Job summary
We have an exciting opportunity to join the Gastroenterology, Hepatology, Respiratory and Diabetes and Endocrine (GRaDE) Rota Team. We are recruiting to a Rota Coordinator post to provide comprehensive support to our medical staff across Gastroenterology, Hepatology, Respiratory and Diabetes and Endocrine (GRaDE). This is a fast-paced Job in a small supportive team that will give you an opportunity to work with colleagues across a range of specialties.
The role will involve maintaining accurate spreadsheets, managing medical staffing, monitoring clinics, and communicating with colleagues. You will work closely with medical and administration staff in Respiratory Medicine, Diabetes & Endocrine and Gastroenterology & Hepatology.
Main duties of the job
To provide comprehensive support to the Senior Rota Coordinator and medical staff across GRaDE. In particular managing medical staffing on a daily basis as well as working on Lorenzo and manging clinics.
We are looking for an enthusiastic and highly motivated individual to take on this role. The successful candidate will have excellent organisational and communication skills, strong IT skills, a flexible approach to working, administrative experience and the ability to work autonomously.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- GCSE (or equivalent) in English and Mathematics, at grade C/4 or above
- NVQ Level 3 in Business Administration or demonstrable experience
- ECDL or demonstratable advanced skills and proficiency in the use of Microsoft Office, including a combination of Word, Excel, PowerPoint and Teams
Experience
Essential
- Experience in an administrative role within an office environment
- Experience of working with rotas/staff management
- Excellent communication skills including the ability to communicate with staff at all levels
- Experience of databases/spreadsheet management
Desirable
- Experience of working within a complex multi-disciplinary NHS environment and planning healthcare services
Personal Qualities
Essential
- Highly organised and efficient.
- Excellent time management skills
Skills and Knowledge
Essential
- Microsoft Office skills at intermediate level - Word, Excel and Outlook, e.g. demonstrated by short courses or relevant experience
- Excellent organisational skills, along with the ability to prioritise your own varied workload and meet deadlines
- Ability to make quick decisions independently understanding the impacts of these decisions
- Ability to work as part of a team, yet also have the ability to act on own initiative and to specific instruction
- Able to work under pressure and in a busy environment, whilst remaining calm and polite
- Willingness to work flexible hours to meet the requirements of the service
Desirable
- Ability to identify areas for improvement/development to streamline processes.
- Awareness of STH Trust policies and procedures / knowledge of the Junior Doctor Contract
Person Specification
Education and Qualifications
Essential
- GCSE (or equivalent) in English and Mathematics, at grade C/4 or above
- NVQ Level 3 in Business Administration or demonstrable experience
- ECDL or demonstratable advanced skills and proficiency in the use of Microsoft Office, including a combination of Word, Excel, PowerPoint and Teams
Experience
Essential
- Experience in an administrative role within an office environment
- Experience of working with rotas/staff management
- Excellent communication skills including the ability to communicate with staff at all levels
- Experience of databases/spreadsheet management
Desirable
- Experience of working within a complex multi-disciplinary NHS environment and planning healthcare services
Personal Qualities
Essential
- Highly organised and efficient.
- Excellent time management skills
Skills and Knowledge
Essential
- Microsoft Office skills at intermediate level - Word, Excel and Outlook, e.g. demonstrated by short courses or relevant experience
- Excellent organisational skills, along with the ability to prioritise your own varied workload and meet deadlines
- Ability to make quick decisions independently understanding the impacts of these decisions
- Ability to work as part of a team, yet also have the ability to act on own initiative and to specific instruction
- Able to work under pressure and in a busy environment, whilst remaining calm and polite
- Willingness to work flexible hours to meet the requirements of the service
Desirable
- Ability to identify areas for improvement/development to streamline processes.
- Awareness of STH Trust policies and procedures / knowledge of the Junior Doctor Contract
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
