Job summary
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
Due to maternity leave of the existing post holder the Major Trauma Centre (MTC) has an exciting opportunity to recruit a part time / fixed term Major Trauma Education coordinator and admin team leader. Secondment will be considered with the existing line managers agreement.
This role is pivotal in coordinating and organising the varied Major Trauma Education, including, but not limited to; UHS Advanced Trauma Life Support (ATLS), Wessex Trauma Network (WTN) European Trauma Course (ETC), numerous WTN paediatric education events. The successful candidate will work closely with the course directors, the Education leads, the MTC and WTN senior leadership teams, with the wider MTC and WTN leads and the MTC office at UHS. The successful candidate will need to possess excellent communication, interpersonal and organisation skills and be IT literate on all MS office systems. The ability to work independently, bring personal motivation, energy and a desire for success to the position is essential.
This role also offers support to the WTN / MTC administrator.
About us
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Job description
Job responsibilities
The successful candidate will work with the course directors and the MTC manager to deliver the Major Trauma education programme. The role involves booking candidates, faculty staff, rooms, equipment and organising catering to ensure the courses run smoothly. Undertaking stock management and ensuring consumables are ordered before the next course. Keeping accurate records of income and expenditure for each course, monitoring carefully the spend against the budget ensuring payments are both received and paid promptly. The post holder must also troubleshoot and problem solve, escalating when required.
The successful candidate will line manage the MTC / WTN Administrator.
Job description
Job responsibilities
The successful candidate will work with the course directors and the MTC manager to deliver the Major Trauma education programme. The role involves booking candidates, faculty staff, rooms, equipment and organising catering to ensure the courses run smoothly. Undertaking stock management and ensuring consumables are ordered before the next course. Keeping accurate records of income and expenditure for each course, monitoring carefully the spend against the budget ensuring payments are both received and paid promptly. The post holder must also troubleshoot and problem solve, escalating when required.
The successful candidate will line manage the MTC / WTN Administrator.
Person Specification
Qualifications, Knowledge & Experience
Essential
- Educated to degree level or possessing an equivalent level of experience, training, and knowledge
- Competent in use of IT systems. Good level of keyboard skills including relevant software packages (Microsoft Office: Word, Excel, Outlook)
- Previous NHS administration experience. Excellent working knowledge of finance / requisition systems and relevant Trust and NHS procedures
- Ability to analyse and interpret performance report information
- Organisational knowledge of admin procedures and working processes
- Ability to work under own initiative
- Proven ability to work to deadlines, prioritise and multitask
- Able to manage fluctuating demands on the post in calm and logical manner
Desirable
- Courses/further study attended to demonstrate evidence of personal development
- Experience of dealing with non-routine and complex problems, progress chasing, resources and staff allocation
- Awareness of health service policy in relation to Trust access targets
- Experience in a supervisory role
- Patient Administration System (for example eCamis, LUNA, CHARTS) trained
- Service Improvement training
- Knowledge of medical terminology
- International Computer Driving Licence (ICDL)
Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications, Knowledge & Experience
Essential
- Educated to degree level or possessing an equivalent level of experience, training, and knowledge
- Competent in use of IT systems. Good level of keyboard skills including relevant software packages (Microsoft Office: Word, Excel, Outlook)
- Previous NHS administration experience. Excellent working knowledge of finance / requisition systems and relevant Trust and NHS procedures
- Ability to analyse and interpret performance report information
- Organisational knowledge of admin procedures and working processes
- Ability to work under own initiative
- Proven ability to work to deadlines, prioritise and multitask
- Able to manage fluctuating demands on the post in calm and logical manner
Desirable
- Courses/further study attended to demonstrate evidence of personal development
- Experience of dealing with non-routine and complex problems, progress chasing, resources and staff allocation
- Awareness of health service policy in relation to Trust access targets
- Experience in a supervisory role
- Patient Administration System (for example eCamis, LUNA, CHARTS) trained
- Service Improvement training
- Knowledge of medical terminology
- International Computer Driving Licence (ICDL)
Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
