Job summary
We're looking for a proactive and motivated person to join our team, to deliver first class personal assistant service to our Chief Finance Officer at Sheffield Teaching Hospitals NHS Foundation Trust.
You must be able to use your own initiative and judgement and enjoy working in a fast paced environment.
The role requires you to have great communication skills and be proficient in using the Microsoft Office suite. You must be resilient and able to react calmly when dealing with multiple tasks that need to be delivered within tight timeframes.
In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.
Applications from candidates wishing to work full-time or part-time will be considered for this vacancy.
Main duties of the job
Day-to-day, you'll be responsible for supporting the Chief Finance Officer and their team providing an efficient, confidential, and comprehensive personal assistant service.
To lead on agreed areas of responsibility to support the effective working of the Finance Directorate on behalf of the Chief Finance Officer. The post holder needs to have the ability to work independently using high levels of discretion and judgement.
The post holder will require effective planning, organisation and communication skills and will be responsible for ensuring pro-active and responsive daily management of diaries, emails, phone calls and other correspondence.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This role will sit within the Chief Executive's Office team. This provides an excellent opportunity to develop your skills and experience as well as excellent opportunities for future progression.
This role will be based at the Clock Tower, Northern General Hospital with a requirement to travel between hospital sites. There will be scope for some homeworking in line with the needs of the service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Five GCSEs at Grade 4 or above including English Language and Mathematics (or equivalent)
- NVQ Level 4 in Business Administration or equivalent experience
Experience
Essential
- Extensive experience of providing personal assistant or senior administrative support at Executive / sub Board Director level
- Demonstrable experience of using Microsoft Outlook for diary and email management
- Demonstrable experience of servicing meetings including preparing agendas, papers, taking minutes, recording and following up actions
Desirable
- Experience in managing highly confidential and sensitive information
- Demonstrable experience of supervision or line management responsibilities
Skills and Knowledge
Essential
- Ability to demonstrate comprehensive IT skills. Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms.
- Ability to demonstrate excellent planning and organisational skills
Person Specification
Education and Qualifications
Essential
- Five GCSEs at Grade 4 or above including English Language and Mathematics (or equivalent)
- NVQ Level 4 in Business Administration or equivalent experience
Experience
Essential
- Extensive experience of providing personal assistant or senior administrative support at Executive / sub Board Director level
- Demonstrable experience of using Microsoft Outlook for diary and email management
- Demonstrable experience of servicing meetings including preparing agendas, papers, taking minutes, recording and following up actions
Desirable
- Experience in managing highly confidential and sensitive information
- Demonstrable experience of supervision or line management responsibilities
Skills and Knowledge
Essential
- Ability to demonstrate comprehensive IT skills. Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms.
- Ability to demonstrate excellent planning and organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
