Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
Main duties of the job
An exciting opportunity is available for a skilled and experienced administrator to join UHS within the Division C Governance team.
The successful candidate will be essential is supporting the division's governance agenda, which promotes safe, effective care and a positive patient experience. You will have excellent attention to detail, strong IT skills and a friendly 'can do' approach.
Division C encompasses a vast number of diverse services including Children's Hospital, Women and Newborn, Radiology, Pathology, Clinical Support Services and Trust outpatients.
The Governance team are central to these services and comprise a small team of 6 who embrace the core trust values, interlinking with the wider Trust and corporate functions, building relationships with staff at all levels and professions.
About us
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Job description
Job responsibilities
Key Responsibilities:
1. To provide administrative support to governance and risk meetings, including preparation of agendas and papers, circulating these in advance, co-ordinating attendance, taking minutes and updating action logs.
2. Provide administrative support to the Governance Managers and governance team.
3. Act as point of contact for the team monitoring and managing the divisional email account and support with the drafting and preparation of documents and correspondence.
4. Use your organisational skills to support the team to ensure that deadlines are met in relations to patient safety investigations, complaints, inquests and safety alerts.
What are we looking for:
A self-driven individual who can work independently using their own initiative, but can also work collaboratively as part of the governance team.
You will care about people and be passionate about putting patients first.
You will have excellent IT and organisational skills with attention to detail. Strong communication skills both verbally and in writing are essential to this role.
You will be experienced in taking minutes, recording and monitoring actions and able to appropriately manage sensitive and confidential information.
Job description
Job responsibilities
Key Responsibilities:
1. To provide administrative support to governance and risk meetings, including preparation of agendas and papers, circulating these in advance, co-ordinating attendance, taking minutes and updating action logs.
2. Provide administrative support to the Governance Managers and governance team.
3. Act as point of contact for the team monitoring and managing the divisional email account and support with the drafting and preparation of documents and correspondence.
4. Use your organisational skills to support the team to ensure that deadlines are met in relations to patient safety investigations, complaints, inquests and safety alerts.
What are we looking for:
A self-driven individual who can work independently using their own initiative, but can also work collaboratively as part of the governance team.
You will care about people and be passionate about putting patients first.
You will have excellent IT and organisational skills with attention to detail. Strong communication skills both verbally and in writing are essential to this role.
You will be experienced in taking minutes, recording and monitoring actions and able to appropriately manage sensitive and confidential information.
Person Specification
Qualifications, knowledge and experience
Essential
- As a minimum, to be educated to GCSE (or equivalent) standard, with an A-C grade in English
- Experience as a secretary or administrative assistant in a customer-focused environment
Desirable
- Previous experience of working in a busy hospital environment Minute taking experience HR or recruitment experience
- Experience of the NHS
Able to demonstrate behaviours that meet the Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications, knowledge and experience
Essential
- As a minimum, to be educated to GCSE (or equivalent) standard, with an A-C grade in English
- Experience as a secretary or administrative assistant in a customer-focused environment
Desirable
- Previous experience of working in a busy hospital environment Minute taking experience HR or recruitment experience
- Experience of the NHS
Able to demonstrate behaviours that meet the Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
