Job summary
Medical Workforce has an exciting opportunity available for an individual who would like to gain experience within a niche environment. This is a substantive, full-time 37.5 hours per week position, Monday to Friday during core hours.
The ideal candidate should have experience working in a complex administrative environment, utilizing Microsoft Office, and with a significant background in establishing systems and processes. Additionally, they should be experienced in gathering and analyzing complex data using Excel
We are a small but growing, busy, friendly and welcoming team, providing a professional service for Junior Doctor Medical staff at University Hospitals Southampton NHS Foundation Trust. The Medical Workforce Team is responsible for the creation of compliant work schedules for Junior doctors, the setting up and monitoring of Exception Reporting and Medic Rostering on HealthRoster.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on-site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Your Responsibilities What youll do
A key part of this role is to provide administrative support to both the Medical Workforce team and to our customers, to support Junior Doctor medical rostering across the Trust and to support clinical areas in achieving their business objectives through fair, effective management and implementation of relevant contracts. General Duties of the position include:
Ensuring doctors in training understand their duties and rota commitments and that there is appropriate compliant cover by junior doctors at all times.
To support the User account system and set up accounts for all Junior Doctors and Consultant Rota Leads.
Ensure the support of the system management and delivery of a seamless interface between the different systems, e.g. eRota to HealthRoster.
Support investigations and resolutions of all issues that may occur with the different interfaces
What were looking for The ideal applicant will have experience working in a complex administrative environment using Microsoft Office and with considerable experience in setting up systems and processes. In addition to this have experience in gathering and analysing complex data using Excel.
Job description
Job responsibilities
Your Responsibilities What youll do
A key part of this role is to provide administrative support to both the Medical Workforce team and to our customers, to support Junior Doctor medical rostering across the Trust and to support clinical areas in achieving their business objectives through fair, effective management and implementation of relevant contracts. General Duties of the position include:
Ensuring doctors in training understand their duties and rota commitments and that there is appropriate compliant cover by junior doctors at all times.
To support the User account system and set up accounts for all Junior Doctors and Consultant Rota Leads.
Ensure the support of the system management and delivery of a seamless interface between the different systems, e.g. eRota to HealthRoster.
Support investigations and resolutions of all issues that may occur with the different interfaces
What were looking for The ideal applicant will have experience working in a complex administrative environment using Microsoft Office and with considerable experience in setting up systems and processes. In addition to this have experience in gathering and analysing complex data using Excel.
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent relevant experience
knowledge and experience
Essential
- Experience in a complex administrative environment with considerable experience of setting up systems and processes.
- Experience in gathering and analysing complex data using Excel
- Proven experience understanding and producing complex data with considerable experience dealing with end users.
- Up to date on relevant legislation, e.g. employment law and working time regulations.
Desirable
- Previous NHS Experience
- Evidence of advising on NHS conditions of service and Trust policies and procedures.
- Experience of using Electronic Staff Record (ESR)
- Experience of using Allocate software, Healthroster, eRota, eJobPlan
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent relevant experience
knowledge and experience
Essential
- Experience in a complex administrative environment with considerable experience of setting up systems and processes.
- Experience in gathering and analysing complex data using Excel
- Proven experience understanding and producing complex data with considerable experience dealing with end users.
- Up to date on relevant legislation, e.g. employment law and working time regulations.
Desirable
- Previous NHS Experience
- Evidence of advising on NHS conditions of service and Trust policies and procedures.
- Experience of using Electronic Staff Record (ESR)
- Experience of using Allocate software, Healthroster, eRota, eJobPlan
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
