Job summary
Are you passionate about making a difference to the NHS, supporting patients by providing a comprehensive Theatre Admin Co-Ordinator role to our Matrons, Lead Practitioners, Theatre Teams and Secretary's?
Do you relish the opportunity to develop yourself and in doing so, help to bring out the best in the team around you?
Do you love to be organised with a high level of attention to detail while also thinking outside the box and not be afraid to challenge the status quo? Do you recognise the importance of representing our values and keen to provide a high level of customer service?
Your answer to these questions is yes, then the position of Theatre Admin Co-Ordinator within Sheffield Teaching Hospital NHS Foundation Trust may be the right position for you.
Main duties of the job
- To understand and be able to carry out all duties of the admin team and be able to backfill when needed.
- To actively contribute to the smooth running and development of the team, sharing, discussing, and implementing new ideas and methods of working.
- To respond to e-mails and phone calls in a professional and helpful manner and role model high standards within the office.
- Work effectively as a team member; prioritising workloads the admin team co-ordinators working with deadlines.
- to escalate any operational or performance concerns to the appropriate person. E-roster System.
- To be a super user for the Directorate: role modelling the functionally of the system.
- To scrutinise the accuracy of the data on the system; and be responsible that accurate information is recorded at point of monthly lock down: adhering to strict payroll deadlines.
- To ensure that electronic filing system and databases are updated and maintained.
- To assist the Matron's and Lead Practitioners in the implementation of the Managing Attendance Policy and Special Leave Policy.
- To be the senior point of contact for the central Trust E-roster team.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSEs (or equivalent experience) at grade C or above in 5 subjects including Maths and English
- ECDL or equivalent IT qualification or demonstrable experience
- NVQ in Business Administration Level 3 or relevant subject or equivalent demonstrable experience
- Completion of range of HR short courses eg: recruitment and selection training, sickness absence management, appraisals training.
Desirable
- A levels or equivalent experience
Experience
Essential
- NHS/public sector experience
- Clerical experience in an office/customer focused environment
- Experience of using the Electronic Staff Record system for HR and payroll purposes
- Developed understanding of Agenda for Change terms and conditions.
Desirable
- Experience of undertaking appraisals
- Supervisory experience
- Creating reports in ESR using Discover and Business Intelligence
- Experience of using E Roster
Person Specification
Qualifications
Essential
- GCSEs (or equivalent experience) at grade C or above in 5 subjects including Maths and English
- ECDL or equivalent IT qualification or demonstrable experience
- NVQ in Business Administration Level 3 or relevant subject or equivalent demonstrable experience
- Completion of range of HR short courses eg: recruitment and selection training, sickness absence management, appraisals training.
Desirable
- A levels or equivalent experience
Experience
Essential
- NHS/public sector experience
- Clerical experience in an office/customer focused environment
- Experience of using the Electronic Staff Record system for HR and payroll purposes
- Developed understanding of Agenda for Change terms and conditions.
Desirable
- Experience of undertaking appraisals
- Supervisory experience
- Creating reports in ESR using Discover and Business Intelligence
- Experience of using E Roster
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
