Job summary
An exciting opportunity has arisen within the Histopathology department at Sheffield Children's NHS Foundation Trust to appoint a suitably qualified medical secretary to our dedicated team.
The successful candidate will be self-motivated, enthusiastic and contribute to the continual development and expansion of our progressive pathology service.
The post holder will work in a small team of three secretaries to provide a range of administrative and secretarial support to the Histology department.
The successful candidate will be based in the Histology office, will have effective secretarial and computer skills, together with excellent communication and interpersonal skills. Additionally they should be able to work on their own initiative in prioritising work and meeting deadlines.
Main duties of the job
The post holder will be required to provide a comprehensive secretarial service for a clinical team in the department in accordance with Trust policies and procedures.
The Medical Secretary provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. They will provide a comprehensive, efficient and responsive administration service to the medical staff and their teams.
About us
The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
The Pathology Partnership will provide the best possible service for patients and clinicians; improving health outcomes, delivering quality and efficiency benefits and ensuring a sustainable workforce for the longer term.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
- NVQ level 3 in Business administration or equivalent qualification or experience
Desirable
- ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
Experience
Essential
- Relevant experience of secretarial/ clerical/administration duties.
- Experience of meeting objectives and deadline in a fast-paced environment
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of working in a confidential environment.
Desirable
- Experience with NHS/Healthcare software systems
- Audio typing experience
- Experience working as a Medical Secretary/admin role in healthcare setting.
Skills
Essential
- Working knowledge of Microsoft Office package (word, excel, access etc)
- Effective Communication skills, written and oral
- Strong time management, adaptability to change, and efficient handling of workload priorities.
- Knowledge of office related health and safety standards
- Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills.
- Ability to build relationships, work under pressure, and contribute to a high-quality service.
- Commitment to role.
Person Specification
Qualifications
Essential
- GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
- NVQ level 3 in Business administration or equivalent qualification or experience
Desirable
- ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
Experience
Essential
- Relevant experience of secretarial/ clerical/administration duties.
- Experience of meeting objectives and deadline in a fast-paced environment
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of working in a confidential environment.
Desirable
- Experience with NHS/Healthcare software systems
- Audio typing experience
- Experience working as a Medical Secretary/admin role in healthcare setting.
Skills
Essential
- Working knowledge of Microsoft Office package (word, excel, access etc)
- Effective Communication skills, written and oral
- Strong time management, adaptability to change, and efficient handling of workload priorities.
- Knowledge of office related health and safety standards
- Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills.
- Ability to build relationships, work under pressure, and contribute to a high-quality service.
- Commitment to role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
