Job summary
An exciting opportunity is now available within Jessop Wing, Maternity Unit for a Project Support Officer (12-month fixed term) to join the Obstetric, Gynaecology, Neonatal,(OGN), Care Group, working with the Project Manager in a key quality and improvement role.
You will work with individual Maternity and Neonatal teams to provide administrative support for service improvement initiatives across the Directorate and contribute to the delivery of national quality and safety schemes such as Maternity Incentive Scheme (MIS) and Saving Babies Lives v3. This role will include high level coordination across the range improvement work within OGN; advanced analysis of data from a range or sources; and supporting with the design and development of resources.
Main duties of the job
- Assisting the Project Manager and Quadrumvirate on all aspects of the operational function of quality and service improvement projects across the directorate to provide effective delivery of the program of work.
- Effective communication with internal and external stakeholders regarding updates, interventions, sessions, and events.
- Deliver advanced analytical skills in the support of improvement or project work, including the ability to use excel to a high level, produce run charts, statistical process charts, and other statistical techniques with data from a range of sources.
- Work with organisational systems (e.g. electronic patient record) to collate, analyse and present complex information/data.
- Attend Project Management short course to gain insight into project management, documentation and different approaches to able projects to return successful and long standing outcomes.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The Jessop Wing is a purpose-built maternity unit where approximately 5,700 babies are born every year. It is a single site maternity unit part of Sheffield Teaching Hospitals NHS Foundation Trust (STH). The maternity unit is located alongside the Royal Hallamshire Hospital and forms one care group comprising Obstetrics, Gynaecology and Neonatology.
In addition to a 22-bed labour ward, there are 3 postnatal wards and 1 antenatal ward, an admission Triage area, and a High Dependency Unit. One of the postnatal wards specialises in caring for women who have had a caesarean section. The Jessop Wing Community Midwifery Service attend approximately 200 homebirths per year.
The Jessop Wing provides neonatal intensive care and special care for sick and premature babies born in Sheffield and those transferred from other units who require this expertise.
On the ground floor is the Antenatal Clinic and Gynaecology Outpatient Clinic. The Gynaecology Service also includes a ward on G Floor of the Royal Hallamshire Hospital.
The Jessop Wing also has an Assisted Conception Unit for women who require this specialist treatment.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.
Please also note any secondment must first be agreed with your current line manager.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.
Please also note any secondment must first be agreed with your current line manager.
Person Specification
Qualifications
Essential
- Five GCSEs including C grade or above in English and Maths or equivalent experience
- Degree / equivalent level qualification in relevant subject (e.g. Project Management or Business) or demonstrable equivalent experience
- Willingness to attend Project Management short course to support role delivery.
Desirable
- Project or business administration qualification
- Prince 2 / Project Management qualification or other project management training
Experience
Essential
- Evidence of advanced IT literacy (Microsoft Word, Excel, PowerPoint, Publisher)
- Demonstrate ability to problem solve and prioritise workload
- Evidence of delivering service improvement work
- Evidence of report writing and high-level analytical work
- Evidence of collecting, collating, and using patient and staff information to inform improvement work
Desirable
- Experience of developing and designing SharePoint site or information resources
- Experience of healthcare environment
Skills and Knowledge
Essential
- Excellent communication skills both written and verbal
- Understanding of basic principles of data analysis and statistics and recognition of themes and trends from complex data
- Ability to pay attention to detail
- Demonstrate working on own initiative with a proactive nature towards workload
- Ability to appropriately escalate decisions or queries providing full information to line manager in a concise manner
- Methodical and organised approach to work ensure the ability to work accurately under pressure
- Ability to support and develop others
- Evidence of ability to deal effectively and appropriately with people at all levels from a broad range of organisations
- Understand issues relating to equality and diversity and how these impacts on quality and improvement work
- Understanding of confidentiality and data protection
- Ability to work within established procedures and timescales/deadlines
- Ability to work as part of a team and on own initiative as required
Desirable
- Ability to review working methods and procedures and suggest alternative methods of improvement
- Knowledge of current issues within OGN, workforce and NHS
Personal Qualities
Essential
- Proactive approach to own development
- Advanced keyboard skills with high degree of accuracy
Desirable
- Flexibility during periods when the work pattern is unpredictable
Person Specification
Qualifications
Essential
- Five GCSEs including C grade or above in English and Maths or equivalent experience
- Degree / equivalent level qualification in relevant subject (e.g. Project Management or Business) or demonstrable equivalent experience
- Willingness to attend Project Management short course to support role delivery.
Desirable
- Project or business administration qualification
- Prince 2 / Project Management qualification or other project management training
Experience
Essential
- Evidence of advanced IT literacy (Microsoft Word, Excel, PowerPoint, Publisher)
- Demonstrate ability to problem solve and prioritise workload
- Evidence of delivering service improvement work
- Evidence of report writing and high-level analytical work
- Evidence of collecting, collating, and using patient and staff information to inform improvement work
Desirable
- Experience of developing and designing SharePoint site or information resources
- Experience of healthcare environment
Skills and Knowledge
Essential
- Excellent communication skills both written and verbal
- Understanding of basic principles of data analysis and statistics and recognition of themes and trends from complex data
- Ability to pay attention to detail
- Demonstrate working on own initiative with a proactive nature towards workload
- Ability to appropriately escalate decisions or queries providing full information to line manager in a concise manner
- Methodical and organised approach to work ensure the ability to work accurately under pressure
- Ability to support and develop others
- Evidence of ability to deal effectively and appropriately with people at all levels from a broad range of organisations
- Understand issues relating to equality and diversity and how these impacts on quality and improvement work
- Understanding of confidentiality and data protection
- Ability to work within established procedures and timescales/deadlines
- Ability to work as part of a team and on own initiative as required
Desirable
- Ability to review working methods and procedures and suggest alternative methods of improvement
- Knowledge of current issues within OGN, workforce and NHS
Personal Qualities
Essential
- Proactive approach to own development
- Advanced keyboard skills with high degree of accuracy
Desirable
- Flexibility during periods when the work pattern is unpredictable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
