Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please note this vacancy is only open to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
Please see below for a detailed job description of the role.
Main duties of the job
The Corporate Affairs team at University Hospital Southampton NHS Foundation Trust (UHS) are searching for an enthusiastic and skilled individual to become a valued member of the corporate governance and risk team. If you are self-motivated, have excellent communication and negotiation skills, and have strong attention to detail, this could be the perfect role for you.
Using these skills, you will be responsible for coordinating the organisation's policy management processes and governance, assisting with the management of the risk register, and providing administrative support to the team. Whilst this is a non-patient-facing role, it is integral to the organisation's ability to provide safe and effective care to our patients, so you will be making a real difference to patients and their loved ones every day.
When applying for this role, you will be applying for the opportunity to work in a supportive environment that is committed to a positive workforce culture, job satisfaction, and a healthy work-life balance. Therefore applications from both full-time and part-time applicants are welcomed and some flexibility around your working pattern and remote working can be considered. Experience in governance and risk is highly desirable however UHS offers fantastic training and development to support you in gaining further experience and skills within your new role, and helping you to achieve the career you are looking for.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
For an overview of the main duties of the role please see the Job Description and Main Responsibilities section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
Using your strong attention to detail you will coordinate and oversee the development and ratification of policies, procedures and guidelines ensuring that these are developed in line with Trust processes and meet the needs of our staff and patients.
- Outstanding communication and negotiation skills will enable you to liaise with members of staff of varying roles and seniority, proactively facilitating regular and timely review of existing documents to meet internal and statutory requirements.
- Your proficiency with Microsoft software and your strong IT skills, alongside your ability to collect and analyse information, will enable you to assist with the management of the risk register by obtaining and inputting updates for risk entries, and preparing reports.
- You will be self-motivated and able to multitask, also providing excellent administrative support to the governance and risk team, including minute-taking and diary/meeting management.
Job description
Job responsibilities
For an overview of the main duties of the role please see the Job Description and Main Responsibilities section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
Using your strong attention to detail you will coordinate and oversee the development and ratification of policies, procedures and guidelines ensuring that these are developed in line with Trust processes and meet the needs of our staff and patients.
- Outstanding communication and negotiation skills will enable you to liaise with members of staff of varying roles and seniority, proactively facilitating regular and timely review of existing documents to meet internal and statutory requirements.
- Your proficiency with Microsoft software and your strong IT skills, alongside your ability to collect and analyse information, will enable you to assist with the management of the risk register by obtaining and inputting updates for risk entries, and preparing reports.
- You will be self-motivated and able to multitask, also providing excellent administrative support to the governance and risk team, including minute-taking and diary/meeting management.
Person Specification
Qualifications training required
Essential
- Educated to NVQ3 / A Level or able to demonstrate an equivalent level of knowledge, skills and experience plus significant knowledge across a range of administrative work procedures including non-routine elements
- 5 GCSE (or equivalent) passes, including English and Maths
Desirable
- Administrative / secretarial qualifications
Previous or relevant experience necessary
Essential
- Previous experience working within quality, risk and/or governance, in an administrative or project support capacity
- Experience of working across professional boundaries, including working with clinical, managerial, and administrative staff and evidencing excellent communication and interpersonal skills
- Extensive experience organising and supporting committees and meetings
- Proven problem-solving ability within administrative and / or project management capacity
- Knowledge delivering service improvements in admin and clerical functions
- Able to use all functions of Microsoft Office to a high standard
- Project management / support experience
Desirable
- Knowledge of policy management
- Knowledge and experience of using a range of trust IT systems
- Project management / support experience
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications training required
Essential
- Educated to NVQ3 / A Level or able to demonstrate an equivalent level of knowledge, skills and experience plus significant knowledge across a range of administrative work procedures including non-routine elements
- 5 GCSE (or equivalent) passes, including English and Maths
Desirable
- Administrative / secretarial qualifications
Previous or relevant experience necessary
Essential
- Previous experience working within quality, risk and/or governance, in an administrative or project support capacity
- Experience of working across professional boundaries, including working with clinical, managerial, and administrative staff and evidencing excellent communication and interpersonal skills
- Extensive experience organising and supporting committees and meetings
- Proven problem-solving ability within administrative and / or project management capacity
- Knowledge delivering service improvements in admin and clerical functions
- Able to use all functions of Microsoft Office to a high standard
- Project management / support experience
Desirable
- Knowledge of policy management
- Knowledge and experience of using a range of trust IT systems
- Project management / support experience
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
