Nottinghamshire Healthcare NHS Foundation Trust

Recruitment Assistant (DBS Administration)

The closing date is 21 October 2025

Job summary

Job Title: Recruitment Assistant (DBS Administration)

Location: Nottinghamshire Healthcare NHS Foundation Trust

Working Hours: Part-Time, 18.75 hours per week Monday to Friday

We have a vacancy for a dedicated Recruitment Assistant to join our dynamic HR Department within the People and Culture Services, based at Duncan MacMillan House in Mapperley, Nottingham. This post will focus on DBS check administration work for current employees.

The work will be split between being office based and home working across each week after a period of Induction and Training.

You will be working in a fast paced recruitment department providing an efficient, high quality service to a large NHS Foundation trust.

Nottinghamshire Healthcare provides mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands. It is essential you have previous experience in a busy office environment with the ability to work as part of a team.

Main duties of the job

Key Responsibilities:

Communicate effectively with candidates, employees and managers, providing timely updates and feedback.

Good IT skills and the ability to use Microsoft Office including Word, Excel and Outlook, web based recruitment systems such as Trac and NHS Jobs, Atlantic Data and HR and Payroll Systems, such as ESR (Employee Staff Record).
Maintain accurate and up-to-date records in the recruitment database.

This is a busy role and is ideal for individuals who like working in a fast paced environment and are dedicated to providing an efficient and positive recruitment experience. The role will require you to be organised and efficient in order to meet regular deadlines and targets. It also requires the ability to be proactive and reprioritise work on a regular basis due to conflicting, demanding deadlines.

What we are looking for:

Excellent communication skills, both written and verbal.
Brilliant attention to detail, ensuring accuracy in all tasks.
Ability to use initiative and work independently as well as part of a team.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Previous experience in a recruitment or HR role is desirable but not essential.

How to apply:

If you are passionate about recruitment and keen to contribute to the success of Nottinghamshire Healthcare NHS Foundation Trust, submit your application today!

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.

Date posted

07 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Part-time

Reference number

186-1233-25-CS

Job locations

Duncan MacMillan House

Porchester Road

Nottingham

NG3 6AA

Job description

Job responsibilities

Contribute to the day to day provision of the HR recruitment and resourcing administration procedures.
Support the HR function in receiving, processing and communicating routine and sensitive data.
Responsible for a number of recruitment and HR functions for example the processing of job advertisements, shortlisting, interview arrangements, offer letters and contracts of employment.
Liaise with other internal departments to resolve HR/Recruitment Queries

Please note that this post will not meet the pay and skill level required for a Skilled worker visa

Applicants requiring a Skilled Worker Visa can determine the likelihoodof obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Job description

Job responsibilities

Contribute to the day to day provision of the HR recruitment and resourcing administration procedures.
Support the HR function in receiving, processing and communicating routine and sensitive data.
Responsible for a number of recruitment and HR functions for example the processing of job advertisements, shortlisting, interview arrangements, offer letters and contracts of employment.
Liaise with other internal departments to resolve HR/Recruitment Queries

Please note that this post will not meet the pay and skill level required for a Skilled worker visa

Applicants requiring a Skilled Worker Visa can determine the likelihoodof obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Person Specification

Qualifications

Essential

Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience RSA/OCR level III or equivalent

Desirable

Completion of or studying towards Certificate in Personnel Practice (CPP)

Experience

Essential

Experience of working in a customer-facing role. High Level Microsoft Office software
Previous experience of working in an office environment
Ability to relate to a wide range of people
Able to use own initiative within agreed protocols
Ability to work as an effective team member

Desirable

Previous experience of working in Human Resources or Recruitment
Previous experience of working in the NHS

Knowledge & Skills

Essential

Computer literacy including word, excel, outlook, database
Maintain electronic records/information on computer
Excellent telephone manner. Good interpersonal skills
Good numeracy and literacy skills. Numerate Able to input data accurately
Able to work within deadlines
Understanding of data protection and maintaining strict confidentiality

Desirable

Working knowledge of HR/Payroll Systems or AFC or ESR

Trust Values and Behaviours

Essential

oAll colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Person Specification

Qualifications

Essential

Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience RSA/OCR level III or equivalent

Desirable

Completion of or studying towards Certificate in Personnel Practice (CPP)

Experience

Essential

Experience of working in a customer-facing role. High Level Microsoft Office software
Previous experience of working in an office environment
Ability to relate to a wide range of people
Able to use own initiative within agreed protocols
Ability to work as an effective team member

Desirable

Previous experience of working in Human Resources or Recruitment
Previous experience of working in the NHS

Knowledge & Skills

Essential

Computer literacy including word, excel, outlook, database
Maintain electronic records/information on computer
Excellent telephone manner. Good interpersonal skills
Good numeracy and literacy skills. Numerate Able to input data accurately
Able to work within deadlines
Understanding of data protection and maintaining strict confidentiality

Desirable

Working knowledge of HR/Payroll Systems or AFC or ESR

Trust Values and Behaviours

Essential

oAll colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
oAll colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Duncan MacMillan House

Porchester Road

Nottingham

NG3 6AA

Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Duncan MacMillan House

Porchester Road

Nottingham

NG3 6AA

Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)