Job summary
Due to the current post holder going on secondment Integrated, Geriatric & Stroke Medicine have a rare and exciting opportunity for an experienced and capable individual to take the next step in their NHS career.
The Ward Clerk Team Leader is an integral part of the IGSM ward team, they will supervise the ward clerk team ensuring the wards are appropriately staffed and that the team are supported to undertake a range of administrative duties to support the running of the ward, under the daily direction of the Nurse in Charge with overall line management from the Deputy Operational Manager.
The ideal candidate will have proven experience of operating NHS systems and haveexcellent organisation and communication skills.
Main duties of the job
To provide day to day leadership to the IGSM band 2 Ward Clerk team.
To always represent IGSM in a professional manner.
To be the first point of contact for Ward Clerks seeking guidance or support with daily tasks.
Implement staff rotas to meet the needs of the service, considering staffing levels, priorities, and last-minute changes/needs.
Provide Ward Clerk Cover to the base wards once Ward Clerk Team have finished for the day, and for sickness and annual leave across all IGSM wards when required.
Development of appropriate training package(s) for new starters, including delegation of training provision to experienced Ward Clerks within the team.
Oversight and responsibility for the maintenance and updating of procedural documentation, directly pertinent to the Ward Clerk team.
Ensure Ward Clerks receive regular on-to-ones, appraisals, mandatory training, and opportunity to sign off job specific competencies, as required.
About us
Sheffield Teaching Hospitals is an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
This vacancy is advertised on a fixed term contract basis for the maximum period of 12 Months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder. Please also note any secondment must first be agreed with your current line manager.
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
This vacancy is advertised on a fixed term contract basis for the maximum period of 12 Months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder. Please also note any secondment must first be agreed with your current line manager.
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education & Qualifications
Essential
- GCSE Maths and English grade C (or equivalent qualification) or recognised equivalent
- NVQ level 3 or equivalent in business administration or demonstrable experience
Desirable
- Short course or demonstrable experience in staff supervision
- IT qualification/ECDL
Experience
Essential
- Previous Ward Clerk Experience within the NHS or other health care setting.
- Experience of training and developing others
Desirable
- Experience of planning, allocating and prioritising a team's workload
Skills & Knowledge
Essential
- Proficient in the use of Microsoft Office Products including Word, Excel and Outlook
- Excellent communication and interpersonal skills
- Ability to communicate with staff at all levels in an appropriate manner
- Excellent organisation /prioritisation skills
Desirable
- Knowledge of Lorenzo and the e-whiteboard
Personal Qualities
Essential
- Diplomacy and tact
- Ability to use own initiative
- Ability to work as part of a team
- Ability to discuss sensitive issues and demonstrate empathy with staff.
- Interest in self-development and actively encouraging the training and development of others
- Willingness to contribute to continuous service improvement
- Willingness to work flexibly to meet the needs of the service.
Desirable
- Awareness of Trust policies and procedures
Values & Proud Behaviours
Essential
- Patients first - please give examples of expected behaviours
- Respectful - please give examples of expected behaviours
- Ownership - please give examples of expected behaviours
- Unity - please give examples of expected behaviours
- Delivery - please give examples of expected behaviours
Person Specification
Education & Qualifications
Essential
- GCSE Maths and English grade C (or equivalent qualification) or recognised equivalent
- NVQ level 3 or equivalent in business administration or demonstrable experience
Desirable
- Short course or demonstrable experience in staff supervision
- IT qualification/ECDL
Experience
Essential
- Previous Ward Clerk Experience within the NHS or other health care setting.
- Experience of training and developing others
Desirable
- Experience of planning, allocating and prioritising a team's workload
Skills & Knowledge
Essential
- Proficient in the use of Microsoft Office Products including Word, Excel and Outlook
- Excellent communication and interpersonal skills
- Ability to communicate with staff at all levels in an appropriate manner
- Excellent organisation /prioritisation skills
Desirable
- Knowledge of Lorenzo and the e-whiteboard
Personal Qualities
Essential
- Diplomacy and tact
- Ability to use own initiative
- Ability to work as part of a team
- Ability to discuss sensitive issues and demonstrate empathy with staff.
- Interest in self-development and actively encouraging the training and development of others
- Willingness to contribute to continuous service improvement
- Willingness to work flexibly to meet the needs of the service.
Desirable
- Awareness of Trust policies and procedures
Values & Proud Behaviours
Essential
- Patients first - please give examples of expected behaviours
- Respectful - please give examples of expected behaviours
- Ownership - please give examples of expected behaviours
- Unity - please give examples of expected behaviours
- Delivery - please give examples of expected behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital & Royal Hallamshire Hospital
Herries Road/Glossop Road, Sheffield
Sheffield
S5 7AU
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
