Job summary
Would you like a career in health care? Do you enjoy working with multi-professional teams and have the ability to engage with others? Would you be keen to be part of this innovative change for the benefit of patients? Are you a good communicator? Can you influence others? If so, we want you to join us in making the role of the Doctor's Administrative Assistant a success.
This post represents an exciting new opportunity to join the dynamic clinical team in Neurosciences. The role will involve working in partnership with the Advanced Clinical Practitioners, Doctors and administrators in the Neurosciences Care Group. You will be assisting the team with the smooth running of ward rounds, as well as coordinating patient care and helping to audit and evaluate ward services.
The successful applicants will provide high quality patient care working closely with the ward based team providing support through administration provision, ensuring that the admission, in-patient time and discharge of patients runs in a smooth and timely manner
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
WHAT YOULL DO
The main purpose of this role is to work closely with the medical team/Advanced Clinical Practitioners and facilitate administrative tasks in the ward environment. This includes ensuring all patient information is up to date and transcribed appropriately on the doctor's work list, and to pre-populate the e-discharge summaries.
WHAT WERE LOOKING FOR
We are looking for a competent, self-motivated and professional individual. A s a flexible team player you will have excellent communication skills and a strong ability to work accurately to tight deadlines. NHS experience is desirable but not essential.
You will need to have excellent attention to detail, ideally some medical terminology knowledge experience and experience in a busy demanding medical environment. You will need to be able to communicate with staff at all levels to ensure information and data quality meets their needs.
Job description
Job responsibilities
WHAT YOULL DO
The main purpose of this role is to work closely with the medical team/Advanced Clinical Practitioners and facilitate administrative tasks in the ward environment. This includes ensuring all patient information is up to date and transcribed appropriately on the doctor's work list, and to pre-populate the e-discharge summaries.
WHAT WERE LOOKING FOR
We are looking for a competent, self-motivated and professional individual. A s a flexible team player you will have excellent communication skills and a strong ability to work accurately to tight deadlines. NHS experience is desirable but not essential.
You will need to have excellent attention to detail, ideally some medical terminology knowledge experience and experience in a busy demanding medical environment. You will need to be able to communicate with staff at all levels to ensure information and data quality meets their needs.
Person Specification
Qualifications, Kowledge and expirence
Essential
- NVQ 3 In Business Administration or equivalent relevant experience
- RSA 2 word processing / typing or equivalent experience
- Knowledge of basic medical terminology
- Experience in a busy and demanding medical environment
- Experience of working under high pressure and to deadlines
- Admin experience within a customer focused environment
Desirable
- e-Camis Trained
- Knowledge of Doctors Work List, Edocs, PACs, eQuest.
- Expirence working in the NHS with associated IT systems
Values and Behaviour
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications, Kowledge and expirence
Essential
- NVQ 3 In Business Administration or equivalent relevant experience
- RSA 2 word processing / typing or equivalent experience
- Knowledge of basic medical terminology
- Experience in a busy and demanding medical environment
- Experience of working under high pressure and to deadlines
- Admin experience within a customer focused environment
Desirable
- e-Camis Trained
- Knowledge of Doctors Work List, Edocs, PACs, eQuest.
- Expirence working in the NHS with associated IT systems
Values and Behaviour
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
