the following skills and knowledge
Essential
- Comprehensive IT skills including a good working knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, Teams and Forms
- Good organisational skills - the ability to arrange meetings and diary keeping
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
