Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
Are you an organised, enthusiastic and motivated administrator looking to build your career within the NHS? We are recruiting a Band 3 Network Administrator to join the brand-new Strategic Network for Critical Care (SNCC), supporting critical care services across the whole of the South East of England.
About the Strategic Network for Critical Care
The SNCC brings together Adult Critical Care and Neonatal Critical Care Operational Delivery Networks (ODNs) across:o Thames Valley & Wessex (TVW)o Kent, Surrey & Sussex (KSS)
Across these areas, the network delivers seven core functions:Service Delivery o Resources o Workforce o Quality o Collaboration o Transformation o Population Health
About the Role
As a Network Administrator, you will work at the heart of our new virtual administrative hub, supporting the delivery of high-quality network operations.You will be:
o Part of a friendly, supportive core admin teamo Line managed by the Network Business Administration Managero Supported day-to-day by the Network Administration Officer
Your responsibilities will include:o Scheduling and organising meetings across the networko Preparing agendas, minutes and reportso Supporting the development of business cases, papers and network documentationo Maintaining efficient administrative systems and processeso Providing general admin support to the wider network team
Work will be shared across the hub based on your skills, experience and development goals.
About us
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Job description
Job responsibilities
About You
Were looking for someone who: Has strong organisational and communication skills Is confident using Microsoft Office and digital systems Enjoys working with others and independently and supporting a busy team Has good attention to detail and a proactive approach Is keen to learn and develop within an NHS environment
1. Provide high quality administrative and project support to the network team.
2. Answer all enquiries from internal and external stakeholders courteously and efficiently, ensuring messages are passed to the relevant people.
3. Arrange meetings or events, liaising with other colleagues as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment, and refreshments. Coordinating papers as required.
4. Organise and prioritise diary appointments, re-arranging, when necessary, to take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments.
5. Ensure meeting agendas and supporting paperwork are circulated to the relevant individuals in good time.
Essential
NVQ Level 3 in Business Admin or equivalent level of experienceLiteracy and numeracy skills demonstrable to GCSE pass level or equivalent standardPrevious experience and knowledge of administrative procedures and setting up new processes.Able to use judgement to make decisions to solve problems/enquiries some of which are non-routine and not straight-forwardKnowledge and experience of secretarial or administrative proceduresTo demonstrate a good understanding of the importance of confidentiality and data protection.
Previous admin experience is essential in this well-established complex network, and understanding of healthcare would be preferred but attitude and willingness to grow are just as important.
Our workplans are developed with commissioners, ICBs and providers to improve outcomes for patients and support sustainable critical care services.
Ability to travel/drive across the South East of England will be essential due to the nature of the network.
Job description
Job responsibilities
About You
Were looking for someone who: Has strong organisational and communication skills Is confident using Microsoft Office and digital systems Enjoys working with others and independently and supporting a busy team Has good attention to detail and a proactive approach Is keen to learn and develop within an NHS environment
1. Provide high quality administrative and project support to the network team.
2. Answer all enquiries from internal and external stakeholders courteously and efficiently, ensuring messages are passed to the relevant people.
3. Arrange meetings or events, liaising with other colleagues as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment, and refreshments. Coordinating papers as required.
4. Organise and prioritise diary appointments, re-arranging, when necessary, to take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments.
5. Ensure meeting agendas and supporting paperwork are circulated to the relevant individuals in good time.
Essential
NVQ Level 3 in Business Admin or equivalent level of experienceLiteracy and numeracy skills demonstrable to GCSE pass level or equivalent standardPrevious experience and knowledge of administrative procedures and setting up new processes.Able to use judgement to make decisions to solve problems/enquiries some of which are non-routine and not straight-forwardKnowledge and experience of secretarial or administrative proceduresTo demonstrate a good understanding of the importance of confidentiality and data protection.
Previous admin experience is essential in this well-established complex network, and understanding of healthcare would be preferred but attitude and willingness to grow are just as important.
Our workplans are developed with commissioners, ICBs and providers to improve outcomes for patients and support sustainable critical care services.
Ability to travel/drive across the South East of England will be essential due to the nature of the network.
Person Specification
Qualifications, knowledge and experience
Essential
- NVQ Level 3 in Business Admin or equivalent level of experience
- Literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard
- Previous experience and knowledge of administrative procedures and setting up new processes.
- Able to use judgement to make decisions to solve problems/enquiries some of which are non-routine and not straight-forward
- Knowledge and experience of secretarial or administrative procedures
- To demonstrate a good understanding of the importance of confidentiality and data protection.
Desirable
- Experience within the NHS
- Previous experience of working in an extremely busy environment
- Knowledge of project management or information analysis
Trust Values
Essential
- Patient First
- Working Together
- Always Improving
Person Specification
Qualifications, knowledge and experience
Essential
- NVQ Level 3 in Business Admin or equivalent level of experience
- Literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard
- Previous experience and knowledge of administrative procedures and setting up new processes.
- Able to use judgement to make decisions to solve problems/enquiries some of which are non-routine and not straight-forward
- Knowledge and experience of secretarial or administrative procedures
- To demonstrate a good understanding of the importance of confidentiality and data protection.
Desirable
- Experience within the NHS
- Previous experience of working in an extremely busy environment
- Knowledge of project management or information analysis
Trust Values
Essential
- Patient First
- Working Together
- Always Improving
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
