Job summary
We are looking to recruit a Ward Secretary to support the wards at Rampton Hospital.
You will support the Ward Managers and senior nursing team under the direction of the Hospital Admin Managers.
The person we have in mind for this position must demonstrate an ability to provide a high quality and comprehensive administrative/secretarial service. They must be creative, capable of meeting tight deadlines and have the ability to use their own initiative. The post holder will have a good general education (3 x GCSE's 9-4 or A-C or equivalent (including English Language) along with RSA II typewriting (or equivalent experience) and also knowledge of modern IT packages i.e. Microsoft Office applications (eg; Word, Excel & Outlook). An excellent telephone manner is required with the ability to maintain the strictest confidentiality at all time.
Main duties of the job
To work as part of a team providing secretarial and administrative support for the Ward Manager.
Responsible for all aspects of secretarial and administrative support for the Ward Manager
Under the direction of the Ward Manager working closely with ward staff to assist in the provision of efficient high quality ward services.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.
Job description
Job responsibilities
Essential
3 GCSEs or equivalent including English Language Grade C/4 or aboveRSA II Typing/Word Processing (or equivalent)Good communication and interpersonal skillsExperience of working in and as part of a teamUnderstanding of various filing systemsConversant with e-mail systemsExperience of arranging meetings and taking minutesMaintaining electronic diariesIT Literate with specific skills in word processingFamiliar with Microsoft office applications ie Excel and AccessGood organisation skillsAbility to work under pressureExcellent telephone mannerGood attention to detailWillingness to undertake Breakaway Techniques training and all appropriate training coursesAwareness of diversity and E&D opportunity issuesAble to work on own initiative and as part of a teamMaintains strict confidentialityHard working and committedWillingness to learn
Desirable
60 wpm shorthandAudio Typing qualificationNVQ level 3 in Business AdminExperience of working in a busy office environmentAbility to work flexibly and the ability to develop working partnership with multi-disciplinary team.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker/Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker/Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likeliood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Job description
Job responsibilities
Essential
3 GCSEs or equivalent including English Language Grade C/4 or aboveRSA II Typing/Word Processing (or equivalent)Good communication and interpersonal skillsExperience of working in and as part of a teamUnderstanding of various filing systemsConversant with e-mail systemsExperience of arranging meetings and taking minutesMaintaining electronic diariesIT Literate with specific skills in word processingFamiliar with Microsoft office applications ie Excel and AccessGood organisation skillsAbility to work under pressureExcellent telephone mannerGood attention to detailWillingness to undertake Breakaway Techniques training and all appropriate training coursesAwareness of diversity and E&D opportunity issuesAble to work on own initiative and as part of a teamMaintains strict confidentialityHard working and committedWillingness to learn
Desirable
60 wpm shorthandAudio Typing qualificationNVQ level 3 in Business AdminExperience of working in a busy office environmentAbility to work flexibly and the ability to develop working partnership with multi-disciplinary team.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker/Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker/Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likeliood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications / Training
Essential
- 3 x GCSE's grade 9-4 or A-C including English Language
- RSA II typing/word processing (or equivalent experience)
Desirable
- 60 wpm shorthand
- Audio Typing
- NVQ level 3 in Business Admin
Experience
Essential
- Understanding of filing systems
- Conversant with e-mail systems
- Experience of arranging meetings and taking minutes
- Experience of maintaining electronic diaries
Desirable
- Experience of working in a busy office environment
Other
Essential
- Willingness to undertake further training
- Awareness of diversity and E&D issues
- Able to work on own initiative
- Maintains confidentiality
- Hard worker and committed
Skills
Essential
- IT Literate with skills in word processing
- Familiar with Microsoft Office applications
- Good organisation skills
- Ability to work under pressure
- Excellent telephone manner
- Good attention to detail
Desirable
- Ability to work flexibly and to wok the multi disciplinary team
Physical Requirements
Essential
- To be able to complete Breakaway training
- Has the physical ability to perform the full range of duties
Person Specification
Qualifications / Training
Essential
- 3 x GCSE's grade 9-4 or A-C including English Language
- RSA II typing/word processing (or equivalent experience)
Desirable
- 60 wpm shorthand
- Audio Typing
- NVQ level 3 in Business Admin
Experience
Essential
- Understanding of filing systems
- Conversant with e-mail systems
- Experience of arranging meetings and taking minutes
- Experience of maintaining electronic diaries
Desirable
- Experience of working in a busy office environment
Other
Essential
- Willingness to undertake further training
- Awareness of diversity and E&D issues
- Able to work on own initiative
- Maintains confidentiality
- Hard worker and committed
Skills
Essential
- IT Literate with skills in word processing
- Familiar with Microsoft Office applications
- Good organisation skills
- Ability to work under pressure
- Excellent telephone manner
- Good attention to detail
Desirable
- Ability to work flexibly and to wok the multi disciplinary team
Physical Requirements
Essential
- To be able to complete Breakaway training
- Has the physical ability to perform the full range of duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
