Job summary
We have an exciting opportunity to join the GRaDE Rota Team, we are recruiting to a Senior Rota Coordinator post to provide comprehensive support to our medical staff across Gastroenterology, Hepatology, Respiratory and Diabetes and Endocrine (GRaDE). This is a fast-paced Job in a small supportive team that will give you an opportunity to work with colleagues across a range of specialties.
The role will involve maintaining accurate spreadsheets, managing medical staffing, monitoring clinics, and communicating with colleagues. You will work closely with medical and administration staff in Respiratory Medicine, Diabetes & Endocrine and Gastroenterology & Hepatology.
Main duties of the job
To provide comprehensive rota management to themedical staff across GRaDE. In particular managing medical staffing on a daily basis as well as working on Lorenzo and manging clinics.
We are looking for an enthusiastic and highly motivated individual to take on this role. The successful candidate will have excellent organisational and communication skills, strong IT skills, a flexible approach to working, administrative experience and the ability to work autonomously.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent qualification or demonstrable equivalent level of experience
Desirable
- Has or is working towards a relevant vocational management and leadership qualifications or training courses
Experience
Essential
- Extensive A&C experience at AfC Band 4, or equivalent
- Experience of developing and maintaining effective working relationships with healthcare professional, medical and administrative staff
- Excellent communication skills including the ability to communicate with staff at all levels
- Knowledge / experience of working with medical terminology
- Development and maintenance of Rotas
- Experience of working within a complex multi-disciplinary NHS environment and planning healthcare services
- Experience of managing information, sharing, and analysing data
- Staff management, including training
- Balancing service demand & capacity
- Experience of developing efficient administrative processes
- Excellent IT skills including the use of Microsoft Office: Word, Excel, PowerPoint, Teams etc.
Desirable
- Understanding of NHS services
Further Training
Essential
- Evidence of vocational management training
Desirable
- Further leadership training e.g ILM series
Skills / Aptitudes
Essential
- Highly developed organisational skills
- Self-motivated, inquisitive, innovative and methodical
- Ability to prioritise work, meet deadlines and work under pressure
- Understanding of financial pressures facing the NHS and the need to manage all resources effectively
- Leadership skills
- Ability to demonstrate flexible approach
- Ability to problem-solve, including the ability to respond to sudden unexpected demands on a regular basis
Desirable
- An understanding of clinical governance
- Awareness of STH Trust policies and procedures
- Conducted staff appraisals
- Experience of using Datix system including investigation of clerical incidents
- In depth knowledge of GRaDE care Group
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent qualification or demonstrable equivalent level of experience
Desirable
- Has or is working towards a relevant vocational management and leadership qualifications or training courses
Experience
Essential
- Extensive A&C experience at AfC Band 4, or equivalent
- Experience of developing and maintaining effective working relationships with healthcare professional, medical and administrative staff
- Excellent communication skills including the ability to communicate with staff at all levels
- Knowledge / experience of working with medical terminology
- Development and maintenance of Rotas
- Experience of working within a complex multi-disciplinary NHS environment and planning healthcare services
- Experience of managing information, sharing, and analysing data
- Staff management, including training
- Balancing service demand & capacity
- Experience of developing efficient administrative processes
- Excellent IT skills including the use of Microsoft Office: Word, Excel, PowerPoint, Teams etc.
Desirable
- Understanding of NHS services
Further Training
Essential
- Evidence of vocational management training
Desirable
- Further leadership training e.g ILM series
Skills / Aptitudes
Essential
- Highly developed organisational skills
- Self-motivated, inquisitive, innovative and methodical
- Ability to prioritise work, meet deadlines and work under pressure
- Understanding of financial pressures facing the NHS and the need to manage all resources effectively
- Leadership skills
- Ability to demonstrate flexible approach
- Ability to problem-solve, including the ability to respond to sudden unexpected demands on a regular basis
Desirable
- An understanding of clinical governance
- Awareness of STH Trust policies and procedures
- Conducted staff appraisals
- Experience of using Datix system including investigation of clerical incidents
- In depth knowledge of GRaDE care Group
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
