Job summary
Sheffield Teaching Hospitals NHS Trust has an exciting opportunity for an eRostering System Officer to join its busy Pay and Employee Services department.
The Pay and Employee Services department provides a full range of services to Manager's and over 20,000 Employee's within the Trust, ranging from a full Payroll and Pensions service to managing workforce and Rostering systems including ESR and eRostering - using the Allocate Optima system.
Delivering an eRostering service to over 9,500 employees at present, you will work as part of a busy team and will be able to demonstrate strong organisational skills to ensure effective service delivery.
Candidates must have excellent communication skills, be able to demonstrate the ability to provide training to end users and ideally will have previous experience of working within the NHS delivering eRostering services.
You will work as part of a busy team and will be key in ensuring the Trust can deliver an efficient service in respect of roster aspects.
Main duties of the job
The Trust's strategy is to roll out the eRostering beyond nursing and to other areas of the Clinical Workforce. This has created an additional vacancy within the team to facilitate this roll-out and to enable the team to continue to deliver an excellent business as usual support service for current users.
On a day-to-day basis, you will be responsible for providing support, advice and information on the system to end users with regard to the management of rosters within their departments, along with training new users, whilst ensuring maximum efficiency and compliance to Trust policy. The workload for the eRostering team is managed through a central mailbox, which end users are asked to use and it is the responsibility of the whole team to prioritise and work through the workload as it is received.
The Trust have a number of ongoing initiatives which require the support of the eRostering team, which you will be required to be involved with where required. You will be fundamental in the roll-out of rostering to new areas and be responsible for the building and creation of new rosters, along with providing best practice advice and information to new roster users. You will also be responsible for training all new users on the fundamentals of the roster from creation and best practice, in line with Trust policy and standards.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qaulifications
Essential
- 1st Degree or equivalent qualification or evidence of working towards one or demonstrable recent experience within a relevant field
- High standard of IT skills, demonstrate a working knowledge of Microsoft Office - Word, Excel, PowerPoint
Desirable
- Evidence of professional development in management and leadership
- Teaching/Training Qualification
Further Training
Desirable
- RLDatix Academy courses and Certified Administrator Accreditation
Further Training
Desirable
- RLDatix Academy courses and Certified Administrator Accreditation
Experience
Essential
- Experience of using an electronic rostering system, preferably the Allocate Optima suite
- An understanding of developing and managing rosters
- Evidence of successful inter-professional working
- Demonstrate an understanding of skill mix, shift patterns and Working Time Directive.
- Demonstrate experience of delivering formal training to groups and on a one-to-one basis
Desirable
- Previous demonstrable experience of leading change in and across healthcare or public sector organisations.
- An understanding of safe staffing requirements for Nursing and reporting data
- Knowledge and or experience of ESR
- Understanding of NHS AfC terms and conditions
Special Skills and Aptitudes
Essential
- Excellent organisation skills
- Developed interpersonal skills and ability to communicate at all levels
- Flexible and adaptable - able to manage competing and changing workloads
- Analytical / interpretive skills to be able to collate and analyse complex data for specific reporting purpose
- Ability to engage and motivate others and to use influencing skills to facilitate behavioural change
- Team player
- Ability to work autonomously
Other Factors
Essential
- Multi-site working across the organisation as required.
- Flexible approach to work
Person Specification
Qaulifications
Essential
- 1st Degree or equivalent qualification or evidence of working towards one or demonstrable recent experience within a relevant field
- High standard of IT skills, demonstrate a working knowledge of Microsoft Office - Word, Excel, PowerPoint
Desirable
- Evidence of professional development in management and leadership
- Teaching/Training Qualification
Further Training
Desirable
- RLDatix Academy courses and Certified Administrator Accreditation
Further Training
Desirable
- RLDatix Academy courses and Certified Administrator Accreditation
Experience
Essential
- Experience of using an electronic rostering system, preferably the Allocate Optima suite
- An understanding of developing and managing rosters
- Evidence of successful inter-professional working
- Demonstrate an understanding of skill mix, shift patterns and Working Time Directive.
- Demonstrate experience of delivering formal training to groups and on a one-to-one basis
Desirable
- Previous demonstrable experience of leading change in and across healthcare or public sector organisations.
- An understanding of safe staffing requirements for Nursing and reporting data
- Knowledge and or experience of ESR
- Understanding of NHS AfC terms and conditions
Special Skills and Aptitudes
Essential
- Excellent organisation skills
- Developed interpersonal skills and ability to communicate at all levels
- Flexible and adaptable - able to manage competing and changing workloads
- Analytical / interpretive skills to be able to collate and analyse complex data for specific reporting purpose
- Ability to engage and motivate others and to use influencing skills to facilitate behavioural change
- Team player
- Ability to work autonomously
Other Factors
Essential
- Multi-site working across the organisation as required.
- Flexible approach to work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
