Job summary
We are looking for someone to provide administrative support for clinical trials and research studies while undertaking an 18-month programme of training to work towards a Level 3 in Business Administration
This will consist of Full-time work placement plus attendance on study sessions/days in line with your apprenticeship training programme.
Based in the Clinical Research Coordination Team you will work on a wide range of research studies, providing admin support to our nursing teams and other healthcare professionals while developing a knowledge of the clinical research process in accordance with Good Clinical Practice guidelines.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on-site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Responsibilities
- Assist and support research nurses with the completion of trial paperwork including transcribing/exporting data from medical records/GP Surgery IT systems as required by clinical trial protocols.
- Provide general administrative support including filing, typing, fielding telephone calls, ordering patient notes
- Support the team in preparing documentation for monitoring visits including electronic ordering of medical records, arranging suitable meeting rooms and acting as a liaison when monitors are on-site.
- Undertake patient booking for research visits.
Experience/Skills - As a minimum, to be educated to GCSE standard with a pass in English and Maths at level 4 or above, or equivalent
- Basic skills in Microsoft Office to include Outlook, Teams, Excel, Word
- Good interpersonal and organisational skills and ability to use initiative
- Commitment to completing the L3 apprenticeship training
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated Good by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Responsibilities
- Assist and support research nurses with the completion of trial paperwork including transcribing/exporting data from medical records/GP Surgery IT systems as required by clinical trial protocols.
- Provide general administrative support including filing, typing, fielding telephone calls, ordering patient notes
- Support the team in preparing documentation for monitoring visits including electronic ordering of medical records, arranging suitable meeting rooms and acting as a liaison when monitors are on-site.
- Undertake patient booking for research visits.
Experience/Skills - As a minimum, to be educated to GCSE standard with a pass in English and Maths at level 4 or above, or equivalent
- Basic skills in Microsoft Office to include Outlook, Teams, Excel, Word
- Good interpersonal and organisational skills and ability to use initiative
- Commitment to completing the L3 apprenticeship training
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated Good by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Person Specification
Qualifications / training required
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level 4 or above or equivalent standard
- Proficient keyboard skills
- Commitment to completing the L3 apprenticeship training
- Basic skills in Microsoft Office to include Outlook, Teams, Excel, Word
Previous or relevant experience necessary
Desirable
- Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment.
- Administrative and organisational experience.
- Proficient in the use of all hospital computerised patient systems.
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications / training required
Essential
- Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level 4 or above or equivalent standard
- Proficient keyboard skills
- Commitment to completing the L3 apprenticeship training
- Basic skills in Microsoft Office to include Outlook, Teams, Excel, Word
Previous or relevant experience necessary
Desirable
- Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment.
- Administrative and organisational experience.
- Proficient in the use of all hospital computerised patient systems.
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
