Inventory Management (S4S) System Administrator

Job summary

To assist in maintaining the timely and effective functioning of the Inventory Management System underpinning the client Trust's business operations.

To provide first line support, providing assistance to Service users of the Inventory Management System by providing advice, support, incidence resolution and/or training solutions or invoking incident escalation actions as relevant.

To undertake standardised client processes and procedures on the relevant daily, weekly, monthly or annual cycle. To support the production of timely system reports which support business operations and ensure effective and relevant distribution.

This role works to assist the Inventory Management team with the coordination of the Inventory Management activities, in relation to the Product element of the Scan4Safety remit. With the goal of getting them completed on time and within budget and resource allocated. This will involve expediting, communication, physically checking, making appointments, setting meetings, writing up notes and actions and generally making the team work as smoothly as possible. Ensuring that no tasks are forgotten, missed, or late.

Main duties of the job

Work collaboratively with partners including the Department of Health & Social Care, other Trusts, external IT consultants and suppliers to discuss, gain and share information, and answer queries or questions regarding the Inventory Management programme and its findings. This may relate to patients, procedures, locations, products, staffing, outcomes, costs, etc.

Ensure the transfer of data from client internal and external feeder systems into the Inventory System in a timely manner.

Complete daily reconciliation procedures as required for each area/highlight any areas of anomaly to the Head of Inventory Management.

Work quickly to time pressures and be able to communicate with people at different levels across the Trust.

Liaise and coordinate team meetings, data, reports, marketing, implementation plans and also coordinate the intricate details of each implementation and support the business as usual activities once they are fully live and implemented.

Action requests for user set up/access to the Inventory management System and relevant modules in accordance with authorisation access policy and procedures and relevant guidelines. Ensuring relevant security access is maintained in all circumstances and no potential conflicts occur. Escalate any concerns to the Head of Inventory Management for resolution before action is taken. Undertake required record maintenance to evidence relevant client system access actions.

About us

If you have excellent administrative and communication skills, coupled with outstanding organisational skills and are passionate about digitising the NHS, and are keen to take Sheffield Teaching Hospitals on this challenging but rewarding journey, then you are ideally suited to apply for this post.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.