Job summary
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
The Learning Disability and Autism and Safeguarding Teams are looking for a enthusiastic individual to join the teams as a shared role business administrator. You will need to be organised, have the ability to manage multiple task and have a understanding of Microsoft Office applications.
The successful candidate will join the teams working onsite at the University Hospital Southampton. Both teams operate Monday to Friday Office hours and work trust wide and support patients all over the hospital footprint.
This role will expose you to some distressing detail at times as both the teams support some of the most vulnerable patients in the hospital and you will as part of team be exposed to this. You will be fully supported in the role and there are a large number of staff support services available if needed.
UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. Development of our staff is central to the delivery of high quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Responsibilities:
The postholder will provide a comprehensive administrative service within their team.
Prepare documentation, communicate with stakeholders, and using Microsoft 365 organise and book meetings on behalf of the Line Manager.
General administrative duties including filing, photocopying, diary management and distribution of mail.
Attend any meetings relevant to the role and take minutes of meetings.
Be proficient in the use of all electronic systems in relation to the role and undertake training as required if new technology / systems are introduced, to ensure competencies are maintained and efficiencies of the administrative processes are maximised.
Experience:
Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
Proficient in all aspects of Microsoft Office.
Administrative and organisational experience.
Job description
Job responsibilities
Responsibilities:
The postholder will provide a comprehensive administrative service within their team.
Prepare documentation, communicate with stakeholders, and using Microsoft 365 organise and book meetings on behalf of the Line Manager.
General administrative duties including filing, photocopying, diary management and distribution of mail.
Attend any meetings relevant to the role and take minutes of meetings.
Be proficient in the use of all electronic systems in relation to the role and undertake training as required if new technology / systems are introduced, to ensure competencies are maintained and efficiencies of the administrative processes are maximised.
Experience:
Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
Proficient in all aspects of Microsoft Office.
Administrative and organisational experience.
Person Specification
Qualifications, Knowledge & Experience
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard
- NVQ Level 3 in Business Admin or equivalent level of experience
- RSA 2 word processing/typing or equivalent experience
- Proficient in all aspects of Microsoft Office
- Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment
- Knowledge of medical terminology
- Administrative and organisational experience
Desirable
- Courses / further study attended to demonstrate evidence of personal development
- Diploma level qualification or equivalent experience
- European Computer Driving Licence (ECDL)
- RSA 3
- Proficient in the use of all hospital computerised patient systems
Values & Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications, Knowledge & Experience
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard
- NVQ Level 3 in Business Admin or equivalent level of experience
- RSA 2 word processing/typing or equivalent experience
- Proficient in all aspects of Microsoft Office
- Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment
- Knowledge of medical terminology
- Administrative and organisational experience
Desirable
- Courses / further study attended to demonstrate evidence of personal development
- Diploma level qualification or equivalent experience
- European Computer Driving Licence (ECDL)
- RSA 3
- Proficient in the use of all hospital computerised patient systems
Values & Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
