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University Hospital Southampton NHS Trust

Administration Officer and Team Coordinator

Information:

This job is now closed

Job summary

We have an opportunity for the role of a joint Administrator & Multi-disciplinary Team Coordinator at the Southampton General Hospital within our TAVI service which specialises in the catheter based replacement of the aortic valve.Good communication, organisation skills and the ability to prioritise your workload are essential for these roles. You will need to have an accurate and systematic approach to your work.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

About us

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Details

Date posted

26 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Pro rata per annum

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

188-AC5854

Job locations

CAR Admin & Secretarial

Southampton

SO16 6YD


Job description

Job responsibilities

In this role you will:

- provide day to day administration of patients referred for TAVI- ensure patients appointments are booked, making sure appropriate tests are requested- help organise our twice weekly TAVI MDT meetings

Job description

Job responsibilities

In this role you will:

- provide day to day administration of patients referred for TAVI- ensure patients appointments are booked, making sure appropriate tests are requested- help organise our twice weekly TAVI MDT meetings

Person Specification

Qualifications

Essential

  • Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
  • RSA 2 word processing/typing or equivalent experience.
  • Proficient in all aspects of Microsoft Office.

Desirable

  • Courses / further study attended to demonstrate evidence of personal development.
  • European Computer Driving Licence (ECDL)
  • Knowledge of medical terminology

Experience

Essential

  • Experience as a medical or patient services secretary linked to a clinical service or customer focused environment.
  • Administrative and organisational experience.

Desirable

  • Proficient in the use of all hospital computerised patient systems.

Values

Essential

  • Able to demonstrate behaviours that meet the Trust Values
Person Specification

Qualifications

Essential

  • Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
  • RSA 2 word processing/typing or equivalent experience.
  • Proficient in all aspects of Microsoft Office.

Desirable

  • Courses / further study attended to demonstrate evidence of personal development.
  • European Computer Driving Licence (ECDL)
  • Knowledge of medical terminology

Experience

Essential

  • Experience as a medical or patient services secretary linked to a clinical service or customer focused environment.
  • Administrative and organisational experience.

Desirable

  • Proficient in the use of all hospital computerised patient systems.

Values

Essential

  • Able to demonstrate behaviours that meet the Trust Values

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospital Southampton NHS Trust

Address

CAR Admin & Secretarial

Southampton

SO16 6YD


Employer's website

https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)

Employer details

Employer name

University Hospital Southampton NHS Trust

Address

CAR Admin & Secretarial

Southampton

SO16 6YD


Employer's website

https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Validation & Access Officer

Thomas Pell

thomas.pell@uhs.nhs.uk

Details

Date posted

26 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Pro rata per annum

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

188-AC5854

Job locations

CAR Admin & Secretarial

Southampton

SO16 6YD


Supporting documents

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