Job summary
We are offering a fantastic opportunity for a self motivated, dynamic and driven person to join our innovative supply services team. We are looking for applicants from either a Pharmacy Technician or procurement background. This advert is linked to our Pharmacy Technician Manager, Logistics post. There is one post which will be filled by the most suitable candidate from either advert. This is a development post with entry level at band 6 progressing to band 7 following competency sign off. Expected timeframe for re-grade is 12 - 18months.The team, consisting of over 30 Pharmacy Support workers and Pharmacy Technicians are responsible for the safe and effective procurement, receipt, distribution and invoicing of all medication for the Trust and several external organisations.As a department we have an outlook that is forward thinking and we are committed to delivering our Trust values. Patients first, working together and always improving - to be better everyday.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
As a band 6 you will have operational responsibility of the purchasing, receipts, and invoicing team within Logistics. Managing and developing the team and looking at service improvement opportunities to streamline workload and introduce service efficiencies.
At band 7 you will have overall responsibility for the provision of an effective and efficient Pharmacy logistics service, ensuring that professional and legal requirements around the procurement and supply and payment of medicines are met and maintained.
You will work with internal and external colleagues and suppliers to ensure that service level agreements and operational partnership arrangements are negotiated and delivered effectively to ensure best value for money for the trust.
WHAT WERE LOOKING FORWe are looking for someone who can demonstrate:
Experience of day-to-day operational management of staff and workload.Experience of managing a procurement serviceSpecialist experience of procurement and contract managementCustomer service experience
Job description
Job responsibilities
As a band 6 you will have operational responsibility of the purchasing, receipts, and invoicing team within Logistics. Managing and developing the team and looking at service improvement opportunities to streamline workload and introduce service efficiencies.
At band 7 you will have overall responsibility for the provision of an effective and efficient Pharmacy logistics service, ensuring that professional and legal requirements around the procurement and supply and payment of medicines are met and maintained.
You will work with internal and external colleagues and suppliers to ensure that service level agreements and operational partnership arrangements are negotiated and delivered effectively to ensure best value for money for the trust.
WHAT WERE LOOKING FORWe are looking for someone who can demonstrate:
Experience of day-to-day operational management of staff and workload.Experience of managing a procurement serviceSpecialist experience of procurement and contract managementCustomer service experience
Person Specification
Trust values
Essential
- Patient First
- Always Improving
- Working Together
Qualifications, knowledge and experience
Essential
- Degree or Chartered Institute of Purchasing and Supply (CIPS) Advanced Diploma or equivalent experience
- Registered with the chartered institute of procurement and supply
- Management qualification or equivalent demonstrable experience of day-to-day operational management of staff and workload
- Extensive knowledge /specialist experience in procurement and contract management
- Experience of staff management/operational workload and workforce supervision
- Recruitment and selection experience
- Competent in the accurate supply and/or procurement of medicines (in hospital or community pharmacy
- Evidence of commitment to relevant ongoing CPD and personal and professional development
- Dealing with and resolving customers/patients' complaints
Desirable
- Experience of leading a team
- Quality/Service improvement Qualification
- Awareness of current professional regulations/issues
- Experience of JAC or similar computer stock control system
- Experience of service development and or design and implementation of audit
- Experience of mentoring/coaching/motivating others
- Experience of ESR and E rostering systems
- Experience of Pharmacy procurement and IT sytems
Skills and competencies
Essential
- Attention to detail
- Communication
- General IT skills
- Microsoft Office skills
- Influencing
- Interpersonal skills
- Adaptability
- Time management
- Prioritisation
- Delegation
- Emotional intelligence
- Leadership
Person Specification
Trust values
Essential
- Patient First
- Always Improving
- Working Together
Qualifications, knowledge and experience
Essential
- Degree or Chartered Institute of Purchasing and Supply (CIPS) Advanced Diploma or equivalent experience
- Registered with the chartered institute of procurement and supply
- Management qualification or equivalent demonstrable experience of day-to-day operational management of staff and workload
- Extensive knowledge /specialist experience in procurement and contract management
- Experience of staff management/operational workload and workforce supervision
- Recruitment and selection experience
- Competent in the accurate supply and/or procurement of medicines (in hospital or community pharmacy
- Evidence of commitment to relevant ongoing CPD and personal and professional development
- Dealing with and resolving customers/patients' complaints
Desirable
- Experience of leading a team
- Quality/Service improvement Qualification
- Awareness of current professional regulations/issues
- Experience of JAC or similar computer stock control system
- Experience of service development and or design and implementation of audit
- Experience of mentoring/coaching/motivating others
- Experience of ESR and E rostering systems
- Experience of Pharmacy procurement and IT sytems
Skills and competencies
Essential
- Attention to detail
- Communication
- General IT skills
- Microsoft Office skills
- Influencing
- Interpersonal skills
- Adaptability
- Time management
- Prioritisation
- Delegation
- Emotional intelligence
- Leadership
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
