Job summary
An exciting opportunity has arisen for an enthusiastic individual to undertake the role of team admin within the Community Forensic Service.
As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to staff and service users. You will be required to have good written and verbal communication skills, be proficient in Microsoft Office packages and have experience of working in a busy office environment. You will be encouraged to identify and implement new office systems where required.
Main duties of the job
The post holder will provide an effective and efficient administrative service for the Community Forensic Service.
The team admin will work alongside other members of the administrative team for the Community Forensic Services including some reception cover as required and providing cover for the other admin colleagues.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job description
Job responsibilities
To undertake office duties including diary management and message management, opening & distributing mail, dealing with telephone calls & enquiries, production of documents, typing & audio typing, photocopying, collating documents and electronic filing as well as general administration support services to the department.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel).
Please note that this post does not meet the pay or skill level required for a Skilled worker visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-vis
Job description
Job responsibilities
To undertake office duties including diary management and message management, opening & distributing mail, dealing with telephone calls & enquiries, production of documents, typing & audio typing, photocopying, collating documents and electronic filing as well as general administration support services to the department.
The successful candidate will be: Highly presentable with strong communication and people skills Knowledge of office management and basic administrative processes Positive can-do attitude Good organisational and multi-tasking abilities Self-motivated Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel).
Please note that this post does not meet the pay or skill level required for a Skilled worker visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-vis
Person Specification
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Physical Requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is an occasional requirement to set up meeting/training rooms
Qualifications - Academic / Craft / Professional
Essential
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
- RSA/OCR level III or equivalent
Desirable
Training
Essential
- Microsoft Office i.e. Database, Excel, Word, Powerpoint, Outlook
- Minute taking
Experience
Essential
- Scheduling/diary management
- Minute taking
- Experience of working in a customer-facing role
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Able to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and verbal skills
- Administrative skills
- Excellent telephone manner
- Good interpersonal skills
- Good numeracy and literacy skills
- Numerate
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Person Specification
Values and Behaviours
Essential
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Physical Requirements
Essential
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is an occasional requirement to set up meeting/training rooms
Qualifications - Academic / Craft / Professional
Essential
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
- RSA/OCR level III or equivalent
Desirable
Training
Essential
- Microsoft Office i.e. Database, Excel, Word, Powerpoint, Outlook
- Minute taking
Experience
Essential
- Scheduling/diary management
- Minute taking
- Experience of working in a customer-facing role
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to relate to a wide range of people
- Able to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Experience of working within the NHS
Knowledge
Essential
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Skills
Essential
- Excellent interpersonal/communication skills, including excellent written and verbal skills
- Administrative skills
- Excellent telephone manner
- Good interpersonal skills
- Good numeracy and literacy skills
- Numerate
Contractual Requirements
Essential
- Ability to travel between venues
- Requirement to complete Mandatory Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
