Job summary
This is an exciting opportunity for a well-organised and enthusiastic individual to join the Neurosciences Directorate in the 12 month fixed-term role of Neurosciences Directorate Rota Co-ordinator. The post-holder will play a vital role in the day-to-day running of the Directorate by ensuring that clear and robust medical rotas are created, disseminated and maintained.
We are looking for a candidate with demonstrable administrative and/or clerical experience with excellent communication skills, well-developed organisational skills, and a willingness to proactively shape the direction of the role.
Main duties of the job
The main duty of the post-holder will be develop and maintain electronic medical rotas for all grades of staff across the Neurosciences Directorate, including consultants and other career-grade medical staff, junior doctors in training, as well as doctors outside training.
This will involve working with Training Programme Directors (TPDs) and lead clinicians to plan, deliver, and disseminate safe, accurate and efficient clinical rotas through the appropriate deployment of clinical staff, as well as maintaining an oversight of planned and unplanned absences.
This vacancy is advertised on a fixed term contract basis for a period of twelve months due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project's implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
About us
The Neurosciences directorate is based at the Royal Hallamshire Hospital (RHH) and is the service provider for South Yorkshire, North Derbyshire, North Lincolnshire and North Nottinghamshire. We serve a population in excess of 2.2 million people.
We are a leading specialist centre offering a full range of neuroscience services, including pioneering new medical and surgical treatments for disorders, diseases and conditions affecting any area of the central nervous system, including brain and spine.
The Neurosciences directorate includes Neurosurgery, Neurology, Hyper Acute Stroke Neuropsychotherapy, Neurophysiology, Neurosurgery and Stereotactic Radiosurgery.
Our fundamental goal is to improve the quality of care offered to neurologically impaired patients in order that they can live the most productive and independent lives possible.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSE standard of education including English and mathematics at grades 4/C or above (or equivalent).
- NVQ level 4 or equivalent qualification or NVQ level 3 plus demonstrable relevant experience equivalent to level 4.
Desirable
- I.T. qualifications (e.g. NVQ level 2 or above or EDCL)
Experience
Essential
- Extensive experience in an office environment.
- Administration experience.
- Demonstrable track record achieving deadlines and targets.
- Comprehensive understanding of procedures and policies for using and maintaining databases.
- Evidence of developing and maintaining effective working relationships with a variety of professionals and service users/customers.
- Evidence of developing and maintaining effective working relationships with healthcare professionals, medical and administrative staff.
- Experience using databases to manage information as well as share and analyse data.
- Excellent analytical skills and experience of data management e.g. data analysis, interpretation of results and basic statistics.
- Report writing/presentation skills
- An awareness of the challenges currently facing the NHS.
Desirable
- Extensive experience working for the NHS.
- Demonstrable leadership experience.
- Knowledge of the Directorate.
- Experience of managing rotas / timetables.
- Experience organising clinical services.
- Demonstrable track record working with healthcare targets, especially the 18-week RTTP.
- Experience communicating directly with service users/customers, both face-to-face and over the 'phone.
- Experience using Lorenzo or a similar patient administration system.
- Experience communicating directly with patients, carers and relatives, both face-to-face and over the 'phone.
- Familiarity with out-patient and in-patient ward areas.
- Previous supervisory experience.
- Experience of training others.
Further Training
Desirable
- Experience of teaching or training small groups.
- Database design skills.
- Able to program in VBA and/or SQL
Special Skills/Aptitudes
Essential
- Excellent written and verbal communication skills.
- Excellent interpersonal skills encompassing both teamwork and customer service.
- Highly developed organisational skills including the ability to multitask.
- Ability to prioritise one's own workload and that of others.
- Ability to work under pressure in a fast-paced environment.
- An eye for detail whilst maintaining an active appreciation of the bigger picture.
- Ability to solve problems and respond to issues as they arise.
- Excellent standard of I.T. literacy and keyboard skills including the use of Microsoft Office software packages.
- Familiar with hosting meetings via Microsoft Teams or similar software.
- Flexible approach to work.
- A positive, polite and professional attitude to meet service needs.
- Working knowledge of confidentiality, related legislation and codes of practice.
Desirable
- Knowledge of STH waiting list policies including out-patient and in-patient targets.
- Demonstrable leadership qualities.
- Awareness of STH Trust policies and procedures.
- An understanding of clinical governance.
Other Factors
Essential
- Willingness and ability to travel to other hospital sites when required.
Person Specification
Qualifications
Essential
- GCSE standard of education including English and mathematics at grades 4/C or above (or equivalent).
- NVQ level 4 or equivalent qualification or NVQ level 3 plus demonstrable relevant experience equivalent to level 4.
Desirable
- I.T. qualifications (e.g. NVQ level 2 or above or EDCL)
Experience
Essential
- Extensive experience in an office environment.
- Administration experience.
- Demonstrable track record achieving deadlines and targets.
- Comprehensive understanding of procedures and policies for using and maintaining databases.
- Evidence of developing and maintaining effective working relationships with a variety of professionals and service users/customers.
- Evidence of developing and maintaining effective working relationships with healthcare professionals, medical and administrative staff.
- Experience using databases to manage information as well as share and analyse data.
- Excellent analytical skills and experience of data management e.g. data analysis, interpretation of results and basic statistics.
- Report writing/presentation skills
- An awareness of the challenges currently facing the NHS.
Desirable
- Extensive experience working for the NHS.
- Demonstrable leadership experience.
- Knowledge of the Directorate.
- Experience of managing rotas / timetables.
- Experience organising clinical services.
- Demonstrable track record working with healthcare targets, especially the 18-week RTTP.
- Experience communicating directly with service users/customers, both face-to-face and over the 'phone.
- Experience using Lorenzo or a similar patient administration system.
- Experience communicating directly with patients, carers and relatives, both face-to-face and over the 'phone.
- Familiarity with out-patient and in-patient ward areas.
- Previous supervisory experience.
- Experience of training others.
Further Training
Desirable
- Experience of teaching or training small groups.
- Database design skills.
- Able to program in VBA and/or SQL
Special Skills/Aptitudes
Essential
- Excellent written and verbal communication skills.
- Excellent interpersonal skills encompassing both teamwork and customer service.
- Highly developed organisational skills including the ability to multitask.
- Ability to prioritise one's own workload and that of others.
- Ability to work under pressure in a fast-paced environment.
- An eye for detail whilst maintaining an active appreciation of the bigger picture.
- Ability to solve problems and respond to issues as they arise.
- Excellent standard of I.T. literacy and keyboard skills including the use of Microsoft Office software packages.
- Familiar with hosting meetings via Microsoft Teams or similar software.
- Flexible approach to work.
- A positive, polite and professional attitude to meet service needs.
- Working knowledge of confidentiality, related legislation and codes of practice.
Desirable
- Knowledge of STH waiting list policies including out-patient and in-patient targets.
- Demonstrable leadership qualities.
- Awareness of STH Trust policies and procedures.
- An understanding of clinical governance.
Other Factors
Essential
- Willingness and ability to travel to other hospital sites when required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
