Job summary
The post holder will provide an efficient secretarial/personal assistant service to the Consultants and their team in respect of NHS work within the Respiratory Medicine Directorate.
The successful candidate will be required to work flexibly with or alongside other medical secretarial staff, consultants and their teams and other teams as required.
The post holder will be the primary point of contact for administrative issues relating to the patients pathway of care.
Main duties of the job
Within the role, the post holder will be required to support the wider team during periods of leave. In addition to general secretarial cover, this is anticipated to include providing comprehensive administrative support and cover to MDT meetings, ensuring the effective management of accurate and timely data to enable clinical decision-making at MDT meetings and onward coordination of patient pathways.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Respiratory Medicine is one of three Directorates within the Gastroenterology, Respiratory and Diabetes and Endoscopy directorate. There are four Specialties within Respiratory Medicine; Adult Cystic Fibrosis, Chest Medicine, Pulmonary Vascular Disease and Respiratory Physiology (Pulmonary Function Unit).
Respiratory Medicine is a tertiary centre and as such has a regional Adult Cystic Fibrosis service and is home to the UK's largest Pulmonary Hypertension service in the Pulmonary Vascular Disease Unit at the Royal Hallamshire Hospital. The Directorate also offers specialist clinics in Lung Disease, Occupational Lung Disease, Severe Asthma, and Bronchiectasis, as well as COPD, Lung Cancer, Pleural, General Respiratory and TB clinics. Central to the delivery of effective patient care is the ability to provide lung function testing, which is carried out by the Pulmonary Function Unit (PFU) at Northern General Hospital. PFU also offers a physiology-led diagnostic testing and onward treatment for Obstructive Sleep Apnoea and other sleep disorders.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Special Skills
Essential
- Excellent verbal and written communication skills
- Communicate effectively with colleagues and patients
- Supportive team player
- Ability to work using own initiative
- Ability to organise and prioritise own workload, to meet varying deadlines
- Can complete emails, reports & tables using computerised technology from information collected
- Able to adapt to new working practices and suggest change to improve existing systems and processes
- Ability to work accurately and precisely whilst maintaining a fast pace
Experience
Essential
- High level of IT skills with MS Office (including excel, PowerPoint, Word) and Outlook (or similar application)
- Competent in the use of Medical Terminology
- Demonstrable experience in the day to day use of spreadsheets and databases
- Excellent customer service skills
- Experience in managing highly confidential and sensitive material
Desirable
- Experience in the use of Lorenzo/Infoflex/Digital dictation
- Experience in a relevant NHS role e.g. medical secretarial experience
- Advanced keyboard skills, including copy and audio typing, with a high degree of speed and accuracy
Qualifications
Essential
- 5 GCSEs Grade C/4 or above including English and Maths or equivalent experience
- OCR/ RSA III or equivalent word processing
Desirable
- Specific medical secretarial qualifications
- ECDL or NVQ L11IT
- OCR/ RSA II Medical Audio transcription qualification
Further Training
Desirable
- To undertake training as identified as necessary for the job role
Other Factors
Essential
- Able to work across RHH and NGH sites.
- To be able to access and utilise lifts on a regular basis and move trolleys with notes both internally and externally between hospital departments.
- Use own equipment responsibly.
- Frequent sitting at a keyboard
- Demonstrates an awareness of the importance of prompt timekeeping and good attendance at the workplace
Desirable
- Demonstrates behaviour consistent with the Trust Values and Behaviours
Person Specification
Special Skills
Essential
- Excellent verbal and written communication skills
- Communicate effectively with colleagues and patients
- Supportive team player
- Ability to work using own initiative
- Ability to organise and prioritise own workload, to meet varying deadlines
- Can complete emails, reports & tables using computerised technology from information collected
- Able to adapt to new working practices and suggest change to improve existing systems and processes
- Ability to work accurately and precisely whilst maintaining a fast pace
Experience
Essential
- High level of IT skills with MS Office (including excel, PowerPoint, Word) and Outlook (or similar application)
- Competent in the use of Medical Terminology
- Demonstrable experience in the day to day use of spreadsheets and databases
- Excellent customer service skills
- Experience in managing highly confidential and sensitive material
Desirable
- Experience in the use of Lorenzo/Infoflex/Digital dictation
- Experience in a relevant NHS role e.g. medical secretarial experience
- Advanced keyboard skills, including copy and audio typing, with a high degree of speed and accuracy
Qualifications
Essential
- 5 GCSEs Grade C/4 or above including English and Maths or equivalent experience
- OCR/ RSA III or equivalent word processing
Desirable
- Specific medical secretarial qualifications
- ECDL or NVQ L11IT
- OCR/ RSA II Medical Audio transcription qualification
Further Training
Desirable
- To undertake training as identified as necessary for the job role
Other Factors
Essential
- Able to work across RHH and NGH sites.
- To be able to access and utilise lifts on a regular basis and move trolleys with notes both internally and externally between hospital departments.
- Use own equipment responsibly.
- Frequent sitting at a keyboard
- Demonstrates an awareness of the importance of prompt timekeeping and good attendance at the workplace
Desirable
- Demonstrates behaviour consistent with the Trust Values and Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
