Job summary
An exciting opportunity has arisen for an enthusiastic individual to undertake the role of clinical secretary to support three very busy CAMHS inpatient wards based at The Lookout Adolescent Unit, Hopewood Hospital.
As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to staff and service users. You will be required to have good written and verbal communication skills, be proficient in Microsoft Office packages and have experience of working in a busy office environment.
Main duties of the job
The post holder will provide an effective and efficient administrative service to three very busy CAMHS inpatient wards. The post holder will provide support to a very busy MDT team consisting of Ward Managers, Nursing Staff, Consultant Psychiatrists, Specialist Registrars, Junior Doctors, Clinical Psychologists, Dieticians, Occupational Therapists and Advanced Practitioners
The secretary will work alongside other members of the administrative team for the Inpatient Mental Health teams including covering Inpatient Secretary duties/cross cover for meetings and reception.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job description
Job responsibilities
Duties will include; providing a high quality secretarial support service to the to a very busy MDT team consisting of Ward Managers, Nursing Staff, Consultant Psychiatrists, Specialist Registrars, Junior Doctors, Clinical Psychologists, Dieticians, Occupational Therapists and Advanced Practitioners
The successful candidate will: Be highly presentable with strong communication and people skills Be able to type and format reports Have a knowledge of office management and basic administrative processes Have a positive can-do attitude Have good organisational and multi-tasking abilities Be self-motivated Be confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria herehttps://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
Duties will include; providing a high quality secretarial support service to the to a very busy MDT team consisting of Ward Managers, Nursing Staff, Consultant Psychiatrists, Specialist Registrars, Junior Doctors, Clinical Psychologists, Dieticians, Occupational Therapists and Advanced Practitioners
The successful candidate will: Be highly presentable with strong communication and people skills Be able to type and format reports Have a knowledge of office management and basic administrative processes Have a positive can-do attitude Have good organisational and multi-tasking abilities Be self-motivated Be confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria herehttps://www.gov.uk/skilled-worker-visa
Person Specification
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Qualifications
Essential
- RSA/OCR Level 3 in Typing/Text Processing or equivalent qualification/experience.
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Experience
Essential
- Minute taking experience
- Scheduling/ Diary Management
- Experience of working in a customer-facing role
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Maintain electronic records/information on computer
- Working as part of a team
Desirable
- Experience of working within the NHS
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and verbal skills
- Administrative skills
- Excellent telephone manner
- Good interpersonal skills
- o Good numeracy and literacy skills
- Numerate
Values and Behaviours
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Training
Essential
- Microsoft Office i.e. Database, Excel, Word, Powerpoint
- Minute taking
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Person Specification
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Qualifications
Essential
- RSA/OCR Level 3 in Typing/Text Processing or equivalent qualification/experience.
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
Experience
Essential
- Minute taking experience
- Scheduling/ Diary Management
- Experience of working in a customer-facing role
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
- Maintain electronic records/information on computer
- Working as part of a team
Desirable
- Experience of working within the NHS
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and verbal skills
- Administrative skills
- Excellent telephone manner
- Good interpersonal skills
- o Good numeracy and literacy skills
- Numerate
Values and Behaviours
Essential
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Training
Essential
- Microsoft Office i.e. Database, Excel, Word, Powerpoint
- Minute taking
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
