Job summary
An exciting opportunity has arisen with the Sheffield GP Collaborative for an Admin Assistant. You will be team player, who is highly motivated, able work on own initiative with excellent communication skills.
The main duty of the role is to provide administrative support to the GPC Matron, Clinical Educator and operational team to enable continuous improvement of the Directorates' administrative service.
The service is looking for someone who can demonstrate effective communication both verbal and written, has a friendly and professional telephone manner and can adopt a flexible approach to working. The successful applicant must be able to work unsupervised, independently and also as part of a team.
You will provide administrative support to the clinical manager and other admin functions within the GP Collaborative.
The post is based at Sheffield GP Centre Collaborative Centre, Helipad, Northern General Hospital.
The hours of this role is during Core working hours
Main duties of the job
- Prioritise and organise own day-to-day work schedule, completing work within agreed timescales
- Prepare and produce high quality correspondence, papers and reports using Microsoft Word, Excel and clinical software
- Exercise discretion and maintain a high standard of confidentiality, communication and interpersonal skills including telephone enquiries
- Provide outreach secretarial support in the clinical team including collection, liaison and distribution of administrative material
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSE level A to C in English or equivalent qualifications / experience
- NVQ III in Administration and Clerical
- OCR Stage III Word Processing or equivalent qualifications / experience
Desirable
- Demonstrate personal development
Experience
Essential
- Extensive experience of working in an admin setting.
- Experience of using Microsoft Office including Outlook, Excel and Word
- Experience of transcribing and minute taking
- Experience of communicating with all levels of professional staff and working within a multi-disciplinary team.
Desirable
- NHS experience
- Experience of handling cash
Further Training
Desirable
Skills and Abilities
Essential
- Excellent interpersonal, communication and team working skills
- Good understanding of confidentiality issues
- Ability to produce high quality documents
- Good organisational skills including prioritising own workload
- Calm approach to changing work situations
- Ability to manage diaries
- Minute taking and able to produce meeting minutes.
Desirable
Other Factors
Essential
- Flexible and reliable approach to working practice
- Positive attitude to tasks and teamwork
- Demonstrate behaviours which is sensitive to the values and needs of others
Person Specification
Qualifications
Essential
- GCSE level A to C in English or equivalent qualifications / experience
- NVQ III in Administration and Clerical
- OCR Stage III Word Processing or equivalent qualifications / experience
Desirable
- Demonstrate personal development
Experience
Essential
- Extensive experience of working in an admin setting.
- Experience of using Microsoft Office including Outlook, Excel and Word
- Experience of transcribing and minute taking
- Experience of communicating with all levels of professional staff and working within a multi-disciplinary team.
Desirable
- NHS experience
- Experience of handling cash
Further Training
Desirable
Skills and Abilities
Essential
- Excellent interpersonal, communication and team working skills
- Good understanding of confidentiality issues
- Ability to produce high quality documents
- Good organisational skills including prioritising own workload
- Calm approach to changing work situations
- Ability to manage diaries
- Minute taking and able to produce meeting minutes.
Desirable
Other Factors
Essential
- Flexible and reliable approach to working practice
- Positive attitude to tasks and teamwork
- Demonstrate behaviours which is sensitive to the values and needs of others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
