Job summary
An exciting opportunity to join the Surgical Services Senior Nursing Team as Personal Assistant (PA) for the Nurse Director and Deputy Nurse Director within Surgical Services.
You should have excellent communication, organisation and administrative skills. The successful candidate will join a team of Care Group PAs supporting the Senior Management team in their day to day duties.
The core purpose of the role is to provide administrative support to the Nurse Director and the Deputy Nurse Director.
Main duties of the job
Provide a comprehensive administrative and secretarial service to the Nurse Director and Deputy Nurse Director.
Be the first point of contact for the Nurse Director. Respond effectively, politely and promptly to all enquiries, displaying excellent communication and interpersonal skills. Take the initiative in providing appropriate responses to enquiries, filtering and redirecting them as appropriate.
Manage the personal requirements of the Nurse Director and Deputy Nurse Director and all functions led from that office.
Prioritise and manage own workload in line with team priorities.
Produce consistently high standard of correspondence.
Manage the diaries and e-mail inboxes of the Nurse Director and Deputy Nurse Director, highlighting key issues in a timely manner.
Reply direct to correspondence or telephone calls as appropriate or draft correspondence on other matters.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the criteria in the person specifications.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the criteria in the person specifications.
Person Specification
Qualifications
Essential
- 5 GCSEs at grade C/Level 4 (or equivalent qualification or experience) including English Language at Grade C/Level 4 or above
- RSA/OCR stage III typewriting or word processing qualification (or equivalent qualification or experience)
- ECDL or equivalent qualification or experience
Desirable
- Secretarial qualification
- NVQ II administration
- NVQ II Information Technology
Experience
Essential
- Extensive relevant secretarial experience including the ability to maintain high secretarial output
- Experience of support senior managers
- Fast, accurate audio and copy typing
- Experience of database and spreadsheet management
- Diary management (electronic and paper versions)
- Taking, producing and circulating minutes
- Maintaining filing systems
Desirable
- Experience of supervising staff
- Experience of working within an acute care setting
- Experience of working within Surgical Services
- Experience of working within the NHS.
Special Skills/Aptitudes
Essential
- Good communications skills (written and verbal)
- Good organisational skills
- Effective team-working skills
- Proactivity
- Ability to prioritise own workload and that of staff below
- Good and proven knowledge of secretarial and administrative procedures
- Good attention to detail
- Good numeracy skills
- Ability to work as part of a multi-disciplinary skills
- Flexible to meet the needs of the service
Other Factors
Essential
- Understanding of issues surrounding patient confidentiality
Desirable
- Knowledge of health service
- Knowledge of Surgical Services
Person Specification
Qualifications
Essential
- 5 GCSEs at grade C/Level 4 (or equivalent qualification or experience) including English Language at Grade C/Level 4 or above
- RSA/OCR stage III typewriting or word processing qualification (or equivalent qualification or experience)
- ECDL or equivalent qualification or experience
Desirable
- Secretarial qualification
- NVQ II administration
- NVQ II Information Technology
Experience
Essential
- Extensive relevant secretarial experience including the ability to maintain high secretarial output
- Experience of support senior managers
- Fast, accurate audio and copy typing
- Experience of database and spreadsheet management
- Diary management (electronic and paper versions)
- Taking, producing and circulating minutes
- Maintaining filing systems
Desirable
- Experience of supervising staff
- Experience of working within an acute care setting
- Experience of working within Surgical Services
- Experience of working within the NHS.
Special Skills/Aptitudes
Essential
- Good communications skills (written and verbal)
- Good organisational skills
- Effective team-working skills
- Proactivity
- Ability to prioritise own workload and that of staff below
- Good and proven knowledge of secretarial and administrative procedures
- Good attention to detail
- Good numeracy skills
- Ability to work as part of a multi-disciplinary skills
- Flexible to meet the needs of the service
Other Factors
Essential
- Understanding of issues surrounding patient confidentiality
Desirable
- Knowledge of health service
- Knowledge of Surgical Services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
