Job summary
The general HR Department is located in the Clock Tower Building of the Northern General Hospital. The service operates opening hours of 8.30am to 5pm Monday to Friday. A flexible working arrangement is available to support service need and work-life balance.
The hours of the job are 37.5 over 5 days although part time working requests will be considered in accordance with service need. There is a requirement for on-site working alongside home working and equipment will be provided.
The role of HR Assistant is to provide a comprehensive and high quality administrative support and typing service across the Business Partner Teams. To provide first level Human Resources advice in respect of Trust policies and procedures, and Agenda for Change terms and conditions of service.
Main duties of the job
An opportunity has arisen to join a fast paced, innovative HR Department at one of the largest leading Teaching Hospital Trusts in the country. The department offers excellent opportunities to develop your HR practice working within a Business Partner model and dealing with a highly diversified workforce spanning both acute and community care settings. You will see the positive impact of your administrative support in the frontline care providers the HR team supports and the excellent patient care ultimately delivered.
Providing administrative support to the HR Business Partner teams in their delivery of a comprehensive HR service to a group of clinical specialties and corporate services. You will develop your HR knowledge through a broad range of varied casework support and provision of advice in the application of HR policies and terms and conditions.
About us
The HR Directorate consists of core Human Resources, Medical Human Resources, Learning and Development and Occupational Health Departments together with management of the Sunshine Day Nurseries. The purpose of the Directorate is to support, advise and train line managers to achieve and maintain a pro-active and engaged workforce that is appropriately resourced and skilled to deliver the Trust's objectives and PROUD values in the most cost-effective way demonstrating value for money.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Qualifications (General education/further and professional) NVQ 3 in Administration or equivalent experience gained in the following areas: -Extensive experience of the full range of Microsoft Office programmes. -Experience of planning and managing complex administration processes within established timeframes. -Proven typing skills. -Minute taking. -Experience of providing advice to customers and problem-solving skills. -Experience of the full range of office duties. -Customer service and reception experience. Typing qualification or equivalent experience of typing. A / I
Desirable
- RSA 2/3 or equivalent qualification.
Experience
Essential
- Significant office / administration experience.
- Experience of dealing with customers/service users.
Desirable
- Experience providing a Human Resources administration services
- Experience of data analysis and report production
Special Skills
Essential
- Excellent IT skills with a particular aptitude for Excel and Word packages, including the ability to create and manipulate spreadsheets.
Values and Behavious
Essential
- Ability to consider HR Service implications of putting patients first in application of HR practice
- Respectful to patients, staff colleagues and all internal and external contacts.
- To be able to demonstrate ownership for own actions and areas of responsibility.
- To be able to demonstrate unity with all colleagues
- To have a proven track record of delivery on objectives.
Person Specification
Qualifications
Essential
- Qualifications (General education/further and professional) NVQ 3 in Administration or equivalent experience gained in the following areas: -Extensive experience of the full range of Microsoft Office programmes. -Experience of planning and managing complex administration processes within established timeframes. -Proven typing skills. -Minute taking. -Experience of providing advice to customers and problem-solving skills. -Experience of the full range of office duties. -Customer service and reception experience. Typing qualification or equivalent experience of typing. A / I
Desirable
- RSA 2/3 or equivalent qualification.
Experience
Essential
- Significant office / administration experience.
- Experience of dealing with customers/service users.
Desirable
- Experience providing a Human Resources administration services
- Experience of data analysis and report production
Special Skills
Essential
- Excellent IT skills with a particular aptitude for Excel and Word packages, including the ability to create and manipulate spreadsheets.
Values and Behavious
Essential
- Ability to consider HR Service implications of putting patients first in application of HR practice
- Respectful to patients, staff colleagues and all internal and external contacts.
- To be able to demonstrate ownership for own actions and areas of responsibility.
- To be able to demonstrate unity with all colleagues
- To have a proven track record of delivery on objectives.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
