Job summary
We have two new exciting opportunities in Active Recovery CICS (Community Intermediate Care Service) as an Admin Coordinator.
Active Recovery is a multi- disciplinary team providing clinical support and rehabilitation to patients at home. The focus of the team is to promote admission avoidance into hospital, facilitate early discharge from hospital and to provide an urgent response to patients that may be in crisis at home. Active Recovery is a city-wide service which operates 7 days a week, 365 days per year.
The Post holder will be expected to communicate with a significant cross section of senior staff within STHFT, and external organisations, often dealing with confidential and urgent enquiries and correspondence.Undertake any other duties which may be allocated within the general scope of the post and appropriate to the grade.Infection prevention and control is integral to this post. The post holder should at all times demonstrate effective infection control and hygiene practice, adhering to the Dress Code Policy.
Main duties of the job
You will work closely with the designated Senior Clinician on the hub desk and wider members of the multidisciplinary team to ensure that the service is delivered efficiently and effectively.
For the Front Door Response Team, Discharge to Assess, and Community Referrals, you will manage waiting lists, coordinate live and monitor staff ledgers.
Working on a rota basis ensuring cover is provided Monday to Sunday 8am - 6pm, whilst maintaining a a flexible approach and develop the role according to service need.
To assist the Senior Clinicians in a range of administrative functions as deemed appropriate, that ensures that clinical time is preserved. This may include completion of the tissue viability audit spreadsheet, creating meetings, allocation of incident reports and diary management of the Senior Clinician.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSE level C/4 or above in English and Maths or equivalent
- NVQ qualification or relevant experience in field.
- IT Qualification e.g., RSA/European Computer Driving Licence or equivalent.
- Leadership/Management Qualification
Experience
Essential
- Extensive experience working in the NHS or other large complex organisation.
- Experience of working with Data/Data bases
- Use of Microsoft Office including Word, Excel, PowerPoint
- Experience of leading/managing staff
Skills and Knowledge
Essential
- Experience of working to multiple deadlines
- Experience of proactive involvement in service improvement
- Ability to engage, motivate and positively influence people.
- Excellent communication skills and diplomacy
- Staff development skills
- Change Management skills.
- Ability to use own initiative work
- Effective interpersonal and negotiation skills
- Ability to prioritise multiple tasks in order or urgency.
- Problem Solving Skills
Knowledge
Essential
- Understanding of administrative processes and procedures
- Basic understanding of patient access policies and pathways
Person Specification
Qualifications
Essential
- GCSE level C/4 or above in English and Maths or equivalent
- NVQ qualification or relevant experience in field.
- IT Qualification e.g., RSA/European Computer Driving Licence or equivalent.
- Leadership/Management Qualification
Experience
Essential
- Extensive experience working in the NHS or other large complex organisation.
- Experience of working with Data/Data bases
- Use of Microsoft Office including Word, Excel, PowerPoint
- Experience of leading/managing staff
Skills and Knowledge
Essential
- Experience of working to multiple deadlines
- Experience of proactive involvement in service improvement
- Ability to engage, motivate and positively influence people.
- Excellent communication skills and diplomacy
- Staff development skills
- Change Management skills.
- Ability to use own initiative work
- Effective interpersonal and negotiation skills
- Ability to prioritise multiple tasks in order or urgency.
- Problem Solving Skills
Knowledge
Essential
- Understanding of administrative processes and procedures
- Basic understanding of patient access policies and pathways
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
